COUNTY OF SAN MATEO

Inter-Departmental Correspondence

County Counsel

 

DATE:

April 17, 2007

BOARD MEETING DATE:

April 24, 2007

SPECIAL NOTICE/HEARING:

No

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Thomas F. Casey III, County Counsel

SUBJECT:

Amendments to Peninsula Humane Society and City Contracts

 

RECOMMENDATION:

Adopt a Resolution:

 
 

    A. Waiving the Request for Proposal Process;

 
 

    B. Authorizing the Health Director to execute a Second Amendment to the Agreement with the twenty cities of the County for the provision of Animal Control Services, extending each contract term to June 2011;

 
 

    C. Authorizing the Health Director to execute a Second Amendment to the Agreement with the Peninsula Humane Society (PHS) to provide Animal Control Services to the County and twenty cities, extending the contract term and PHS land lease to June 2011.

 

VISION ALIGNMENT:

Commitment: Responsive, effective and collaborative government

Goal (22): County and local governments effectively communicate, collaborate and develop strategic approaches to issues affecting the entire County.

The Amendments contribute to this commitment and goal by providing animal control services which protect the public health and safety through a collaborative, County-wide approach.

 

Performance Measure(s):

 

Measure

FY 2005-06 Actual

FY 2006-07 Projected

Percent of calls responded to within timeframe guaranteed in contract

100%

100%

 

BACKGROUND:

The County has contracted with Peninsula Humane Society (PHS) for animal control services to all cities and the unincorporated areas of the County for approximately 50 years. Each of the twenty cities contracted with the County to pay for PHS’ services. On June 17, 2003 the Board approved an agreement with PHS for shelter and field animal control services for the entire County and approved the corresponding agreement with the twenty cities. Both Agreements were three-year contracts that were set to terminate on June 30, 2006. In addition, there is a land lease agreement between the County and PHS for certain land on Coyote Point. On December 14, 2004, the Board extended the terms of all three agreements through June 30, 2008.

 

DISCUSSION:

The County intends to negotiate a new long-term agreement for provision of animal control services. At this juncture, a shorter-term amendment and a waiver of an RFP process is necessary to ensure continuity of service as well as protection of public health and safety in the interim period. The County, cities and PHS wish to extend the animal control services contract an additional three years through June 30, 2011. In order to facilitate this, the PHS Amendment also extends the land lease with PHS through June 30, 2011 The amendment between the County and cities and the amendment between the County and PHS are both contingent upon the full execution of the other. The documents have been circulated to the cities.

 

FISCAL IMPACT:

In general, the Amendment to the PHS contract will result in a reduction of costs to all public entities of approximately $360,000 the first year of the extension. Subsequent year’s payments will be based on this reduced amount.

 

Specifically, the payment due on the last year of the current contract (FY 2007-2008) is $5,236,086. Under the Amendment, the payment in 2008-2009 will be $4,750,000 and will increase by five percent each year, resulting in a payment of $4,987,500 in FY 2009-2010 and $5,236,875 for FY 2010-2011. However, under the Amendment PHS will retain approximately $125,000 per year in adoption fees which it collects. These fees were previously remitted to the County. The city and County cost distribution formula is based on service usage and updated yearly. In FY 2007-08, the County’s share of total Animal.

 

Control costs will be 4.58%. Assuming the service level percentage remains the same, the County’s FY 2008-09 share of PHS contract costs will be approximately $218,000 in Net County Cost.

 



 

 

 

 








________________________________________
THOMAS F. CASEY III, COUNTY COUNSEL



cc: John Maltbie, County Manager
Charlene Silva, Director Health Services




L:\CLIENT\A_DEPTS\ANIMAL\2007\Board Agenda Memo PHS April.doc


L:\CLIENT\A_DEPTS\ANIMAL\2007\Board Agenda Memo PHS April 6, 2007.doc