COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Parks

 

DATE:

October 10, 2007

BOARD MEETING DATE:

October 30, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

David G. Holland, Director, Department of Parks

SUBJECT:

Agreement with the San Mateo County Historical Association

 

RECOMMENDATION:

Adopt a resolution waiving the Request for Proposal Process and authorizing the execution of an agreement for $150,000 between the County of San Mateo and the San Mateo County Historical Association for operation and maintenance of the County History Museum and two County historical sites in fiscal year 2007/08.

 

VISION ALIGNMENT:

Commitment: Preserve and provide people access to our natural environment.

Goal(s): Residents have nearby access to green space, such as parks and recreational opportunities.

The Agreement with the San Mateo County Historical Association contributes to this commitment and goal by providing enhanced recreational and educational opportunities for the public.

 

Performance Measure(s):

Measure

FY 2006 / 07
Actual

FY 2007 / 08
Projected

Number of sites and programs operated and maintained

4

4

BACKGROUND:

For many years the County has contracted with the Historical Association for operation of the History Museum and two historical sites, Sanchez Adobe and Woodside Store. This contract provides that the Association shall:

 

Maintain and operate a museum of the history of the County of San Mateo and keep it open to the public six days a week for a minimum of 36 hours.

Provide information to the public concerning the history, growth, and development of the County.

Provide interpretive programs at the Sanchez Adobe and Woodside Store Historical Sites and ensure that the Woodside Store is open to the public at least 20 hours a week and the Sanchez Adobe is open to the public at least 26 hours a week.

Provide appropriate professional curatorial assistance at all three museums as staff resources allow.

 

DISCUSSION:

The Historical Association is requesting that the contract funding for fiscal year 2007/08 remain the same as the prior year. In the prior two years, $30,000 was added to the budget to support activities associated with the County’s Sesquicentennial Celebration for a total budget of $150,000. However, the Historical Association has also increased the hours of operation of the Museum from five to six days per week and increased the hours of operation at the Woodside Store from 18 hours to 20 hours a week and at the Sanchez Adobe from 24 hours to 26 hours per week. In addition, the Historical Association has increased the interpretive displays at the Museum by double over the previous year.

An electronic copy of this Agreement is available for review online and a hard copy is available for review in the Clerk of the Board’s office.

 

FISCAL IMPACT:

The total amount of the contract is $150,000 and has been budgeted in the Department of Parks FY 2007/08 budget.