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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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HUMAN SERVICES AGENCY
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DATE:
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May 4, 2007
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BOARD MEETING DATE:
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June 5, 2007
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Beverly Beasley Johnson, J. D., Director, Human Services Agency
Stephen Kaplan, Director, Northern Region, Substance Abuse and Shelter Services
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SUBJECT:
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Agreement with El Concilio of San Mateo County (El Concilio) for Core Services
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RECOMMENDATION:
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Adopt a Resolution:
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A.
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Waiving the Request for Proposal (RFP) Process;
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B.
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Authorizing the execution of an Agreement with El Concilio of San Mateo County to provide Core Services for the term of July 1, 2007 to June 30, 2010, in the amount of $130,416,$130,416 is Net County Cost for Fiscal Year 2007-08; and
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C.
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Authorizing the Director of the Human Services Agency to execute subsequent amendments and minor modifications not to exceed $25,000, and to make minor changes in the types of services and activities provided under the Agreement.
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VISION ALIGNMENT:
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Commitment: Leaders work together across boundaries to preserve and enhance the quality of life.
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Goal 23: Leaders throughout the County provide the impetus for broader regional solutions in land use, housing, childcare, education, health and transportation.
This Agreement contributes to this commitment and goal by providing San Mateo County residents with information, general assistance, case management, emergency material assistance and employment related activities through the seven Core Services Agencies.
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PERFORMANCE MEASURE(S):
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Measure
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FY 2006- 07
*Actual
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FY 2007- 10
Projected
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Rental Assistance: Percentage of Households stably housed 6 months after rental assistance
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75%
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75% per year
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Emergency Services: Number of Households provided emergency services
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1,500
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1,500 per year
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* Based on 2nd and 3rd quarter actual Numbers.
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BACKGROUND:
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Previously, the Family Support Center of the Mid Peninsula provided Core Services to the residents of East Palo Alto/East Menlo Park. As of September 30, 2004, Family Support of the Mid Peninsula ceased their operations, leaving the community without an agency to provide immediate Core Services. Due to the need to move quickly to ensure continuation of emergency services to the community, the County of San Mateo Human Services Agency contracted with El Concilio Agency, for the delivery of emergency Core Services.
El Concilio Agency has provided such services since October 1, 2004.
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DISCUSSION:
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El Concilio is one of the seven (7) Core Service Agencies, which provides services to the residents of San Mateo County with information and referral, emergency assistance, case management and other Core Services. These Core Services provide access to the County’s Human Services delivery system and serve as part of the network to prevent homelessness. The Core Service Agencies including El Concilio, have met their performance measures in the past years with the Department of Housing and Human Services Agency.
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The request to waive the Request For Proposal (RFP) process is due to the need of service for this area, and that El Concilio is the only provider that responded to that need. Therefore, it is in the County’s best interest to continue with this Contractor so that there is no interruption of services to the community.
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The Contractor has assured compliance with the County’s Contractor Employee Jury Services Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, equal benefits. This Agreement has been reviewed and approved as to form by the County Counsel’s office and Risk Management has approved the Contractor’s Insurance coverage.
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FISCAL IMPACT:
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The term of this Agreement is July 1, 2007 through June 30, 2010. The total obligation for FY 2007-08 is $130,416. The $130,416 is 100% Net County Cost and has been included in the Recommended Budget for FY 2007-08 and FY 2008-09. Payments for the following years will be based on availability of funds and service need and will be in the form of an Amendment(s) to the Agreement.
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