COUNTY OF SAN MATEO

Inter-Departmental Correspondence

HUMAN SERVICES AGENCY

 

DATE:

January 10, 2006

BOARD MEETING DATE:

January 31, 2006

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Glen H. Brooks, Jr., Interim Director, Human Services Agency

Stephen Kaplan, Northern Region Director

SUBJECT:

Acceptance of funds from the State of California Department of Alcohol and Drug Programs (DADP) for continuation of services provided through two California Safe and Drug-Free Schools and Communities (SDFSC) Grants Number SDF03-05 and SDF03-12.

 

RECOMMENDATION:

Adopt a Resolution:

1)

Accepting a twenty four (24) month grant extension from the State of California Department of Alcohol and Drug Programs for continuation of services provided through the SDFSC Grant Number SDF03-05 for the North San Mateo County Youth Development Partnership. The additional funds in the amount of $300,000 are for the period of January 1, 2006 to December 31, 2007;

   

2)

Accepting a twenty four (24) month grant extension from the State of California Department of Alcohol and Drug Programs for continuation of services provided through the SDFSC Grant Number SDF03-12 for the San Mateo County Coastside Youth Development Partnership. The additional funds in the amount of $298,130 are for the period of January 1, 2006 to December 31, 2007;

   

3)

Waiving the Request for Proposal (RFP) process for the services funded by the Grants and Authorizing Agreements with Asian American Recovery Services, Inc., (“AARS”), in the amount of $162,000 and Youth Leadership Institute (“YLI”), in the amount of $123,000 for contracted services funded by the Grants, for the term of January 1, 2006 to December 31, 2007; and

   

4)

Authorizing the Director of the Human Services Agency to:

a) Execute all necessary documents in connection with any modifications made by the State with respect to the Grants;

b) Execute subsequent Amendments and minor modifications not to exceed

an aggregate amount of $25,000 for each such Agreement; and

c) Make changes in the types of services and activities provided by the Contractor, provided that the changes have no impact on the County’s maximum fiscal obligation under each such agreement.

   

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal Number 8: Help vulnerable people – the aged, disabled, mentally ill, at-risk youth and others – achieve a better quality of life. These services contribute to this commitment and goal by providing individuals involved in the SDFSC grant-funded services with the skills and knowledge necessary to live alcohol and drug free lives, which in turn contributes to the health and safety of the communities in San Mateo County.

 

PERFORMANCE MEASURE (S):

The goal of these programs is to reduce violence and alcohol/drug use among teens by expanding youth development and environmental prevention both within and outside of the schools. This goal is consistent with the Human Services Agency’s Outcome Based Management (OBM) Program Plan. Below are Performance Measures specific to these grant-funded alcohol and drug prevention services.

 

PERFORMANCE MEASURES

PROJECTED OBJECTIVES

Number of participants served in school-linked and youth development alcohol and drug prevention programs funded by the two SDFSC grants.

300

Percentage of participants demonstrating increased achievement motivation, positive view of personal future and planning and decision making skills based on pre-/post survey analysis.

70%

 

BACKGROUND:

In September 2002, Alcohol and Other Drug Services submitted two grant proposals to the DADP resulting in an initial 36-month grant funding for the North San Mateo County Youth Development Partnership (Grant Number SDF03-05) and the San Mateo County Coastside Youth Development Partnership (Grant Number SDF03-12). The initial term of the two grants was January 1, 2003 through December 31, 2005 with the possibility of an additional fourth and fifth year to be determined at a later date.

 

DISCUSSION:

On September 12, 2005, Alcohol and Other Drug Services received notification of continued funding for both grants in years four and five (January 1, 2006 through December 31, 2007). Through the North County Youth Development Partnership, AARS will continue to provide life-skills training and support to groups of at-risk students through its “Stay Safe” program at Jefferson, Westmoor, Oceana and Terra Nova high schools in the Jefferson Union High School District and to implement environmental prevention activities through its Stay Safe Youth Coalition, a Friday Night Live (FNL) action team, in collaboration with the YLI.

The Coastside Youth Development Partnership will continue to provide services in Half Moon Bay and Pescadero. In both the Central and South Coast geographical areas, services will provide a combination of positive alternative activities, academic support and opportunities for participation in community service and youth developed environmental prevention projects. YLI will support youth developed leadership skills training and environmental prevention projects of FNL action teams in Half Moon Bay and Pescadero in collaboration with local community-based service providers.

The RFP waiver is being requested because AARS and YLI collaborated with the Human Services Agency in writing the proposal that received the grants and are identified in the grants as partners.

The Agreements were delayed due to the length of time needed in negotiating program and contract deliverables.

The Agreements have been reviewed and approved as to form by the County Counsel’s Office. Risk Management has reviewed and approved both Contractors’ insurance coverage.

 

FISCAL IMPACT:

The twenty four (24) month grants and the Agreements with AARS for $162,000 and YLI for $123,000 are for the term of January 1, 2006 to December 31, 2007 and are fully funded under the SDFSC-North and SDFSC-Coastside grants.

Appropriations for future years will be included in the Budgets for Fiscal Years (FY) 2006-07 and FY 2007-08. The remainder of these funds covers other prevention and evaluation contracts that will be approved at the CMO and HSA Director levels as well as travel, training and supplies. There are sufficient Agency appropriations in the FY 2005-06 Adopted Budget to cover these unanticipated Revenues and Expenditures. There is no Net County Cost.