COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Health Department

DATE:

May 5, 2006

BOARD MEETING DATE:

May 23, 2006

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Charlene A. Silva, Director, Health Department

Brian J. Zamora, Director, Public Health and Environmental Protection Division

SUBJECT:

Agreement with LaFrance Associates for federally funded Adolescent Family Life Project (AFLP) Evaluation

RECOMMENDATION:

Adopt a resolution authorizing execution of an agreement with LaFrance Associates to provide evaluation services for the federally funded AFLP for the term of February 1, 2006 through December 31, 2010, in the amount of $165,000

VISION ALIGNMENT:

Commitment: Ensure basic healthy and safety for all.

Goals 5 and 8: Residents shall have access to healthcare and preventive care; Help vulnerable people – the aged, disabled, mentally ill, at-risk youth and others –achieve a better quality of life

This agreement contributes to these goals by evaluating progress towards reducing repeat teen pregnancies among teen parents, and facilitating program modifications if health outcomes are not being met.

Performance Measure(s):

Measure

FY 2004-05
Actual

FY 2005-06
Projected

Percentage of repeat teen pregnancies

6.7%

6.5%

BACKGROUND:

San Mateo County has been one of only a handful of successful federally funded AFLP grantees across the nation. Since 1995 program staff has been delivering successful case management services to high risk adolescent parents and their siblings. With the recent additions of a “Young Dads” program and mental health counseling, the project was able to secure a third five year grant in September 2005. This funding will enable AFLP to continue its successful programs for teen parents and their children.

As a stipulation of the grant, the federal Office of Adolescent Pregnancy Programs requires a contract with an independent, university-affiliated evaluator/evaluation team to provide a rigorous five-year evaluation of the project.

DISCUSSION:

This required program evaluation will focus on key interventions including case management for teen mothers and fathers, mental health counseling for individuals and couples, play groups for infants and toddlers, support groups, and social events. Program evaluation will provide feedback on quality assurance, program planning, development and implementation, and sustainability. This evaluation contract with LaFrance and Associates will meet the grant requirements for an independent evaluation.

The agreement has been reviewed by County Counsel and includes all provisions that are required by county ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, equal benefits and jury service policy. The term of the agreement is February 1, 2006 through December 31, 2010, and a waiver to allow an agreement beyond three years has been approved by the County Manager.

FISCAL IMPACT:

Annual cost of evaluation is $33,000 for a total of $165,000 throughout the entire grant period. Program evaluation is 100% funded by grant funds received from the federal Office of Adolescent Pregnancy Programs. The expense associated with this agreement is included in the current year adopted budget and the FY 2006-07 recommended budget. There is no Net County Cost.

1.

General Description of RFP

A request for proposal was written consisting of program background, a timeline, scope of work, submission instructions, selection criteria and notice of tentative award and protest process. Copies of the RFP were emailed and paper copies were mailed as requested.

2.

List key evaluation criteria

A quantitative assessment consisting of: a proposal summary, references, philosophy and values, applicant experience, program description, organizational capacity, and a financial narrative. A qualitative assessment consisting of: List of 2 or more key strengths of the proposal, reviewer’s recommendations for funding and a list of suggestions from each reviewer for improvement or clarification for each proposal.

3.

Where advertised

Online (www.craigslist.com)

Newspapers: San Jose Mercury News and San Francisco Chronicle under “Public Announcements”

4.

In addition to any advertisement, list others to whom RFP was sent

Sphere Institute, UCSF FCM, UCSF School of Nursing, Kate Leonard (Stanford), LTG Associates, Nancy Frank and Associates, Heather Pegas, Leslie Derbin, Education and Social Science Consulting, LaFrance Associates, InFocus Consulting, Harder & Company, Informing Change, & Laura Luzzi

5.

Total number sent to prospective proposers

14

6.

Number of proposals received

4

7.

Who evaluated the proposals

• Dr. Anand Chabra, Director, Maternal, Child, Adolescent Health

• Ronell Reyna, Clinical Services Manager, Family Health Services

• Sharon Jones, Grant Coordinator and Evaluator, Prenatal to Three Initiative

• Erica Wood, Executive Director, Peninsula Partnership for Children, Youth and Families

• Padmadharini, Planning and Evaluation Director, First 5 San Mateo County

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

Nancy Frank and Associates

230 Park View Avenue

Oakland, CA 94610

Harder & Company

1550 Bryant Street

San Francisco, CA 94103

InFocus Consulting

2468 International Blvd.

Oakland, CA 94601

Nancy Latham, MPM, PhD (Finalist)

Director of Research and Evaluation

LaFrance Associates, LLC

1242 Market Street, 3^rd Floor

San Francisco, CA 94102