|
|
|
|
|
|
|
|
|
|
|
COUNTY OF SAN MATEO
Inter-Departmental Correspondence
|
Department of Public Works
|
|
|
DATE:
|
June 14, 2006
|
BOARD MEETING DATE:
|
June 27, 2006
|
SPECIAL NOTICE/HEARING:
|
None
|
VOTE REQUIRED:
|
Majority
|
|
|
TO:
|
Honorable Board of Supervisors
|
FROM:
|
Neil R. Cullen, Director of Public Works
|
SUBJECT:
|
Resurfacing of Portions of the Alameda de las Pulgas, Valparaiso Avenue, and Santa Cruz Avenue in the West Menlo Park Area [Federal Aid Project No. STPL-5935 (032)]
(Project No. RH501, F-36 [140B])
|
|
|
Recommendation
|
Adopt a resolution awarding and authorizing execution of a contract for the above referenced project.
|
|
|
Vision Alignment
|
Commitment: Ensure basic health and safety of all.
|
Goal 7: Maintain and enhance the public safety of all residents and visitors.
|
|
|
The resurfacing of portions of the Alameda de las Pulgas, Valparaiso Avenue, and Santa Cruz Avenue (the Project) will improve the condition of these roads for the benefit of the public.
|
|
|
Background
|
|
|
Previous Board Action
|
1.
|
Authorized the Director of Public Works to submit an application through the City/County Association of Governments (C/CAG) for Local Streets and Roads Shortfall Second Cycle Federal Funding (Program Funding) that is made available through the Metropolitan Transportation Commission (MTC), to help finance the Project.
|
|
|
|
2.
|
Adopted Resolution Number 067886 on March 28, 2006, adopting plans and specifications, determining prevailing wage scales, and calling for sealed proposals for the Project.
|
|
|
|
3.
|
Authorized the Director of Public Works to execute agreements with cities, utility companies and special districts for work less than $50,000 proposed to be done in conjunction with County road projects.
|
|
|
History
|
Alameda de las Pulgas, Valparaiso Avenue and Santa Cruz Avenue are the main connections to State Routes 82, 84, and Sand Hill Road for the property owners that live within the unincorporated area of West Menlo Park and within the town/city limits of the Town of Atherton and City of Menlo Park.
|
|
|
C/CAG approved the use of the $450,000 in federal funds to resurface these roads, and the State of California Department of Transportation (Caltrans), which administers the federal STP funding, has authorized the County to proceed with awarding the Project.
|
|
|
Bids were accepted for the work on May 23, 2006, and subsequently referred to this office for checking and recommendation.
|
|
|
Discussion
|
The bids have been checked and the bid of:
|
|
|
Interstate Grading & Paving Inc.
|
128 South Maple Avenue
|
South San Francisco, CA 94080
|
|
|
at $531,380.70 was the lowest bid received. The Engineer's estimate was $520,000. A summary of the bids received is as follows:
|
|
|
|
|
1.
|
Interstate Grading & Paving Inc.
|
$531,380.70
|
|
|
|
2.
|
G. Bortolotto & Co., Inc.
|
$549,920.39
|
|
|
|
3.
|
C.F. Archibald Paving, Inc.
|
$579,707.50
|
|
|
|
4.
|
O’Grady Paving, Inc.
|
$633,201.70
|
|
|
|
5.
|
Granite Rock Co.
dba Pavex Construction Division
|
$698,720.00
|
|
|
|
The low bid is approximately two percent (2%) above the Engineer’s estimate. However, we have reviewed the individual bid prices and believe they are reflective of the current bidding market. Therefore, we recommend that your Board award the contract to Interstate Grading & Paving Inc. (Contractor).
|
|
|
We have reviewed the contract documents and have determined that the Equal Employment (Affirmative Action) program submitted by the Contractor is in accordance with the current Equal Employment Guidelines. We have also determined that the Contractor complies with the equal benefits and jury duty pay provisions of the County Ordinance Code.
|
|
|
A resolution has been approved as to form by County Counsel.
|
|
|
Fiscal Impact
|
The total estimated cost of this project is $584,500, which includes a ten percent (10%) contingency (approximately $53,120) as the work is bid on a unit price basis (i.e., ton of asphalt concrete placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed as the actual tonnage used depends on the unit weight of the asphalt and the tolerances for the actual thickness of pavement placed.
|
|
|
The project is proposed to be financed as follows:
|
|
|
|
|
|
Federal Funding-STP Funds
|
$450,000
|
|
|
|
|
County Road Fund
|
$102,727
|
|
|
|
|
City of Menlo Park
|
$ 6,000
|
|
|
|
|
West Bay Sanitary District
|
$ 11,605
|
|
|
|
|
California Water Service Company
|
$ 14,168
|
|
|
|
|
Total Estimated Cost
|
$584,500
|
|
|
|
Sufficient Road Funds have been budgeted to finance the project as the grants are received on a reimbursable basis.
|
|
|
Reimbursement for the cost of doing work for the City of Menlo Park, West Bay Sanitary District and the California Water Service Company will be covered by agreements executed by the Director as authorized by your Board.
|
|
|
There is no impact to the General Fund.
|