RESOLUTION NO. _____________

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION A) WAIVING THE REQUEST FOR PROPOSAL PROCESS; B) AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH DOCUMENT FULFILLMENT SERVICES TO PROVIDE PRINTING, FOLDING, STUFFING, AND MAILING OF CLIENT CORRESPONDENCE GENERATED BY THE SOFTWARE SYSTEM RESULTING FROM THE HUMAN SERVICES AGENCY’S MIGRATION TO THE CALWORKS INFORMATION NETWORK (CALWIN) FOR THE TERM OF JANUARY 1, 2007 TO JUNE 30, 2008, IN THE AMOUNT OF $225,000, WITH NO NET COUNTY COST; AND C) AUTHORIZING THE DIRECTOR OF THE HUMAN SERVICES AGENCY OR THE DIRECTOR'S DESIGNEE TO EXECUTE CONTRACT AMENDMENTS WHICH MODIFY THE COUNTY'S MAXIMUM FISCAL OBLIGATION BY NO MORE THAN $25,000 (IN AGGREGATE), AND/OR MODIFY THE CONTRACT TERM AND/OR SERVICES SO LONG AS THE MODIFIED TERM OR SERVICES IS/ARE WITHIN THE CURRENT OR REVISED FISCAL PROVISIONS

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RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that

 

WHEREAS, The Human Services Agency migrated to the CalWORKs Information Network (CalWIN) on October 1, 2005 and services necessary as a result are the printing, folding, stuffing, and mailing of client correspondence generated by the new software system; and

 

WHEREAS, the Board is being requested to waive the Request for Proposal Process (RFP) as an RFP was conducted by Sacramento County Department of Human Assistance for FYs 2004-09 in order to meet the significant demand for preparing and mailing high volumes of client correspondence resulting from the implementation of the new CalWORKs Information Network (CalWIN) and was approved by Sacramento County’s Board of Supervisors on November 30, 2004 by Resolution Number 2004-1477 and San Mateo County would like to use the same RFP; and

 

WHEREAS, the County and the Contractor wish to enter into an Agreement for the term of January 1, 2007 through June 30, 2008 in the amount of $225,000, with no Net County Cost, for the purpose of providing a large volume of printing necessary to process client correspondence in connection with the CalWIN start up; and

 

WHEREAS, the Board is being requested to authorize the Human Services Agency Director or Designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions; and

 

WHEREAS, This Board determines it is in the best interest of the County to waive the RFP and has been presented with a form of such Agreement and said Board has examined and approved same as to both form and content and desires to enter into the same.

 

NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that

A) The RFP is waived;

B) The President of this Board of Supervisors is hereby authorized and directed to execute said Agreement for and on behalf of the County of San Mateo, and the Clerk of this Board shall attest the President's signature thereto; and

C) The Director of the Human Services Agency hereby authorized to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

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