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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Information Services Department
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DATE:
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June 12, 2006
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BOARD MEETING DATE:
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June 27, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Chris Flatmoe, CIO/Director of Information Services
Charlene A. Silva, Director of the Health Department
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SUBJECT:
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Agreement with Deloitte Consulting for consulting services on the Health Client Data Store
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RECOMMENDATION:
Adopt a resolution:
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A)
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Waiving the Request for Proposals Process and;
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B)
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Authorizing the President of the Board to execute an Agreement with Deloitte Consulting for consulting services in an amount not to exceed $620,200 for the term of June 27, 2006 through February 10, 2007.
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VISION ALIGNMENT:
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Commitment: Responsive, effective, collaborative government.
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Goal 20: Government decisions are based on the careful consideration of future impact rather than temporary relief or immediate gain.
This Agreement supports this goal by enabling the County to perform better program analysis and planning of health department programs.
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Performance Measures:
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Measure
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FY 2005-06
Projected
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FY 2006-07
Projected
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Begin reporting from the Health Client Data Store
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March, 2007
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BACKGROUND:
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The Health Department, working with the Information Services Department (ISD) developed an Information Technology Strategic Plan. Your Board accepted that plan at your meeting of September 20, 2005. Key to that plan is the development of a near-real-time operational data store for client data (Health Client Data Store, or HCDS). The Health Department currently maintains client data in over 25 discreet automation systems. The HCDS will be a comprehensive means of organizing and reporting client information. In late 2005, ISD, working closely with the Health Department, contracted with Deloitte Consulting to develop a strategy and work plan for the HCDS.
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DISCUSSION:
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The development and implementation of Health Client Data Store (HCDS) will be an iterative process and the first automation systems to be integrated into HCDS will be the Mental Health Client Information System, the Mental Health Managed Care System, the Computrust System in Aging and Adult Services, and the Pre-to-Three system. The planned completion date for HCDS iteration one is March 2007.
ISD has recently developed an approach for countywide reporting named the Applicable Client Record Search (ACRS). ACRS requires all data warehouses be developed in accordance with established standards ensuring interoperability in the future. HCDS will be developed in support of these standards. This feature is particularly important because it will support the ultimate goal of improving the capacity to provide quality, well-planned, and integrated services for County residents served by the Health Department, Human Services Agency, and San Mateo Medical Center.
Deloitte Consulting worked extensively on the development of the data warehouse for the Human Services Agency (HSA) and was chosen to help develop a strategy for department-wide data organization and reporting for the Health Department based on that experience. During the four month project, Deloitte became very familiar with the automation systems in the Health Department as well as the ACRS architecture. Based on Deloitte Consulting’s record of success in the implementation of HSA's data warehouse and their familiarity of automation systems in the Health Department, we feel it is in the County’s best interest to waive the RFP process.
Although, Deloitte complies with the County's non-discrimination ordinance and penalties, they have modified the section. A non discrimination waiver request was approved by the County Manager’s Office. County Counsel has reviewed and approved the Resolution and the Agreement.
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FISCAL IMPACT:
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The cost of this contract is $620,200 and it will be included in the 2006- 07 recommended budget for ISD and will be in the ITSP reserve for the Health Department. The total cost of HCDS is estimated to be $1.75 - $2 million, which includes one time hardware and software costs. The term of this Agreement is June 27, 2006 through February 10, 2007.
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