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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Housing
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DATE:
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Nov. 30, 2007
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BOARD MEETING DATE:
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Dec. 18, 2007
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors, (Sitting as the Board of Commissioners of the Housing Authority)
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FROM:
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Duane Bay, Director, Department of Housing
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SUBJECT:
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Procurement Policy for the Housing Authority
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RECOMMENDATION:
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Adopt a Resolution approving revision of the Procurement Policy for the Housing Authority.
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VISION ALIGNMENT:
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Commitment: Offering a full range of housing choices.
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Goal(s): #9. Housing exists for people of all income levels and for all generations of families.
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BACKGROUND:
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Public Housing Authorities are required to establish and follow a written procurement policy that is consistent with 24 CFR 85.36. The current procurement policy for the Housing Authority was Board-approved on April 20, 2004 and requires revision due to changes within HUD procurement regulations.
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DISCUSSION:
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In March 2007, HUD published an update to its Public Housing Procurement Handbook (7460.8, Rev. 2). This update made a few items within the Housing Authority’s current policy obsolete and requires the agency to modify its policy accordingly. These modifications include:
• Establish a micro-purchase limit of $2,000 in accordance with HUD guidelines. Micro-purchases are defined as purchases for which one reasonable quote will be deemed sufficient.
• Include language for solicitations to businesses owned in substantial part by residents (resident-owned businesses).
• Include language regarding the signing authority of the Department of Housing Director.
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County Counsel has reviewed and approved the Resolution as to form.
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FISCAL IMPACT:
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There is no Net County Cost associated with this action.
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