COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

August 31, 2007

BOARD MEETING DATE:

September 11, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Resurfacing of Various Streets in the Moss Beach and Montara Areas - (Project No. RL101, F-36 [390])

 

Recommendation

Adopt a resolution adopting plans and specifications dated August 8, 2007, determining prevailing wage scales, determining the low bidder and authorizing execution of a contract for the above referenced project to the G. Bortolotto & Co., Inc. in the amount of $475,000.

 

Vision Alignment

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

 

The resurfacing of portions of Main Street, Second Street, Seventh Street, and Eighth Street in the Montara Area and Cypress Avenue, Vermont Avenue, Virginia Avenue, California Avenue, and Juliana Avenue in the Moss Beach Area will improve the condition of the road surfaces for the benefit of the general public.

 

Background

Previous Board Action

1.

Authorized the Director of Public Works to develop plans and specifications and to call for bids for non-controversial maintenance type road projects.

 

2.

Authorized the Director of Public Works to execute agreements with utility agencies for utility type work costing less than $50,000 proposed to be done in conjunction with road projects.

 

History

The proposed project was identified as one of the non-controversial road maintenance projects that could be advertised for bids by the Director of Public Works.

 

The proposed project will resurface approximately 1.03 miles of roads as shown on Exhibits “A” and “B”, including associated work. The Montara Water and Sanitary District has requested that its facilities in the project area be adjusted to grade in conjunction with our work.

 
 

The project qualifies for a Categorical Exemption pursuant to Section 15301 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), and a Notice of Exemption has been filed with the County Clerk Recorder as provided by County guidelines.

 

On August 28, 2007, bids were accepted for this project and subsequently referred to this office for checking and recommendation.

 

Discussion

The bids have been checked and the bid of:

 

G. Bortolotto & Co., Inc.

582 Bragato Road

San Carlos, CA 94070

 

at $432,001.80 was the lowest bid received.

 

The Engineer's estimate was $534,700. A summary of the bids received is attached as Exhibit “C”:

 

The Contract includes all required contract provisions, and the Contractor has documented compliance with all relevant provisions, including the equal benefits and jury duty pay provisions of the County ordinance code.

 

A resolution has been approved as to form by County Counsel.

 

Fiscal Impact

The total estimated cost of this project is $475,000, which includes a ten percent (10%) contingency (approximately $43,000) as the work is bid on a unit price basis (i.e., tons of asphalt concrete placed, square yard of pavement repair, etc.). The contingency is used to pay the contractor for any additional material placed for the various bid items as the actual quantity used depends on the unit weight and actual limits of the project, or to pay for added work resulting from unforeseen conditions not anticipated in the construction contract documents. The project is proposed to be financed as follows:

 
 

Roadway Improvement Fund (Mitigation Fees)

$464,029

 
 

Montara Water and Sanitary District

$ 10,971

 
 

Total Estimated Cost

$475,000

 
 

Reimbursement for the cost of doing work for the Montara Water and Sanitary District will be covered by agreements executed by the Director as authorized by your Board.

 

Sufficient funds have been appropriated in the Roadway Improvement Fund to finance the project.

 

There is no impact to the General Fund.

 

Attachments:

Exhibit “A”

 

Exhibit “B”

 

Exhibit “C”