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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Public Works
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DATE:
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July 26, 2006
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BOARD MEETING DATE:
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August 15, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Neil R. Cullen, Director of Public Works
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SUBJECT:
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Rejecting the Bids for the 2006 Coastside Cape and Slurry Seal (Project No. RF800, F-306[D]) and Authorizing the Director of Public Works to Re-advertise the Project for Bid
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Recommendation
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Adopt a resolution rejecting the bids for the 2006 Coastside Cape and Slurry Seal Project and authorizing the Director of Public Works to re-advertise the project for bid in the Spring of 2007.
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Vision Alignment
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Commitment: Responsive, effective and collaborative government.
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Goal(s): Government decisions are based on careful consideration of the future impact, rather than temporary relief or immediate gain.
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Rejecting the bids received for the project and authorizing the re-advertising of the project for bid, will allow us to obtain more competitive bids when the construction market is more favorable.
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Background
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Previous Board Action
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Adopted Resolution No. 067454 on July 12, 2005, which “streamlined” the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for projects identified in said resolution.
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History
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The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.
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On July 18, 2006, bids were accepted for the 2006 Coastside Cape and Slurry Seal Project. Graham Contractors at $404,089.00 was the lowest bid received. A summary of the bids received is as follows:
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1.
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Graham Contractors
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$404,089.00
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2.
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American Asphalt Repair and Resurfacing Co., Inc.
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$498,354.00
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3.
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Intermountain Slurry Seal, Inc.
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$581,506.70
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Discussion
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The engineer’s estimate for the project was $305,000.00.
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The lowest bid received ($404,089.00) is approximately 32% higher than anticipated and substantially higher than bids received this year and last year for comparable work.
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We are recommending that the bids received for this project be rejected as provided for in Section 22038 of the Public Contract Code and that we be authorized to re-bid the project in the Spring of 2007.
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A form of resolution has been approved by County Counsel.
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Fiscal Impact
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There is no impact to the General Fund.
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