COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

DATE:

BOARD MEETING DATE:

June 20, 2006

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Glen H. Brooks, Jr., Interim Director, Human Services Agency

Elsa Dawson, Interim Director, Central Region

SUBJECT:

Agreement with Jefferson Union High School District for the“Tools for Success” Program

RECOMMENDATION:

Adopt a resolution authorizing the execution of an Agreement with Jefferson Union High School District in the amount of $379,710 and the term of April 1, 2005 through June 30, 2007 for educational and employment services to out-of-school youth through its “Tools for Success” Program.

VISION ALIGNMENT:

Commitment: Sow the seeds of our future prosperity.

Goal (19): The skill level of new workers rises with improved K-12 education and training options.

This Agreement contributes to this commitment and goal by providing educational, vocational and supportive services to youth.

Performance Measure(s):

Measure

FY 2004-05
Actual

FY 2005-06
Projected

Projected FY 2006-07

Older Youth Employment retention Rate

( Measures Older out-of-school youth job retention 6 months after program)

75%

76%

77%

Younger Youth Diploma

( Measures out-of-school younger youth that received a diploma either during the program or within six months of exit.)

75%

76%

77%

Rates for performance measures are set by the State. In FY 2004-05 (4/1/05-6/30/05), 40 youth (26 younger and 14 older) were served. In FY 2005-06 it is anticipated that 72 youth (32 younger and 40 older) will be served. In FY 2006-07, it is anticipated that 68 youth (38 younger and 30 older) will be served. The Contractor meets or exceeds the performance measures set by the State.

BACKGROUND:

In 2004 a Request for Proposal (RFP) was conducted for employment and training youth services. The County received two proposals from Jefferson Union High School District and one proposal from Opportunities Industrialization Center-West (OICW). See RFP details on Exhibit A to this memo. Both Jefferson and OICW were awarded Agreements. The Youth Advisory Committee has approved an Agreement for both Jefferson “Tools for Success” and “Pathways to Success” Programs to provide youth services. Due to the complexity of monitoring both Programs, “Pathways to Success” will be negotiated and written under a separate Agreement.

DISCUSSION:

This Agreement will provide funding for the “Tools for Success” program for services to Out-of-School Youth that include but are not limited to: comprehensive basic skills assessment; Individual Services Strategy Plan; ongoing, comprehensive guidance and counseling; GED and/or Adult Basic Skills classes; vocational training classes and/or college; life skills workshops and other personal/professional development activities. The processing of this Agreement was delayed due to ongoing negotiations and Contractor staff turnover.

County Counsel has approved this Agreement as to form and Risk Management has approved the Contractor’s insurance. The Agreement includes all provisions that are required by county ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, equal benefits and jury service policy.

FISCAL IMPACT:

The total amount of this Agreement is $379,710 for the term of April 1, 2005 through June 30, 2007. Of this amount, $242,360 is included in the FY 2005-06 Adopted Budget and is fully-funded by WIA Youth funds. The remaining $137,350 is fully-funded by WIA Youth funds and is included in the Recommended Budget for FY 2006-07. There is no Net County Cost.

1.

General Description of RFP

The purpose of the Workforce Investment Act’s (“WIA”) youth program is to provide eligible youth seeking assistance in achieving academic and employment success with effective and comprehensive services which include options for improving educational and skill competencies that will lead to longer term academic and occupational learning opportunities and provide effective connections to employers. WIA Youth Services providers are selected under a competitive process as required by the Workforce Investment Act under Section 117(d)(2)(B) “local board shall identify eligible providers of youth activities in the local area by awarding grants or contracts on a competitive basis.”

The Workforce Development Division of San Mateo County published a public notice in the San Mateo County Times announcing the release of a Request For Proposals (RFP) for WIA Comprehensive Year Round Youth Services on August 2, 2004. The WIB’s Youth Advisory Committee approved the RFP and it was released on August 16 to interested providers. An informational conference was held on August 18, 2004. Proposals were due on September 17, 2004. The formation of the Youth Services Ad Hoc Review Committee consisted of six (6) members: one (1) Program Manager from NOVA, two (2) Management Analysts from Alameda and San Mateo County, one (1) WIB Youth Advisory Committee Member, and two (2) San Mateo County assisting Staff. The committee met on September 28, 2004 to review/discuss three (3) submitted proposals, and requested that the WIB Youth Advisory Committee accept its recommendations.

Funds available for March 01, 2005-June 30, 2005:

Approximately $160,000 to fund Out-of-School Youth

Approximately $240,000 to fund in-School Youth

2.

List key evaluation criteria

1. Overall Program Design, including responsiveness to RFP.

2. Demonstrated Effectiveness and Past Performance

3. Program Management

4. Linkages with other agencies

5. Cost Factor

6. Local Area Service Provider

3.

Where advertised

San Mateo County Times

4.

In addition to any advertisement, list others to whom RFP was sent

WIB Board Roster (26 names)

RFP Request List (24 names)

5.

Total number sent to prospective service providers

24

6.

Number of proposals received

3

7.

Who evaluated the proposals

o Cindy Stahl, Program Manager from NOVA

o Cotrell Ward, Management Analyst from Alameda County WIB

o Francine Serafin-Dickson, Executive Director from the Hospital Consortium of San Mateo County and WIB Youth Advisory Committee member

o Tess Tiong, Management Analyst from San Mateo County.

o Marissa King, WIA Program Specialist (Committee Assistant)

o Marisa Escobar-Moreno, Human Services Supervisor/Project Manager of San Mateo County (Committee Assistant)

8.

In alphabetical order, names of service providers (or finalists, if applicable) and location

Jefferson Union High School District – Daly City Youth Health Center

Pathways to Success – In-School Youth Services

699 Serramonte Blvd.

Daly City, CA 94015

Jefferson Union High School District

Tools for Success – Out-of-School Youth Services

699 Serramonte Blvd.

Daly City, CA 94015

Opportunities Industrialization Center West (OICW) – In-School Youth Services

1200 O’Brien Drive

Menlo Park, CA 94025