COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

May 3, 2007

BOARD MEETING DATE:

May 15, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

2007 Bayside Cape and Slurry Seal in the Burlingame Hills and Emerald Lake Hills Areas
(County Project No. RK401 – F-36 [387])

Recommendation

Adopt a resolution adopting plans and specifications dated April 6, 2007, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project.

Vision Alignment

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

Our recommendation is consistent with the Shared Commitment to “ensure basic health and safety for all” and Goal Number 7 “maintain and enhance the public safety of all residents and visitors,” as it will improve the condition of the road surfaces for the benefit of the residents as well as the general public that use these roads.

Previous Board Action

1.

Adopted Resolution Number 067454 on July 12, 2005, which “streamlined” the bid process for non-controversial maintenance type road projects, by authorizing the Director of Public Works to develop plans and specifications and to call for bids for these types of projects.

2.

Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.

Key Facts

The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.

Discussion

The proposed project, totaling approximately 4.59 miles in length, consists of the repair of failed pavement areas, and the cape and slurry sealing of the roadways. The roads to be cape and slurry sealed are listed on Exhibit “A.”

The project qualifies for a Categorical Exemption pursuant to Section 15301.C of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.

On May 1, 2007, bids were accepted for this project and subsequently referred to this office for checking and recommendation. The bids have been checked and the bid of:

Graham Contractors, Inc., P.O. Box 26770, San Jose, CA 95159

at $259,503.00 was the lowest bid received. The Engineer's estimate was $290,000. A summary of the bids received is shown on Exhibit “A”.

The contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

A resolution has been approved as to form by County Counsel.

Fiscal Impact

The total estimated cost of this project including construction and contingencies is $285,000 which includes a ten percent (10%) contingency (approximately $25,500) as the work is bid on a unit price basis (i.e., per square yard for cape or slurry seal placed, per square yard of pavement repair areas, etc.). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the actual limits of the construction project or to pay for added work resulting from unforeseen conditions not anticipated in the construction contract documents.

Exhibit “A” illustrates the proposed financing for this project.

Reimbursement for the cost of doing work for the City of Burlingame will be covered by an agreement executed by the Director as authorized by your Board.

Sufficient Road funds have been budgeted to finance the project.

There is no impact to the General Fund.