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COUNTY OF SAN MATEO
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Inter-Departmental Correspondence
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Health Department
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DATE:
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April 24, 2006
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BOARD MEETING DATE:
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May 9, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Charlene A. Silva, Director of Health
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Gale Bataille, Director of Mental Health Services
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SUBJECT:
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Amendment to the Agreement with Gibson & Associates
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RECOMMENDATION:
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Adopt a Resolution:
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A)
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Authorizing the President of the Board to execute an amendment to the Agreement with Gibson & Associates, Inc. increasing the Agreement maximum by $17,105 for a new maximum obligation of $109,170 for the period February 1, 2005 through June 30, 2006; and
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B)
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Authorizing the Director of Health to execute subsequent amendments and minor modifications not to exceed $25,000 in aggregate and to make minor changes in the types of services and activities provided under the agreement.
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VISION ALIGNMENT:
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Commitment: Ensure Basic Health and Safety for All
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Goal 8: Help vulnerable people - the aged, disabled, mentally ill, at risk youth, and others - achieve a better quality of life.
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The Agreement contributes to this commitment and goal by providing services to facilitate the planning process for services that will be funded by the California Mental Health Service Act (MHSA).
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Performance Measures:
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Measure
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FY 2004-05
Actual
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FY 2005-06
Projected
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Percent of specific products produced within the time frame mutually agreed upon by County and Contractor*
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100%
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95%
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* This is a new measure for FY 2005-06
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BACKGROUND:
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In November 2004, Mental Health Services issued a Request For Proposals (RFP) for consulting services to assist the planning process for the MHSA. Eight proposals were received, and Gibson & Associates was selected to provide these services.
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In February 2005, the County Manager approved an agreement with this contractor for FY 2004-06. Since that time Gibson & Associates has provided the following services: facilitation of Adult and Older Adult MHSA Planning Task Force; shared facilitation of the MHSA Steering Committee; facilitation of focus groups; database development; best practices research; and drafting of the Adult and Older Adult portions of the MHSA Three-Year Plan.
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DISCUSSION:
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The Agreement is being amended to add facilitation and planning tasks related to the implementation of the MHSA Three-Year Plan and to increase the maximum contract obligation to accommodate the additional services.
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The amendment includes all provisions that are required by county ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, equal benefits and jury service policy.
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The term of this amended Agreement remains February 1, 2005 through June 30, 2006. The amendment has been reviewed and approved by Risk Management and County Counsel.
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FISCAL IMPACT:
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The amended Agreement maximum is being increased by $17,105 to a new maximum of $109,170. The amended maximum for FY 2005-06 is $40,121 which is included in the approved Mental Health Services budget for FY 2005-06. Services will be funded 100% by MHSA funds. There is no Net County Cost associated with approval of this amendment.
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