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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Health Department
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DATE:
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August 31, 2006
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BOARD MEETING DATE:
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September 19, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Charlene A. Silva, Director of Health
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Gale Bataille, Director of Mental Health Services
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SUBJECT:
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Agreement with Prins, Williams & Associates, LLC
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RECOMMENDATION:
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Adopt a Resolution:
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1) Authorizing the President of the Board to execute an agreement with Prins, Williams & Associates, LLC for research and evaluation services for the term July 1, 2006 through June 30, 2007, for a maximum obligation of $244,328; and
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2) Authorizing the Director of Health to execute subsequent amendments and minor modifications not to exceed an aggregate of $25,000 and to make minor changes in the types of services and activities provided under the Agreement.
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VISION ALIGNMENT:
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Commitment: Ensure basic Health and Safety for all.
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Goal 8: Help vulnerable people-the aged, disabled, mentally ill, at risk youth and others-achieve a better quality of life.
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The agreement contributes to this commitment and goal by providing research and evaluation services to ensure the quality of mental health services.
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Performance Measure:
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Measure
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FY 2005-06
Actual
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FY 2006-07
Projected
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Percent of specific products produced in time frame mutually agreed upon by County and Contractor
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100%
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100%
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BACKGROUND:
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Prins, Williams and Associates, LLC has provided research and evaluation services for the Mental Health Services Division since 1999. In June 2004 Mental Health Services issued a Request for Proposals for the provision of research and evaluation services. Three proposals were received and Prins, Williams & Associates, LLC was selected to provide these services. On December 14, 2004, your Board approved an agreement with this Contractor for the term July 1, 2004 through June 30, 2006.
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DISCUSSION:
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Mental Health Services is renewing the agreement with this contractor for FY 2006-07 to continue to provide research and evaluation services. Federal and State programs require Mental Health Services to submit a range of evaluations and reports on program outcomes. These requirements have increased as a result of the Mental Health Services Act to include technical evaluation design, analysis and evaluation reporting on new initiatives including the Mental Health Court, clinical evidence based practices outreach to underserved populations and access improvement. In addition, Mental Health’s program quality efforts and state “External Quality Review” and cultural competence plan update require extensive research and evaluation data. The agreement includes an increase in research assistants staffing to help meet these additional requirements.
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The term of the agreement is July 1, 2006 through June 30, 2007. The agreement has been reviewed and approved by County Counsel and Risk Management. The FY 2005-06 agreement with this provider is included on the continuing resolution.
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The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.
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FISCAL IMPACT:
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The agreement maximum for FY 2005-06 was $192,900, of which $21,406 in unused funds has been rolled over to the FY 2006-07 agreement. The agreement maximum for FY 2006-07 is $244,328, which is included in the tentatively Adopted FY 2006-07 Budget. Of that amount, State and Federal Medi-Cal will fund $112,391, and Substance Abuse and Mental Health Services Administration (SAMHSA) grant funds will fund $44,839. The balance of $87,098 will be funded by sales tax provided through realignment. There is no Net County Cost.
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