20060418_a

AMENDMENT TO AGREEMENT

BETWEEN THE COUNTY OF SAN MATEO

AND
SHELTER NETWORK

FOR THE MOTEL VOUCHER PROGRAM

AND

TRANSITIONAL HOUSING FOR FAMILIES WITH SPECIAL NEEDS PROGRAM

THIS AMENDMENT TO THE AGREEMENT, entered into this _____ day of _______________ , 2006, by and between the COUNTY OF SAN MATEO, hereinafter called "County," and Shelter Network, hereinafter called "Contractor";

W I T N E S S E T H:

WHEREAS, pursuant to Government Code, Section 31000, County may contract with independent contractors for the furnishing of such services to or for County or any Department thereof;

WHEREAS, the parties entered into an Agreement for the purpose of providing the Motel Voucher Program and Transitional Housing for Families with Special Needs effective as of July 1, 2005; and

WHEREAS, the parties wish to amend the Agreement to add an additional amount of $125,000, for a total obligation of $541,120, to accommodate the unexpected increase in the number of motel nights demanded and utilized by the program participants;

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

1.

“Section 1 - Exhibits and Attachments” is deleted and replaced in its entirety as follows:

The following exhibits and attachments are included hereto and incorporated by reference herein:

Exhibit A—Program/Project Description

Exhibit B1—Method and Rate of Payment (rev. 03/06)

Exhibit C—Equal Benefits Compliance Declaration Form

Exhibit D—Monitoring

Attachment I—§504 Compliance

2.

“Section 2 - Services to be performed by Contractor” is deleted and replaced in its entirety as follows:

In consideration of the payments set forth herein and in Exhibit “B1,” Contractor shall perform services for County in accordance with the terms, conditions and specifications set forth herein and in Exhibit “A.”

3.

“Section 3 – Payments” of the Agreement is deleted and replaced in its entirety as follows:

In consideration of the services provided by Contractor in accordance with all terms, conditions and specifications set forth herein and in Exhibit “A,” County shall make payment to Contractor based on the rates and in the manner specified in Exhibit “B1.” The County reserves the right to withhold payment if the County determines that the quantity of the work performed is unacceptable. In no event shall the County’s total fiscal obligation under this Agreement exceed Five Hundred Forty One Thousand One Hundred Twenty Dollars ($541,120).

4.

“Section 11 – Non-Discrimination and Other Requirements” – Item “G” is added to the Agreement to read as follows:

Compliance with Contractor Employee Jury Service Ordinance. Contractor shall comply with the County Ordinance with respect to provision of jury duty pay to employees and have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in San Mateo County. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees regular pay the fees received for jury service.

5.

Exhibits

The original Exhibit B, Method and Rate of Payment, is replaced with Revised Exhibit B1, (rev. 3/27/06) and, effective as of the date of this Amendment, all references to Exhibit B shall refer to Exhibit B1.

6.

All other terms and conditions of the Agreement dated July 1, 2005, between the County and Contractor shall remain in full force and effect.

7.

This Amendment, including any exhibits attached hereto, constitutes the entire understanding of the parties hereto with respect to the amendment to the parties’ Agreement and correctly states the rights, duties, and obligations of each party as of this document’s date. Any understandings, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall not be effective unless set forth in a writing executed by both parties.



IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.

	COUNTY OF SAN MATEO


	By:
	Jerry Hill, President, Board of Supervisors, San Mateo County


	Date:

ATTEST:


By:
Clerk of Said Board

Shelter Network - Homeless Shelter Operations
Scott Flesher, Director of Finance and Administration
1450 Chapin Avenue, 2^nd Floor
Burlingame, CA 94010


Contractor’s Signature


Date:

Exhibit B1

Method and Rate of Payment

For the Motel Voucher Program, Contractor shall be paid as follows:

A. For the Motel Voucher Program, Contractor will be paid as follows:

1. A maximum of $305,000 as direct reimbursement for actual expenditures of motel vouchers used in the program. Payment will be by submittal and approval of quarterly Invoice by the Director of HSA or his/her designee showing actual expense by month. Contractor shall provide the County with monthly financial statements of voucher expenses within 7 days of the end of each month.

2. Contractor shall receive the amount of $25,220 per quarter, for the administration of the program. In any case the maximum total amount to be paid for such administration expenses will not exceed $100,880.

B. For the Special Needs Transitional Housing Program, Contractor shall be paid $33,810 per quarter providing that the stipulations in Exhibit D have been met. In any case the maximum total amount to be paid for such program will not exceed $135,240.

C. All payments to Contractor shall be made on a quarterly basis provided the reports specified in Exhibit D of this Agreement have been provided by the Contractor to the County in a timely manner. The County will not be obligated to make a payment of any billing until any and all objections to the adequacy of the services rendered or the amount of the billing have been resolved. The County shall state the specific nature of its objections to Contractor’s work in writing. County shall also specify what actions or changes are necessary to make the work acceptable. Contractor shall respond to County within 15 days of receipt of such objections. The parties to this Agreement shall meet to discuss such objections at the request of either party.

D. HSA Director may modify the payment terms specified above, but in no case shall the amount of payment to the Contractor exceed $541,120 as set forth above.


AMENDMENT TO AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND SHELTER NETWORK FOR THE MOTEL VOUCHER PROGRAM AND TRANSITIONAL HOUSING FOR FAMILIES WITH SPECIAL NEEDS PROGRAM

THIS AMENDMENT TO THE AGREEMENT, entered into this _____ day of _______________ , 2006, by and between the COUNTY OF SAN MATEO, hereinafter called "County," and Shelter Network, hereinafter called "Contractor";

W I T N E S S E T H:

WHEREAS, pursuant to Government Code, Section 31000, County may contract with independent contractors for the furnishing of such services to or for County or any Department thereof;

WHEREAS, the parties entered into an Agreement for the purpose of providing the Motel Voucher Program and Transitional Housing for Families with Special Needs effective as of July 1, 2005; and

WHEREAS, the parties wish to amend the Agreement to add an additional amount of $125,000, for a total obligation of $541,120, to accommodate the unexpected increase in the number of motel nights demanded and utilized by the program participants;

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

1.	“Section 1 - Exhibits and Attachments” is deleted and replaced in its entirety as follows: The following exhibits and attachments are included hereto and incorporated by reference herein: Exhibit A—Program/Project Description Exhibit B1—Method and Rate of Payment (rev. 03/06) Exhibit C—Equal Benefits Compliance Declaration Form Exhibit D—Monitoring Attachment I—§504 Compliance

2.	“Section 2 - Services to be performed by Contractor” is deleted and replaced in its entirety as follows: In consideration of the payments set forth herein and in Exhibit “B1,” Contractor shall perform services for County in accordance with the terms, conditions and specifications set forth herein and in Exhibit “A.”

3.	“Section 3 – Payments” of the Agreement is deleted and replaced in its entirety as follows: In consideration of the services provided by Contractor in accordance with all terms, conditions and specifications set forth herein and in Exhibit “A,” County shall make payment to Contractor based on the rates and in the manner specified in Exhibit “B1.” The County reserves the right to withhold payment if the County determines that the quantity of the work performed is unacceptable. In no event shall the County’s total fiscal obligation under this Agreement exceed Five Hundred Forty One Thousand One Hundred Twenty Dollars ($541,120).

4.	“Section 11 – Non-Discrimination and Other Requirements” – Item “G” is added to the Agreement to read as follows: Compliance with Contractor Employee Jury Service Ordinance. Contractor shall comply with the County Ordinance with respect to provision of jury duty pay to employees and have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in San Mateo County. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees regular pay the fees received for jury service.

5.	Exhibits
	The original Exhibit B, Method and Rate of Payment, is replaced with Revised Exhibit B1, (rev. 3/27/06) and, effective as of the date of this Amendment, all references to Exhibit B shall refer to Exhibit B1.

6.	All other terms and conditions of the Agreement dated July 1, 2005, between the County and Contractor shall remain in full force and effect.

7.	This Amendment, including any exhibits attached hereto, constitutes the entire understanding of the parties hereto with respect to the amendment to the parties’ Agreement and correctly states the rights, duties, and obligations of each party as of this document’s date. Any understandings, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall not be effective unless set forth in a writing executed by both parties.