COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Information Services Department

DATE:

February 13 2006

BOARD MEETING DATE:

February 28, 2006

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Chris Flatmoe, CIO/Director of Information Services

SUBJECT:

Agreement with Compucom Systems, Inc. for contingency staffing services

RECOMMENDATION:

Adopt a Resolution:

A) Authorizing the execution of an Agreement with Compucom Systems, Inc. for the term February 28, 2006 to February 27, 2009 in an amount not to exceed $2,142,000 for contingency staffing services; and

B) Authorizing the Chief Information Officer to execute subsequent amendments and minor modifications not to exceed $25,000.

VISION ALIGNMENT:

Commitment: Responsive, effective and collaborative government.

Goal 20: Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain; and County employees understand, support and integrate the County vision and goals into their delivery of services.

This Agreement contributes to goal 20 by establishing a contract for surge-capacity staffing thereby reducing IT project startup time.

Performance Measure:

Measure

FY 2004-05
Actual

FY 2005-06
Projected

Percent of completed projects meeting primary project goals (S,M, & L)

86%/ 95%/ 100%

85%/ 85%/ 80%

BACKGROUND:

The Information Services Department (ISD) provides IT support and project services to all County departments to one degree or another. Since fiscal year 2003-04 the amount of work for ISD has exceeded the amount of staff time available in ISD. To this point ISD has met staffing demands through the use of extra help, overtime and contractual staff sourced from various different agencies. IT project work can create one-time spikes in staffing needs that are not suited for fulltime, permanent staff.

DISCUSSION:

The Request for Proposal process was used to find a suitable vendor to provide contractual services. CompuCom Systems Inc. was selected. Compucom Systems, Inc. will provide staff within a matter of weeks rather than months as has been the case using multiple staffing agencies. Contingency staffing will allow staff augmentation when needed without the risk of over hiring. This contract for contingency staff will be available to all County departments.

County Counsel has reviewed and approved the Resolution and Agreement as to form.

Compucom Systems, Inc. offers employees three days paid jury duty not the five days requested in the County ordinance. A waiver has been approved by the County Manager to accept three instead of five days of paid jury duty to residents of San Mateo County.

FISCAL IMPACT:

This term of this Agreement is from February 28, 2006 to February 27, 2009. The total obligation is not to exceed $2,142,000. Funding for this Agreement is included in the FY 2005-06 ISD budget. Recommendations will be made for future budgets.

1.

General Description of RFP

Contingency Staffing Services

2.

List key evaluation criteria

1. Type of Staff available and integration with ISD’s needs. 2. Expediency of providing contingency staffing.

3.

Where advertised

San Mateo Times, ISD web site

4.

In addition to any advertisement, list others to whom RFP was sent

Various companies that called or emailed requesting a copy of the RFP.

5.

Total number sent to prospective proposers

28

6.

Number of proposals received

6

7.

Who evaluated the proposals

Robert Heavey, Project Manager

Peter Tocchini, Purchasing Agent

Maryanne Carboni, Administrative Assistant

Eddy Kwong, Production Services Supervisor

Steve Rios, Management Analyst

Stella Charbakshi, Project Manager

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

Bluecrane

225 Avenue I, Suite 204

Redondo Beach, CA 90277

CMC Americas

20380 Town Center Lane, Suite 135

Cupertino, CA 95014

Compucom Systems, Inc.

2603 Camino Ramon, Suite 110

San Ramon, CA 94583

DataLogic Consulting, Inc.

18301 Von Karman, Suite 250

Irvine, CA 92612

Maxonic, Inc.

1270 Oakmead Parkway, Suite 316

Sunnyvale, CA 94085

PC Professional, Inc.

1615 Webster Street

Oakland, CA 94612