COUNTY OF SAN MATEO

Inter-Departmental Correspondence

SHERIFF’S OFFICE

DATE:

February 1, 2007

BOARD MEETING DATE:

February 6, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Greg Munks, Sheriff

SUBJECT:

Amendment One to the Agreement with Johnson Controls, Inc.

RECOMMENDATION:

Adopt a resolution that authorizes the:

1)

President of the Board to execute Amendment One to the Agreement with Johnson Controls, Inc. increasing the amount of the contract by $50,000, from $92,164 to $142,164, and extending the term 12 months to December 31, 2008; and

2)

Sheriff to execute subsequent contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

This Amendment enhances public safety by providing adequate security systems and services at the San Mateo County Health Campus in order to help protect patients who are under the County’s care.

Performance Measure(s):

Measure

FY 2005-06
Actual

FY 2006-07
Target

Health Security – total reported & self-initiated calls for service:

Crime-related response & reports

Traffic & parking enforcement actions

17,453

635

771

17,900

648

790

Health Security – Patient restraints calls responded to promptly with appropriate intervention and action

417

430

Percent of priority security calls responded to within 5 minutes

90%

90%

BACKGROUND:

On March 1, 2005, the County entered into an Agreement (30000-06-C241) with Johnson Controls, Inc., for the completion of various security additions and enhancements for the San Mateo Medical Center / Health Services Campus; Burlingame Long Term Care Facility; and other Health facilities. The need for six additional small security improvements, at various facilities, have come to light over the past six months. This Amendment to the existing Agreement provides funding and authority for these additions.

DISCUSSION:

The proposed Amendment One provides funding authority for the following security improvements:

A-8. Wall-mounted Flat LCD Security Monitor for Pharmacy ($941) - Replaces defective old TV tube monitor for persons entering the Hospital Pharmacy; takes up less room by using flat screen. Will be connected to the existing video camera monitoring the entrance to the Pharmacy.

A-9. SMMC Business Office Duress Alarms ($1,955) - Installs duress alarms in Business Office to allow staff to call for immediate security response to help in threatening situations. There have been several incidents in the Business Office, which have resulted in this request.

A-10. Second Video Display for Security Dispatch ($6,137) – Installs a second plasma display monitor for the Security Office Dispatch Center. The second screen will allow monitoring of six to eight additional remote security video camera sites using split-screen technology, and will improve the ability of security staff to quickly identify problem incidents, and promptly dispatch staff to the scene. The second screen is necessitated by the addition of security monitoring cameras for Burlingame LTC and other Health sites, as well as additional cameras for SMMC Psychiatric Emergency and the regular Emergency Room, where the number of security incidents has increased. The one existing screen is insufficient for effectively monitoring all remote sites on a timely basis.

A-11. Add One Card-Key Access Door for San Mateo Clinics Area ($4,220) – Adds one additional Access Control card-key reader door, with proximity reader, alarm contact, exit sensor, and electronic door hardware, for the corridor door into the MD Clinic area. This door was overlooked initially but requires cardkey control to prevent access by unauthorized persons or visitors into restricted medical areas, for security purposes.

A-12. Burlingame LTC Smoker’s Hut Camera ($5,721) – Provides for a remote security camera to be installed at the outdoor smoker’s hut at the Burlingame facility. It is necessary to monitor this area to prevent patients with dementia from wandering away, and also to monitor for any medical situations or slips or falls.

A-13. Psychiatric Emergency Video Monitoring Station ($3,844) – Replaces the old separate CCTV monitors and splitters, with the capability to allow PES security staff and nurses to monitor PES locations and rooms directly from their existing PC workstations. This clears out unnecessary clutter and duplicative equipment from the PES nurses stations, and allows staff to take advantage of improved monitoring software features, which require a PC computer workstation to be accessed.

Future Projects Contingency ($27,182) - Increases the contingency reserve for emergent future small security additions & improvements by $27,182. This will allow staff to promptly respond to security system changes and enhancements which are necessitated by approved programmatic changes in various health service programs, without having to spend months going back to modify Agreements, and subsequently agendize them for Board approval, for relatively minor changes.

This Amendment has been reviewed and approved as to legal form by County Counsel.

FISCAL IMPACT:

There is an additional cost of $22,818 for specific projects A-8 through A-13. The cost for these projects has already been anticipated and included in the Sheriff’s Health Security Budget, as well as in the operating budget for San Mateo Medical Center and the Burlingame Long Term Care Facility. The security changes themselves have been requested and approved by the appropriate management personnel at these facilities.

There is no increase in Net County Cost for these projects. The additional $27,182 in contingency funds will not be expended without authorization and identification of funding from the requesting Medical Center or Health Services Department, for specific requested changes or modifications to the security system. In each case a proposal is obtained from the contractor (Johnson Controls) and reviewed by appropriate managers, prior to a decision being made and/or funding being allocated.