COUNTY OF SAN MATEO

Inter-Departmental Correspondence

AREA OFFICE OF EMERGENCY SERVICES

DATE:

July 16, 2007

BOARD MEETING DATE:

July 24, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Sheriff Greg Munks, Office of Emergency Services Area Coordinator

SUBJECT:

Amendment Two to the Agreement with the City and County of San Francisco for Distribution of the Fiscal Year 2005 Urban Area Security Initiative Regional Funds to the County of San Mateo.

RECOMMENDATION:

Adopt a Resolution authorizing the:

1.

President of the Board of Supervisors to execute Amendment Two to the Agreement with the City and County of San Francisco for the allocation of Fiscal Year 2005 Urban Area Security Initiative (FY05 UASI) grant program funding to the County of San Mateo, increasing the distribution amount by $50,000, from $1,152,200 to $1,202,200, and extending the termination date one year from December 31, 2006 to December 31, 2007; and

2.

Sheriff to execute contract amendments which modify the maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

This grant enhances the ability to prevent, deter, respond to and recover from threats and incidents of terrorism as well as natural disasters.

Performance Measure(s):

Measure

FY 2006-07
Actual

FY 2007-08
Projected

Number of incidents responded to by OES staff

80

82

Percent of Regional Area response planning commenced and in progress

10%

45%

BACKGROUND:

In 2004, the City and County of San Francisco Office of Emergency Services disbursed $1,500,000 to the County of San Mateo, as part of the FY04 UASI grant. Also initiated under the grant, the Golden Gate UASI Task Force (GGUTF) was formed for the purpose of regional planning, training, and conducting preparedness exercises between the Marin, San Francisco and San Mateo operational areas, in regards to terrorism and natural disaster. GGUTF is also a participant in the development of a new Bay Area Regional Emergency Coordination Plan (RECP), which includes 10 Bay Area counties, State OES Region II, and cities of Oakland, San Jose, and San Francisco. RECP’s mission is to integrate the response between participating counties and improve utilization and distribution of resources.

On April 4, 2006, your Board adopted Resolution No. 067912, entering into an Agreement with the City and County of San Francisco for distribution of $750,000 in FY05 UASI funds to the County of San Mateo. The Agreement provides authority and funding in which four (4) San Mateo Operational Area staff were hired to work side by side with San Francisco’s Office of Emergency Services and Homeland Security. The positions filled were: 1) a Sheriff’s Lieutenant, who serves as team lead; 2) an OES District Coordinator; 3) a Public Health Physician, under the supervision of Dr. Scott Morrow; and 4) a Fire Battalion Chief. The assigned County personnel will maintain their position with their San Mateo County agency while assigned to the GGUTF.

On August 1, 2006, your Board approved Amendment One (Resolution No. 68196) to the Agreement which increased the distribution amount to the County by $402,200, from $750,000 to $1,152,200. The additional funding was used towards training costs, including instructors, equipment, backfill, and overtime costs associated with two (2) programs.

DISCUSSION:

The proposed Amendment will provide funding to contract with an additional planner to work on regional homeland security and disaster planning activities.

County Counsel has reviewed and approved the resolution and Amendment Two as to legal form.

FISCAL IMPACT:

Amendment Two increases the maximum distribution amount to the County by $50,000, from $1,152,200 to $1,202,200, and extends the termination date by one year from December 31, 2006 to December 31, 2007. There is no specific cost incurred with the approval of Amendment Two.

The County has no obligation to use County funds to pay for these programs, and the County’s agreement to contract with the additional planner is contingent on City’s agreement to provide funding. There will be no impact on the County, OES, or Sheriff’s Office net General Fund cost.