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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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HUMAN SERVICES AGENCY
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DATE:
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August 7, 2006
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BOARD MEETING DATE:
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September 12, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Glen H. Brooks, Jr., Director, Human Services Agency
Stephen Kaplan, Director, Northern Region, Substance Abuse and Shelter Services
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SUBJECT:
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Agreement with Samaritan House – Safe Harbor Shelter, for Shelter Operations
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RECOMMENDATION:
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Adopt a Resolution:
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A.
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Waiving the Request for Proposal (RFP) process;
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B.
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Authorizing the execution of an Agreement with Samaritan House – Safe Harbor to provide shelter operation services for the term of July 1, 2006 to June 30, 2007, in the amount of $433,676, $325,676 is Net County Cost; and
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C.
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Authorizing the Director of the Human Services Agency to execute subsequent amendments and minor modifications not to exceed an aggregate of $25,000, and to make minor changes in the types of services and activities provided under the Agreement.
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VISION ALIGNMENT:
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Commitment: Offer a full range of housing choices.
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Goal Number 9: Housing exists for people at all income levels and for all generations of families. The action contributes to this commitment and goal by providing emergency, transitional housing and social services for homeless families and individuals.
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PERFORMANCE MEASURE(S):
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Measure
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FY 2005-06
Actual
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FY 2006-07
Projected
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Number of program participants who will receive emergency shelter and/or transitional housing (unduplicated per year)
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400
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412
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BACKGROUND:
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On November 19, 2001, Safe Harbor was opened as a year-round shelter, and since August 1, 2002, has been providing 30 beds for emergency shelter and 60 beds for transitional housing for homeless men and women. Both the Emergency Shelter Program and the Transitional Housing Program include case management services designed to help households move on to transitional housing or directly back to permanent housing.
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DISCUSSION:
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This Agreement with Samaritan House for the operation of Safe Harbor is to continue to provide emergency shelter and transitional housing for homeless men and women, as well as to provide case management services for an additional year. Funding provided under this Agreement shall be used by Samaritan House to administer the Safe Harbor shelter operation. Samaritan House has been engaged in providing shelter services in San Mateo County for a number of years and has partnered with the Human Services Agency to develop a year-round, service enriched program at Safe Harbor.
The request to waive the RFP process is due to the service provider’s response to the County’s Notification of Funding Availability (NOFA) for Fiscal Year 2006-07. As a result, North Peninsula qualified to receive Community Development Block Grant (CDBG) funding by the Board of Supervisors, on May 2, 2006. Therefore, it is in the County’s best interest to continue with this Contractor so that there is no interruption of services to the community.
This Agreement was delayed due to the extended negotiations with the Contractor.
The Contractor has assured compliance with the County’s Contractor Employee Jury Services Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.
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FISCAL IMPACT:
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The term of this Agreement is July 1, 2006 through June 30, 2007. The total obligation of this Agreement is $433,676, of which $325,676 is Net County Cost, $18,000 is Federal Center for Substance Abuse Treatment Grant and $90,000 is CDBG. Appropriations for this Agreement are included in the tentatively Adopted Budget for 2006-07.
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