20070501_m

COUNTY OF SAN MATEO

SHERIFF’S OFFICE
Inter-Departmental Correspondence

DATE:

April 17, 2007

BOARD MEETING DATE:

May 1, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Sheriff Greg Munks

SUBJECT:

First Amendment to the Agreement with DMJM H&N to conduct a Needs Assessment for the Maple Street Correctional Facilities.

RECOMMENDATION:

Adopt a Resolution Authorizing:

A) The President of the Board to execute the First Amendment to the Agreement with DMJM H&N for completion of a Needs Assessment that includes a study of the male inmate population and analysis of local criminal justice processes, increasing the amount by $120,800 to $250,800.

B) The Sheriff to execute scope of work amendments and minor modifications within the maximum fiscal limit and authorize the payment of the contingency funds.

VISION 2010 & STRATEGIC ALIGNMENT

Implementation of this project accomplishes one of the major goals identified and approved in the last three year’s of the Sheriff’s Office OBM Budget and Management Plan, and aligns with Vision 2010 Commitment No. 7 – protect and enhance the public safety of all residents and visitors; as well as Commitment Nos. 20 and 22, related to considered, effective decision making and multi-jurisdictional strategic approaches to critical issues. It is anticipated that Redwood City will play a key partnership role with the County as we study carefully the need for a new facility.

BACKGROUND

The Board of Supervisors authorized the preparation of a comprehensive Needs Assessment, for the possible rebuilding or replacement of the Maple Street Correctional Facilities during the 2006-07 budget cycle. The firm of DMJM H&N was identified through a RFP process to conduct the Needs Assessment, and the County entered into an Agreement with DMJM for that purpose on July 11, 2006. The Maple Street Jail Population Needs Assessment is now complete, and has been distributed to the Jail Overcrowding Task Force chaired by Supervisors Church and Tissier.

DISCUSSION

The amendment would expand the study to include the male inmate population, Maguire Correctional Facility as well as the Women’s Correctional Center. Over the last few months, the average daily population of inmates in both the Maguire Correctional Facility and the Women’s Correctional Center has risen. For example, in March of 2006, an average of 932 inmates were housed at Maguire. One year later, that number has risen to an average of 1015, a full 9 % increase in just 12 months. And the rise in the number of women inmates is greater. In March of 2006, an average of 140 female inmates were housed at the Women’s jail. Today, that number has increased to a daily average of 178 women, a 27% increase. To accommodate this growth, from 15 to 25 female inmates are routinely now housed in a housing unit at the Maguire facility, which limits even further the jail beds available for the male inmate population in the Maguire Facility. These population increases have resulted in our jails operating at 144% to 164% of our State Board of Corrections rated capacity. Additionally, a number of proposals have been proffered by the Governor that will undoubtedly have an impact on our jail population.

In addition to the services provided under the original agreement, this Amendment will allow for a detailed analysis of the male inmate population and provide baseline data that will be essential as the County makes decisions about how to meet the challenges we face with our corrections facilities. This Amendment will also provide an analysis of local criminal justice processes and how they may be impacting our jail population. This data was not a part of the original needs assessment and will expand our information base to include another important factor in our criminal justice system. Finally, this Amendment will merge the data for the male and female inmate populations to encapsulate our correctional needs for both genders. In summary, this Amendment will help further ensure that we will have as much of the critical data the County needs, to make the many important decisions regarding our jails.

County Counsel has reviewed and approved this Amendment as to legal form.

FISCAL IMPACT

The total amount authorized by this amendment with DMJM H&N is $120,800, which will bring the contract total to $250,800. The additional funding will be spent as follows:

Detention Needs Assessment

$59,150

Analysis of Criminal Justice Process

$34,800

Program Plan / Site Evaluation

$19,850

Project Contingency

$ 7,000

PROJECT TOTAL

$120,800

Funding for the study will be included within the FY 2007-08 Adopted Budget.

cc D. Penny Bennett, Deputy County Counsel


	COUNTY OF SAN MATEO SHERIFF’S OFFICE Inter-Departmental Correspondence
DATE:				April 17, 2007
BOARD MEETING DATE:				May 1, 2007
SPECIAL NOTICE/HEARING:				None
VOTE REQUIRED:				Majority

TO:	Honorable Board of Supervisors
FROM:	Sheriff Greg Munks
SUBJECT:	First Amendment to the Agreement with DMJM H&N to conduct a Needs Assessment for the Maple Street Correctional Facilities.

RECOMMENDATION:
Adopt a Resolution Authorizing: A) The President of the Board to execute the First Amendment to the Agreement with DMJM H&N for completion of a Needs Assessment that includes a study of the male inmate population and analysis of local criminal justice processes, increasing the amount by $120,800 to $250,800. B) The Sheriff to execute scope of work amendments and minor modifications within the maximum fiscal limit and authorize the payment of the contingency funds.

VISION 2010 & STRATEGIC ALIGNMENT
Implementation of this project accomplishes one of the major goals identified and approved in the last three year’s of the Sheriff’s Office OBM Budget and Management Plan, and aligns with Vision 2010 Commitment No. 7 – protect and enhance the public safety of all residents and visitors; as well as Commitment Nos. 20 and 22, related to considered, effective decision making and multi-jurisdictional strategic approaches to critical issues. It is anticipated that Redwood City will play a key partnership role with the County as we study carefully the need for a new facility.

BACKGROUND
The Board of Supervisors authorized the preparation of a comprehensive Needs Assessment, for the possible rebuilding or replacement of the Maple Street Correctional Facilities during the 2006-07 budget cycle. The firm of DMJM H&N was identified through a RFP process to conduct the Needs Assessment, and the County entered into an Agreement with DMJM for that purpose on July 11, 2006. The Maple Street Jail Population Needs Assessment is now complete, and has been distributed to the Jail Overcrowding Task Force chaired by Supervisors Church and Tissier.

DISCUSSION
The amendment would expand the study to include the male inmate population, Maguire Correctional Facility as well as the Women’s Correctional Center. Over the last few months, the average daily population of inmates in both the Maguire Correctional Facility and the Women’s Correctional Center has risen. For example, in March of 2006, an average of 932 inmates were housed at Maguire. One year later, that number has risen to an average of 1015, a full 9 % increase in just 12 months. And the rise in the number of women inmates is greater. In March of 2006, an average of 140 female inmates were housed at the Women’s jail. Today, that number has increased to a daily average of 178 women, a 27% increase. To accommodate this growth, from 15 to 25 female inmates are routinely now housed in a housing unit at the Maguire facility, which limits even further the jail beds available for the male inmate population in the Maguire Facility. These population increases have resulted in our jails operating at 144% to 164% of our State Board of Corrections rated capacity. Additionally, a number of proposals have been proffered by the Governor that will undoubtedly have an impact on our jail population. In addition to the services provided under the original agreement, this Amendment will allow for a detailed analysis of the male inmate population and provide baseline data that will be essential as the County makes decisions about how to meet the challenges we face with our corrections facilities. This Amendment will also provide an analysis of local criminal justice processes and how they may be impacting our jail population. This data was not a part of the original needs assessment and will expand our information base to include another important factor in our criminal justice system. Finally, this Amendment will merge the data for the male and female inmate populations to encapsulate our correctional needs for both genders. In summary, this Amendment will help further ensure that we will have as much of the critical data the County needs, to make the many important decisions regarding our jails. County Counsel has reviewed and approved this Amendment as to legal form.

FISCAL IMPACT
The total amount authorized by this amendment with DMJM H&N is $120,800, which will bring the contract total to $250,800. The additional funding will be spent as follows:
		Detention Needs Assessment	$59,150
		Analysis of Criminal Justice Process	$34,800
		Program Plan / Site Evaluation	$19,850
		Project Contingency	$ 7,000
		PROJECT TOTAL	$120,800
Funding for the study will be included within the FY 2007-08 Adopted Budget. cc D. Penny Bennett, Deputy County Counsel