COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

August 21, 2007

BOARD MEETING DATE:

September 11, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Reconstruction of Third Avenue – North Fair Oaks Area
(Project No. RH100, F-36 [240])

Recommendation

Adopt a resolution awarding and authorizing execution of a contract for the Reconstruction of Third Avenue to Half Moon Bay Grading and Paving in the amount of $423,500.

Vision Alignment

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

The reconstruction of this street will improve the condition of the road for the benefit of the public.

Background

Previous Board Action

1.

Adopted Resolution No. 068856 on July 10, 2007, which adopted plans and specifications, determined prevailing wage scales and called for sealed proposals for the above-mentioned project.

2.

Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.

History

Bids were accepted for this project on Tuesday, July 31, 2007, and subsequently referred to this office for checking and recommendation.

Discussion

The bids have been checked and the bid of:

Half Moon Bay Grading and Paving

1780 Higgins Canyon Road

Half Moon Bay, CA 94019

at $384,990.00 was the lowest bid received.

The Engineer’s estimate was $395,000.00. A summary of the bids received is provided in Exhibit “A”, attached hereto:

We have reviewed the Contract documents and have determined that the Equal Employment Opportunity program submitted by Half Moon Bay Paving and Grading Inc. is in accordance with the current Equal Employment Opportunity Program Guidelines. We have also determined that the Contractor complies with the equal benefits and jury duty pay provisions of the County Ordinance Code.

A resolution has been approved as to form by County Counsel.

Fiscal Impact

The total estimated cost for construction is $423,500.00, which includes a ten percent (10%) contingency (approximately $38,500) as the work is bid on a unit price basis (i.e., tons of asphalt concrete placed, cubic yards of concrete installed). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the unit weight and actual limits of the construction project, or to pay for added work resulting from unforeseen conditions not anticipated in the construction contract documents

The project is proposed to be financed as provided in Exhibit “B”.

Reimbursement for the cost of doing work for the Fair Oaks Sewer Maintenance District and the California Water Service Company will be covered by separate agreements executed by the Director as authorized by your Board.

Funds have been appropriated in the Road Fund to finance this project.

There is no impact to the General Fund.

Attachments:

Exhibit “A”

Exhibit “B”