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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Tax Collector/Treasurer
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DATE:
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05-26-2006
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BOARD MEETING DATE:
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06-20-2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Lee Buffington, Tax Collector/Treasurer
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SUBJECT:
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Request for Approval of an Amendment to an Agreement with Independent Contractor, J&B Software, Inc., for Remittance Processing Hardware and Software upgrade.
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RECOMMENDATION:
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Adopt a resolution authorizing the President of the Board of Supervisors to
Approve an amendment to extend the term of an agreement with J&B Software, Inc. for Remittance Processing Hardware and Software upgrade services.
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VISION ALIGNMENT:
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Commitment: Ensuring responsive, effective and collaborative government by helping achieve the following goals:
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Goal(s):
20. Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.
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Performance Measure(s):
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Measure
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FY 2004-05
Actual
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FY 2005-06
Projected
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What/How Much We Do
Percent of funds received that are processed and banked within 24 hrs.
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99%
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99%
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BACKGROUND:
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The Tax Collector’s Office engaged J&B Software, Inc. in September of 1999 to install their TMS Image remittance processing software for an amount not to exceed $415,000.00. Their product replaced a single operator, microfiche-image based product with software that distributed data entry throughout the office based on the digital images and data captured. J&B Software completed the project within budget and on schedule.
On March 28, 2006 your honorable Board approved an Agreement with J&B Software to upgrade the Tax Collector’s remittance processing hardware and software for an amount not to exceed $329,817.00. The term of this contract is from March 29, 2006 until June 30, 2006.
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DISCUSSION:
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The recent resignation of the Contractor’s project manager assigned to this project and the subsequent changes in resource requirements, has necessitated an extension to the duration of the Agreement. Although the contractor has assigned an acceptable replacement project manager, the resulting delays have pushed the project beyond the current June 30, 2006 contract termination date. The new contract termination date of January 31, 2007 will provide adequate time to complete the project while taking the Tax Collector’s processing schedule and business requirements into consideration.
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FISCAL IMPACT:
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No additional funding is required for this amendment.
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