COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Health Department

 

DATE:

December 10, 2007

BOARD MEETING DATE:

December 18, 2007

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

   

FROM:

Charlene A. Silva, Director of Health

 

Gale Bataille, Director, Behavioral Health & Recovery Services

   

SUBJECT:

Agreement with Asian American Recovery Services for Community-based Alcohol and Other Drug Prevention services

 

RECOMMENDATION:

Adopt a Resolution:

1) Authorizing the President of the Board to execute a Flat Rate Agreement with Asian American Recovery Services, Inc. (AARS) for Community-based Alcohol and Other Drug Prevention services for the term January 1, 2008 through June 30, 2009 for a maximum obligation of $225,000; and

 

2) Authorizing the Director of Health or the Director's designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

 

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 8: Help vulnerable people—the aged, disabled, mentally ill, at risk youth and others—achieve a better quality of life.

 

The Agreement contributes to this commitment and goal by providing collaborative efforts, through a community-based partnership for the prevention of alcohol and other drug-related problems, which in turn contributes to the health and safety of the communities of Daly City and Pacifica.

Performance Measure:

  

Measure

FY 2006-07

Actual

FY 2007-08 Projected

Percentage of youth who demonstrate improvement in developmental assessment

N/A*

80%

* New service for FY 2007-08

BACKGROUND:

  

In November 2006 your Board approved the Alcohol and Other Drug Strategic Plan, Strategic Directions 2010. To implement the prevention strategies and services outlined in this strategic plan and the Roadmap for Alcohol, Tobacco and Other Drug Prevention, a Request For Proposals (RFP) process was initiated in April 2007. The RFP called for either prevention planning or implementation proposals focusing on specific geographic areas of the County to implement and sustain effective alcohol and other drug prevention efforts. A total of fourteen proposals were received. The review committee recommended three planning proposals and one implementation proposal submitted by Asian American Recovery Services, Inc.

 

DISCUSSION:

Based on the recommendations of the RFP review committee, AARS was selected to lead a community-based partnership in an implementation effort in Daly City and Pacifica. This partnership will promote and improve connections between individuals, peers, families and communities; reduce access to and availability of alcohol and other drugs to youth; and build on community assets in order to deliver a full range of prevention based activities. Agreements with three providers to lead community-based partnership planning efforts in East Palo Alto, Half Moon Bay and La Honda/Pescadero will be presented separately to the County Manager’s Office.

 

The Agreement has been reviewed and approved by County Counsel and Risk Management. The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.

 

FISCAL IMPACT:

The term of the Agreement is January 1, 2008 through June 30, 2009, for a maximum obligation of $225,000. Funding is provided by the Board of Supervisors to implement the 2010 Strategic Plan. These funds are included in the AOD FY 2007-08 Adopted Budget and the AOD FY 2008-09 Recommended Budget. The Net County Cost is $55,000 in FY 2007-08 and $170,000 in FY 2008-09.

Request for Proposal Matrix

1.

General Description of RFP

Community-based partnerships which will plan, implement and sustain effective alcohol and other drug prevention efforts in the communities throughout San Mateo County. These partnerships are defined as cooperative agreements between key community stakeholders who have a strong commitment to the design, support and implementation of a full range of AOD and related problem prevention strategies in their community.

2.

List key evaluation criteria

• History and Structure of Agency/Organizational capacity

• Experience

• Philosophy/Service Model

• Staffing Patterns and Operations/Cultural Competency/Facilities

• Quality Improvement/Program Evaluation

• Implementation Plan/Timeline

• Budget

• References

3.

Where advertised

Current San Mateo County Prevention and Treatment Provider List; ATOD Task Force Participants; Community Partnerships and Collaboratives; School Districts; Cities; posted on AOD website

4.

In addition to any advertisement, list others to whom RFP was sent

Any interested parties who received our notification and requested the RFP and/or parties who became aware of the RFP through word of mouth or AOD website

5.

Total number sent to prospective proposers

39

6.

Number of proposals received

14

7.

Who evaluated the proposals

    1. Santa Clara County AOD

    2. SMC Health Policy and Planning

    3. SMC Human Services – Domestic Violence

    4. AOD Steering Committee

    5. SMC Mental Health

    6. Santa Cruz County AOD Prevention

    7. SMC Human Services – Shelter Services

    8. Big Brothers/Big Sisters of the North Bay

    9. SMC-Human Services

    10. Consultant/Former AOD Administrator

    11. Santa Barbara County

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

* recommended for implementation

** recommended for planning

1. Asian American Recovery Services, Inc.- Daly City & Pacifica *

2. Daly City Peninsula Partnership – Daly City

3. El Centro de Libertad – Coastside**

4. El Centro de Libertad – Redwood City

5. Friends for Youth – Redwood City

6. Friends for Youth – East Palo Alto & East Menlo Park

7. Hope Preservation, Inc. – East San Mateo

8. Jefferson Elementary School District – Daly City

9. Jewish Family and Children’s Services – Daly City and Shelter Network

10.La Honda-Pescadero Unified School District – South Coast**

11. Millbrae Elementary School District – Millbrae

12. One EPA – East Palo Alto**

13. Park-Gilman Treatment Services – Burlingame

14. Youth and Family Enrichment Services – Redwood City