COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

August 24, 2007

BOARD MEETING DATE:

September 11, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Approval of the South Bayside Waste Management Authority’s Collection and Operations Request For Proposals and Agreements – Executive Summary

Recommendation

Adopt a resolution:

1.

Approving the solid waste, recyclable materials, and organic materials collection programs outlined in the South Bayside Waste Management Authority (SBWMA) August 2, 2007 draft Request for Proposals (RFP) for Collection Services;

2.

Approving the contract terms detailed in the SBWMA’s August 2, 2007 draft Uniform Franchise Agreement for Solid Waste, Recyclable Materials, and Organic Materials Collection Services;

3.

Approving the scope of services in the SBWMA’s August 2, 2007 draft RFP for the Operation of the Shoreway Recycling and Disposal Center (SRDC); and

4.

Approving the contract terms in the SBWMA’s August 2, 2007 draft Agreement for the Operation of the Shoreway Recycling and Disposal Center (SRDC).

Vision Alignment

Commitment: Responsive, effective and collaborative government.

Goal 22: County and local governments effectively communicate, collaborate and develop strategic approaches to issues affecting the entire County.

The proposed RFPs and associate agreements are the result of a collaborative effort between all member agencies in the South Bayside Waste Management Authority. The adoption of a uniform franchise agreement by each agency that franchises garbage collection in the SBWMA service area provides the most cost effective service to the rate payers while maximizing the amount of material that is diverted from landfills through recycling and other programs.

Background

Previous Board Action

1.

Approved the criteria for providing garbage service pursuant to uniform garbage franchises that are proposed to be negotiated between member agencies of the South Bayside Waste Management Authority (SBWMA) and private collector(s) beginning in January 2011; and

2.

Directed the Director of Public Works to contact and advise known homeowner associations or advisory agencies in the unincorporated areas within the SBWMA service area that currently do not receive franchise garbage collection services of the criteria that will be used to define the garbage collection services that will be provided in their area, and to explain the difference between franchised and non-franchised garbage collection.

Discussion

All SBWMA Member Agencies voted affirmatively to participate in the RFP process. Several of the Member Agencies agreed to participate in the RFP process contingent on special service needs.

Following the SBWMA Member Agency approvals, SBWMA staff has prepared numerous drafts of the RFP documents. The draft documents have evolved over the past several months based on substantial input from a technical review committee of consultants, potential providers, SBWMA Board members, Member Agency staff, and outside legal counsel for SBWMA. SBWMA staff also toured some of the largest material recovery facilities (MRF) in California and nationally to gather further information. The net effect of this input is that SBWMA staff has made some modifications to reduce the complexity of the RFPs (both collection and operations) while maintaining the same set of proposed programs and services previously approved.

On June 28, 2007 the SBWMA Board approved the draft Collection RFP and Agreement, and the draft SRDC Operations RFP and Agreement. The next step in the RFP process is for Member Agencies to reaffirm their approval of the programmatic details and contract terms, including approval of the changes recommended by SBWMA staff as explained in the main report. Ultimately each Member Agency could make a separate selection of providers, negotiate any parts of the template agreement, and sign separate agreement. However, the County unincorporated areas are much smaller than the adjacent cities and we intend to recommend the same service provider as the neighboring cities to facilitate operations. The County will still have the option to negotiate any part of the template agreement for the range of services that will ultimately be provided.

This item has been reviewed by the Environmental Quality Committee, and the Committee concurs with the recommendation.

A resolution has been approved as to form by County Counsel.

Fiscal Impact

Solid waste and recyclables collection services and the operation of the Shoreway Recycling and Disposal Center are funded through the rates paid by customers. No change in the franchise fee is recommended as part of the RFP process. There is no impact to the General Fund.