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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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AREA OFFICE OF EMERGENCY SERVICES
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DATE:
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October 26, 2006
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BOARD MEETING DATE:
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November 14, 2006
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Sheriff Don Horsley, Office of Emergency Services Area Coordinator
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SUBJECT:
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Amendment Two to the Agreement with Telecommunications Engineers Associates (TEA) extending the term two months to December 31, 2006.
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RECOMMENDATION:
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Adopt a resolution authorizing the President of the Board to execute Amendment Two to the Agreement with TEA to upgrade the San Mateo County Fire Service’s radio system, extending the term by two months to December 31, 2006.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
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The proposed amendment will allow additional time to update the County’s public safety communication system by replacing obsolete equipment.
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PERFORMANCE MEASURES:
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Measure
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FY 2005-06
Actual
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FY 2006-07
Projected
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Total calls for services
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392
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365
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Percent of emergency incidents responded to within one hour:
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98%
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98%
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BACKGROUND:
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Approximately seven years ago, the San Mateo County Fire Service agencies re-designed their radio infrastructure to accommodate the new consolidated services they provide in fire suppression and medical care responses.
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In 2004, the San Mateo County Fire Service was awarded grant monies from the Department of Homeland Security (DHS) in order to replace mission critical technology used for their radio infrastructure.
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The County Fire Service’s radio system is a mission critical system which is relied upon so that the Fire Service can successfully accomplish their tasks on 24 hour, 7 days a week basis. Failure of the system can compromise the delivery of fire suppression and pre-hospital care services they provide. It is crucial that the system is maintained during normal operations while new equipment is being installed.
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On November 11, 2005, your Board executed an Agreement (Resolution No. 067635) with TEA to enhance the radio communications system for the San Mateo County Fire Service agencies by conducting a radio communications needs assessment study, developing system designs, and furnishing and installing radio communications equipment. The Agreement was for a total obligation not to exceed $375,000 and a term commencing on September 1, 2005 though October 31, 2006.
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On September 19, 2006, your Board executed Amendment One (Resolution No .068315) with TEA which increased the contract obligation by $84,210, from $375,000 to $459,210. The increase provided funds to purchase additional equipment needed to complete the project.
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DISCUSSION:
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Amendment Two will allow an additional two months to ensure the upgrade of the San Mateo County Fire Service’s Radio System is complete.
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The Amendment includes all provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, equal benefits, and a contractor jury service policy.
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County Counsel has reviewed and approved this resolution and amendment as to form. The Information Services Department has reviewed this amendment and supports this item.
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FISCAL IMPACT:
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Monies spent on this project are reimbursed by the Department of Homeland Security. There is no net County cost associated with this project.
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