RESOLUTION NO. _____________

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION (1) WAIVING THE REQUEST FOR PROPOSAL PROCESS; (2) AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH IRON MOUNTAIN, INC. FOR OFF-SITE DATA PROTECTION AND STORAGE SERVICES FOR THE TERM OF JULY 1, 2007 THROUGH JUNE 30, 2012, IN AN AMOUNT NOT TO EXCEED $250,000; AND (3) AUTHORIZING THE ASSESSOR-COUNTY CLERK-RECORDER OR HIS DESIGNEE TO EXECUTE CONTRACT AMENDMENTS WHICH MODIFY THE COUNTY'S MAXIMUM FISCAL OBLIGATION BY NO MORE THAN $25,000 (IN AGGREGATE), AND/OR MODIFY THE CONTRACT TERM AND/OR SERVICES SO LONG AS THE MODIFIED TERM OR SERVICES IS/ARE WITHIN THE CURRENT OR REVISED FISCAL PROVISIONS.

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RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that

 

WHEREAS, there has been presented to the Board of Supervisors for its consideration and approval the form of an agreement whereby Iron Mountain, Inc. will provide off-site data protection and storage services for the Assessor-County Clerk-Recorder, to preserve the historical archive of property transaction records, for the term of July 1, 2007 through June 30, 2012, in an amount not to exceed $250,000; and

 

WHEREAS, there has been presented to the Board of Supervisors for its consideration and approval a request for waiver of the Request for Proposal process for said services, because said agreement will reasonably mitigate the costs and risks of relocating the record archive; and

 

WHEREAS, the Board has determined that the best interests of the County would be served without the necessity of the Request for Proposal process; and

 

WHEREAS, the Board has examined and approved the agreement as to both form and content and desires to enter into the same;

 

NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that (1) the Request for Proposal process is waived; (2) the President of the Board of Supervisors is hereby authorized and directed to execute the agreement for and on behalf of the County of San Mateo, and the Clerk of the Board shall attest the signature thereto; and (3) the Assessor-County Clerk-Recorder or his designee is hereby authorized to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

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