|
|
|
|
|
|
|
COUNTY OF SAN MATEO
Inter-Departmental Correspondence
|
HUMAN RESOURCES DEPARTMENT
|
|
|
DATE:
|
November 19, 2007
|
BOARD MEETING DATE:
|
December 18, 2007
|
SPECIAL NOTICE/HEARING:
|
None
|
VOTE REQUIRED:
|
Majority
|
|
|
TO:
|
Honorable Board of Supervisors
|
FROM:
|
Donna Vaillancourt, Human Resources Director
Janine Keller, Risk Manager
|
|
|
|
SUBJECT:
|
Contract with Workforce Medical Group
|
|
|
RECOMMENDATION:
|
Adopt a resolution authorizing the President of the Board to:
1) Execute an Agreement with Workforce Medical Group to provide pre-placement and occupational health monitoring physical examinations and services to comply with Federal and State mandates for the term January 1, 2008 through December 31, 2010, not to exceed $827,736.
2) Authorizing the Director of Human Resources or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
|
VISION ALIGNMENT:
|
Commitment: Responsive, effective and collaborative government.
|
Goal 20: Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.
|
|
|
Performance Measure(s):
|
Measure
|
FY 2005-06
Actual
|
FY 2006-07
Actual
|
FY 2007-08
Projected
|
Number of employees referred to Workforce Medical Group
|
2,649
|
2,637
|
2,650
|
Number of Workers Comp claims
|
640
|
718
|
720
|
Number of Workers Comp claims resulting in lost time
|
96
|
71
|
75
|
|
|
BACKGROUND/DISCUSSION:
|
Federal and State Standards mandate that the County provide certain occupational and health monitoring of employees including respiratory protection, hearing conservation, hazardous materials and DMV physicals. Pre-placement physical examinations of applicants in selected classifications are conducted to determine the applicant’s ability to perform the essential functions of the job and whether accommodation is necessary and/or feasible. Additionally, employees may receive inoculations against communicable diseases such as Hepatitis A and B that they may be exposed to on the job.
|
|
|
The County currently contracts with Workforce Medical Group to administer the County’s pre-placement and occupational health monitoring program. In addition, Workforce Medical Group serves as the primary triage source for new and ongoing workers’ compensation injuries. Workforce Medical Group was selected through a competitive RFP process.
|
|
|
|
Workforce Medical Group continues to offer responsive and cost effective occupational medical services. Feedback from employees indicates a high level of satisfaction with the convenient location, quality of services and courtesy of staff at the clinic. Additionally, the primary physicians at the clinic are fully certified in Occupational Health.
|
|
|
The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. This memo, resolution and agreement have been reviewed and approved by County Counsel
|
|
|
FISCAL IMPACT:
|
The amount of the three-year agreement with Workforce Medical Group under this Agreement shall not exceed $827,736. Contractor will be paid an amount not to exceed $260,000 for the first year, $276,000 for the second year and $292,136 for the third year of the contract. The cost of the services will continue to be paid out of the Workers’ Compensation Trust Fund. There is no impact to the Net County Cost.
|