20060620_a

AMENDMENT TO THE AGREEMENT BETWEEN

THE COUNTY OF SAN MATEO AND
SPHERE INSTITUTE

THIS AMENDMENT TO THE AGREEMENT, entered into this _____ day of _______________ , 20_____, by and between the COUNTY OF SAN MATEO, hereinafter called "County," and SPHERE INSTITUTE, hereinafter called "Contractor";

W I T N E S S E T H:

WHEREAS, pursuant to Government Code, Section 31000, County may contract with independent contractors for the furnishing of such services to or for County or any Department thereof;

WHEREAS, it is necessary and desirable that Contractor be retained for the purpose of performing professional services for the Human Services Agency, Children and Family Services Division, hereinafter described, in connection with the development of an enhanced safety and risk assessment and management system for Child Welfare System.

WHEREAS, the parties entered into an Agreement on December 6, 2005 wherein Sphere Institute agreed to provide support for the Comprehensive Assessment Tool (CAT) implementation for the term of February 1, 2005 through June 30, 2006 for a maximum payment amount of $349,495; and

WHEREAS, the parties wish to amend the Agreement for for the purpose of extending the term of the Agreement to February 1, 2005 through December 31, 2006 to continue services for no additional funding obligation, and

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:


1.	Exhibits A and C, are hereby deleted and replaced in their entirety with Exhibits A1 and C1, and Section 1 (Exhibits) shall be amended and replaced in its entirety to read as follows: The following exhibits are attached hereto and incorporated by reference herein: Exhibit A1: Program Description-Scope of Work- (05/06) Exhibit B: Payment Schedule Exhibit C1: Monitoring Procedures – (05/06) Exhibit D: Compliance with Section 504 Exhibit E: Equal Benefits Compliance Declaration Form

2.	Section 2 “Services to be performed by Contractor” is hereby amended and replaced in its entirety to read as follows: In consideration of the payments set forth herein and in Exhibit B, Contractor shall perform services for County in accordance with the terms, conditions and specifications set forth herein and in Exhibit A1.

3.	Section 3 “Payments” is hereby amended and replaced in its entirety to read as follows:
	In consideration of the services provided by Contractor in accordance with all terms, conditions and specifications set forth herein and in Exhibit "A1," County shall make payment to Contractor based on the rates and in the manner specified in Exhibit "B." The County reserves the right to withhold payment if the County determines that the quantity or quality of the work performed is unacceptable. In no event shall the County’s total fiscal obligation under this Agreement exceed THREE HUNDRED FORTY NINE THOUSAND FOUR HUNDRED NINETY FIVE DOLLARS, ($349,495).

4.	Section 11 “Non-Discrimination” is hereby amended to add paragraph G that shall read as follows:
G.	Compliance with Contractor Employee Jury Service Ordinance. Contractor shall comply with the County Ordinance with respect to provision of jury duty pay to employees and have and adhere to a written policy that provides that its employees shall receive from the contractor, on an annual basis, no less than five days of regular pay for actual jury service in San Mateo County. The policy may provide that employees deposit any fees received for such jury service with the contractor or that the contractor deduct from the employees regular pay the fees received for jury service.

5.	All other terms and conditions of the Agreement dated February 1, 2005 shall remain in full force and effect.

6.	This Amendment, including any exhibits attached hereto, constitutes the entire understanding of the parties hereto with respect to the amendment to the parties’ Agreement and correctly states the rights, duties, and obligations of each party as of this document’s date. Any understandings, promises, negotiations, or representations between the parties not expressly stated in this document are not binding. All subsequent modifications shall not be effective unless set forth in a writing executed by both parties.



IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have affixed their hands.

	COUNTY OF SAN MATEO


	By:
	Jerry Hill, President, Board of Supervisors, San Mateo County


	Date:

ATTEST:


By:
Clerk of Said Board


SPHERE Institute


Contractor’s Signature


Date:

EXHIBIT A1 –(5/06)

PROGRAM DESCRIPTION – SCOPE OF WORK

FEBRUARY 1, 2006 THROUGH DECEMBER 31, 2006

Exhibit A1 – Program Description – Scope of Work is amended as follows:

A. Contractor will provide, to the satisfaction of the Director of Human Services Agency (HSA) or her designee, services in connection with the specified scope of work to develop an Evidence-Based Safety and Risk Assessment System for Contra Costa, Glenn, San Mateo and Stanislaus Counties. Specific tasks and deliverables include:

Tasks	Deliverables	Timing
Tool Construction/Refinement
Develop tool content to assure alignment with state workgroup risk constructs. Design tool content to assure alignment between new data collection strategies and existing data collection practices. Develop or obtain practice process flow for each participating County to establish data entry requirements and protocols for tool(s). Engage County workgroup in review and analysis of tool content to verify consistent understanding and application of tools.	Assessment tools Technical assistance Tool content validation	Ongoing, through December 2006
Build Automated Systems to Support Assessment Tools
Confer with County IT staff via site visits and phone conference to obtain and analyze information about current data collection, analysis and reporting capacity and practice. Work with County project contacts to develop county-specific data collection processes and protocols. Work with State and County project contacts to determine existing data retrieval and extraction resources. Identify and incorporate into electronic forms and data collection procedures adaptive options to support simpler and faster data entry and data access. Develop software tool to process and aggregate collected data.	County IT systems assessment Technical user manuals Automated systems linked with CWS/CMS features as feasible Technical assistance Adaptive systems strategies that anticipate planned changes to CWS/CMS application	Ongoing, through December 2006
Provide Technical Assistance
Refine tools Develop user guides for program and IT staff. Assist counties to develop and provide training addressing safety and risk assessment content, and provide on-site technical assistance to support use of tools as requested. As necessary, develop and provide training on use of automated tools. As needed, develop, deploy and provide technical assistance to support data collection procedures and automated tools at each county. As needed and requested, provide training and technical assistance on interpretation and use of analyses and reports.	Revised tools Program and technical user guides On-site technical assistance to support use of tools, and automated solutions, as requested Training and technical assistance on interpretation and application of analyses and reports	Ongoing, through December 2006
Tool Validation
Engage County workgroup in review and analysis of tool content to verify consistent understanding and application of tools. Assess field application of assessment tools and appropriate data entry protocols, collect feedback and implement changes as appropriate. Work with County staff to develop data transfer protocols for assessment data Engage County staff in process to develop report content and format. Present findings of data analysis for workgroup review and discussion to identify any possible inconsistencies in use of tools. As needed, refine tool content and/or constructs to improve consistency in assessment practices.	Assessment of application of tools through life of case Assessment of field implementation of tools Assessment of comparability in use of tools Data transfer protocols for assessment data (for each county) Quantitative data analysis on use of tools Monthly reports of quantitative findings	Ongoing, through December 2006
Outcomes Analysis
Facilitate County access to CWS/CMS data extracts through CDSS and develop procedures to obtain CWS/CMS data from counties. Link and process extracts of collected data. Engage County staff in process to develop report content and format. Perform data analyses to support risk assessment system design, including analysis of client outcome data by selected dimensions within each county and across counties.	Acquire historical CWS/CMS data Data transfer protocols for CWS/CMS data (for each county) Monthly linked extracts of CWS/CMS and CAT data for each county Templates for report content and format Monthly outcomes analysis	Ongoing, through December 2006
Relating Assessment and Outcomes Data
Perform analyses to assess relationships between risk assessment observations, interventions and outcomes across the life of a child welfare case Perform outcome analysis to test effectiveness of assessment tools within and across decision points through the life of a child welfare case. Develop reports of findings on key factors associated with greater risk of adverse outcomes at different decision points through life of a case	Monthly risk and outcomes analysis	Ongoing, through December 2006
Implementation Analysis & Feedback
Engage County workgroup(s) in review of reports and assessment of practices that generate these outcomes. As appropriate for each County based on outcomes findings, conduct in depth practice review in collaboration with County staff to identify challenges and potential strategies to improve outcomes, drawing on multiple data sources such as interviews, focus groups, file review, or client feedback surveys. As appropriate, modify tools Develop summative reports for multiple audiences on evidence-based best practices identified through development, implementation and analysis of County risk assessment and risk management system. Develop flexible and secure web-based dissemination mechanism to present analyses and reporting to appropriate audiences, from directors and managers to case workers.	Assessment of results Individual County practice review Summative reports Web-based dissemination tool	Ongoing, through December 2006

EXHIBIT C1 – (5/06)

PROGRAM MONITORING

FEBRUARY 1, 2006 THROUGH DECEMBER 31, 2006

Exhibit C1 - Program Monitoring is amended as follows:

1. SPHERE Institute will be responsible for submitting progress reports: Judy Knowlton, Human Services Manager,400 Harbor Blvd., Bldg. B, Belmont, CA 94002 as follows:

May 31, 2006

June 30, 2006

July 31, 2006

August 30, 2006

September 30, 2006

October 31, 2006

November 30, 2006

December 31, 2006

2. Reporting content will be finalized in conjunction with the four Counties.

3. Ongoing communication with the four Counties is required to provide important information about the project’s progress in meeting the deliverables.


AMENDMENT TO THE AGREEMENT BETWEEN THE COUNTY OF SAN MATEO AND SPHERE INSTITUTE

THIS AMENDMENT TO THE AGREEMENT, entered into this _____ day of _______________ , 20_____, by and between the COUNTY OF SAN MATEO, hereinafter called "County," and SPHERE INSTITUTE, hereinafter called "Contractor";

W I T N E S S E T H:

WHEREAS, pursuant to Government Code, Section 31000, County may contract with independent contractors for the furnishing of such services to or for County or any Department thereof;

WHEREAS, it is necessary and desirable that Contractor be retained for the purpose of performing professional services for the Human Services Agency, Children and Family Services Division, hereinafter described, in connection with the development of an enhanced safety and risk assessment and management system for Child Welfare System.

WHEREAS, the parties entered into an Agreement on December 6, 2005 wherein Sphere Institute agreed to provide support for the Comprehensive Assessment Tool (CAT) implementation for the term of February 1, 2005 through June 30, 2006 for a maximum payment amount of $349,495; and

WHEREAS, the parties wish to amend the Agreement for for the purpose of extending the term of the Agreement to February 1, 2005 through December 31, 2006 to continue services for no additional funding obligation, and

NOW, THEREFORE, IT IS HEREBY AGREED BY THE PARTIES HERETO AS FOLLOWS:

Section 2 “Services to be performed by Contractor” is hereby amended and replaced in its entirety to read as follows:

In consideration of the payments set forth herein and in Exhibit B, Contractor shall perform services for County in accordance with the terms, conditions and specifications set forth herein and in Exhibit A1.

Section 3 “Payments” is hereby amended and replaced in its entirety to read as follows:

Section 11 “Non-Discrimination” is hereby amended to add paragraph G that shall read as follows:

All other terms and conditions of the Agreement dated February 1, 2005 shall remain in full force and effect.