20080108_HRD_M_Salary Ordinance

COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Resources Department

DATE:

December 20, 2007

BOARD MEETING DATE:

January 8, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Donna Vaillancourt, Human Resources Director

SUBJECT:

Recommended Revision to the Salary Ordinance

Recommendation

Adopt an ordinance amending the salary ordinance and accept the report on the total number of positions in the County.

Vision Alignment

Commitment:

Responsive, effective and collaborative government.

Goal 20:

Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.

The addition of six, deletion of four positions, and converting of two part-time positions to one full-time position will assist departments in meeting their individual performance expectations by assuring that they have staff with the skills necessary to perform the work. The conversion of the unclassified position implements the will of the voters as reflected in their passage of Measure D.

Background

Each year following budget deliberations your Board adopts the annual salary ordinance. The ordinance enacts the decisions made during budget hearings concerning the number of positions in the County service. Throughout the year, because of changes in the operating needs of departments, salary ordinance amendments are recommended that make changes to department staffing configurations.

Discussion

The salary ordinance changes herein represent:

• adding six positions,

• deleting four positions,

• converting two part-time positions into one full time position, and

• converting one unclassified position to classified status as required by Measure D.

These actions were approved for study by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office.

The specific actions are discussed in detail below.

ORGANIZATION 39000 PARKS DEPARTMENT

Action:

Delete: One position of L042, Gardner

Biweekly Salary: $1,894.40 - $2,368.00

Approximate Monthly Salary: $4,105.00 - $5,131.00

Explanation:

This is the deletion of one Gardener position. This position is being transferred to the Coyote Point Marina. This action represents a monthly salary and benefits savings of $5,134. This action represents a decrease of one in the total number of authorized positions.

ORGANIZATION 39800 COYOTE POINT MARINA

Action:

Add: One position of L042, Gardner

Biweekly Salary: $1,894.40 - $2,368.00

Approximate Monthly Salary: $4,105.00 - $5,131.00

Explanation:

This is the addition of one Gardener position. This position is being transferred from Area IV of Parks Maintenance. This action represents a monthly salary and benefits cost of $5,134. This action represents an increase of one in the total number of authorized positions.

ORGANIZATION 45000 PUBLIC WORKS DEPARTMENT

Action:

Add: One position of D184S, Management Analyst Series

Biweekly Salary: $2,719.20 - $3,399.20

Approximate Monthly Salary: $5,892.00 - $7,365.00

Explanation:

This is the addition of one Management Analyst III position. This position will manage the development of a five-year capital improvement plan (CIP) and the County’s program to ensure access to facilities and programs for individuals covered under the Americans with Disabilities Act (ADA). This action represents a monthly salary and benefits cost of $7,674. This change represents an increase of one in the total number of authorized positions.

ORGANIZATION 55000 HEALTH ADMINISTRATION

Action A:

Add: One position of E349, Lead Fiscal Office Assistant

Biweekly Salary: $1,565.60 – $1,956.80

Approximate Monthly Salary: $3,392.00 – $4,240.00

Explanation:

This is the addition of one Lead Fiscal Office Assistant position. This position is being transferred from Public Health. This action represents a monthly salary and benefits cost of $4,397. This action represents an increase of one in the total number of authorized positions.

Action C:

Add: One position of D221, Director of Finance

Biweekly Salary: $4,018.40 – $5,023.20

Approximate Monthly Salary: $8,707.00 – $10,885.00

Explanation:

This is the addition of one Director of Finance position. This position is the result of a recent reorganization within the Health Department, which resulted in the deletion of one Health Services Director of Finance in an effort to separate finance and administration operations within the department. This action represents a monthly salary and benefits cost of $11,342. This action represents an increase of one in the total number of authorized positions.

Action D:

Add: One position of D223, Director of Administration

Biweekly Salary: $4,018.40 – $5,023.20

Approximate Monthly Salary: $8,707.00 – $10,885.00

Explanation:

This is the addition of one Director of Administration position. This position is the result of a recent reorganization within the Health Department, which resulted in the deletion of one Health Services Director of Finance in an effort to separate finance and administration operations within the department. This action represents a monthly salary and benefits cost of $11,342. This action represents an increase of one in the total number of authorized positions.

Action E:

Delete: One position of D059, Health Services Finance Director

Biweekly Salary: $4,430.40 – $5,537.60

Approximate Monthly Salary: $9,600.00 – $11,999.00

Explanation:

This is the deletion of one Health Services Finance Director position. This position is the result of a recent reorganization within the Health Department, which resulted in the addition of one Director of Administration and one Director of Finance. This action represents a monthly salary and benefits savings of $12,503. This action decreases the total number of authorized positions by one.

ORGANIZATION 62000 PUBLIC HEALTH

Action A:

Delete: One position of E349, Lead Fiscal Office Assistant

Biweekly Salary: $1,565.60 – $1,956.80

Approximate Monthly Salary: $3,392.00 – $4,240.00

Explanation:

This is the deletion of one Lead Fiscal Office Assistant position. This deletion results from the contracting out of animal licensing services beginning in January 2008. This position will be transferred to Health Administration. This action represents a monthly salary and benefits savings of $4,397. This action decreases the total number of authorized positions by one.

Action B:

Delete: One position of E346S, Fiscal Office Assistant Series

Biweekly Salary: $1,436.00 – $1,795.20

Approximate Monthly Salary: $3,112.00 – $3,890.00

Explanation:

This is the deletion of one Fiscal Office Assistant II position. This deletion results from the contracting out of animal licensing services beginning in January 2008. This position will be transferred to Family Health Services. This action represents a monthly salary and benefits savings of $4,034. This action decreases the total number of authorized positions by one.

ORGANIZATION 62400 FAMILY HEALTH SERVICES

Action:

Add: One position of E346S, Fiscal Office Assistant Series

Biweekly Salary: $1,436.00 – $1,795.20

Approximate Monthly Salary: $3,112.00 – $3,890.00

Explanation:

This is the addition of one Fiscal Office Assistant II position. This position is being transferred from Public Health. This action represents a monthly salary and benefits cost of $4,034. This action increases the total number of authorized positions by one.

ORGANIZATION 66000 SAN MATEO MEDICAL CENTER

Action A:

Convert: One position of B045S, Psychologist - Unclassified

Biweekly Salary: $2,686.40 - $3,358.40

Approximate Monthly Salary: $5,821.00 - $7,277.00

To: Classified Status

Explanation:

This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified positions continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

Action B

Combine: Two part time positions of F009S, Patient Care Series

Biweekly Salary: $3,235.20 – $3,824.80

Approximate Monthly Salary: $7,010.00 – $8,288.00

To: One full time position of F009S, Patient Care Series

Biweekly Salary: $3,235.20 – $3,824.80

Approximate Monthly Salary: $7,010.00 – $8,288.00

Explanation:

This is the combining of two vacant part time Staff Nurse positions to one full time Staff Nurse position. The change is anticipated to save costs, decrease the use of traveler registry and help retain experienced psychiatric nurses who are familiar with the hospital’s population. This action represents no change in monthly salary and benefits cost. This action decreases the total number of authorized positions by one.

Fiscal Impact

The add and delete actions represent a monthly salary and benefits cost of $17,855 or an annual cost of $214,260.



COUNTY OF SAN MATEO Inter-Departmental Correspondence
Human Resources Department
DATE:			December 20, 2007
BOARD MEETING DATE:			January 8, 2008
SPECIAL NOTICE/HEARING:			None
VOTE REQUIRED:			Majority

TO:	Honorable Board of Supervisors
FROM:	Donna Vaillancourt, Human Resources Director
SUBJECT:	Recommended Revision to the Salary Ordinance
Recommendation
Adopt an ordinance amending the salary ordinance and accept the report on the total number of positions in the County.
Vision Alignment
Commitment:	Responsive, effective and collaborative government.
Goal 20:	Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.
The addition of six, deletion of four positions, and converting of two part-time positions to one full-time position will assist departments in meeting their individual performance expectations by assuring that they have staff with the skills necessary to perform the work. The conversion of the unclassified position implements the will of the voters as reflected in their passage of Measure D.
Background
Each year following budget deliberations your Board adopts the annual salary ordinance. The ordinance enacts the decisions made during budget hearings concerning the number of positions in the County service. Throughout the year, because of changes in the operating needs of departments, salary ordinance amendments are recommended that make changes to department staffing configurations.
Discussion
The salary ordinance changes herein represent: • adding six positions, • deleting four positions, • converting two part-time positions into one full time position, and • converting one unclassified position to classified status as required by Measure D. These actions were approved for study by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office. The specific actions are discussed in detail below.


ORGANIZATION 39000 PARKS DEPARTMENT

Action:		Delete: One position of L042, Gardner Biweekly Salary: $1,894.40 - $2,368.00 Approximate Monthly Salary: $4,105.00 - $5,131.00
Explanation:		This is the deletion of one Gardener position. This position is being transferred to the Coyote Point Marina. This action represents a monthly salary and benefits savings of $5,134. This action represents a decrease of one in the total number of authorized positions.


ORGANIZATION 39800 COYOTE POINT MARINA

Action:		Add: One position of L042, Gardner Biweekly Salary: $1,894.40 - $2,368.00 Approximate Monthly Salary: $4,105.00 - $5,131.00
Explanation:		This is the addition of one Gardener position. This position is being transferred from Area IV of Parks Maintenance. This action represents a monthly salary and benefits cost of $5,134. This action represents an increase of one in the total number of authorized positions.


ORGANIZATION 45000 PUBLIC WORKS DEPARTMENT
Action:		Add: One position of D184S, Management Analyst Series Biweekly Salary: $2,719.20 - $3,399.20 Approximate Monthly Salary: $5,892.00 - $7,365.00

Explanation:		This is the addition of one Management Analyst III position. This position will manage the development of a five-year capital improvement plan (CIP) and the County’s program to ensure access to facilities and programs for individuals covered under the Americans with Disabilities Act (ADA). This action represents a monthly salary and benefits cost of $7,674. This change represents an increase of one in the total number of authorized positions.

ORGANIZATION 55000 HEALTH ADMINISTRATION
Action A:		Add: One position of E349, Lead Fiscal Office Assistant Biweekly Salary: $1,565.60 – $1,956.80 Approximate Monthly Salary: $3,392.00 – $4,240.00
Explanation:		This is the addition of one Lead Fiscal Office Assistant position. This position is being transferred from Public Health. This action represents a monthly salary and benefits cost of $4,397. This action represents an increase of one in the total number of authorized positions.

Action C:		Add: One position of D221, Director of Finance Biweekly Salary: $4,018.40 – $5,023.20 Approximate Monthly Salary: $8,707.00 – $10,885.00
Explanation:		This is the addition of one Director of Finance position. This position is the result of a recent reorganization within the Health Department, which resulted in the deletion of one Health Services Director of Finance in an effort to separate finance and administration operations within the department. This action represents a monthly salary and benefits cost of $11,342. This action represents an increase of one in the total number of authorized positions.

Action D:		Add: One position of D223, Director of Administration Biweekly Salary: $4,018.40 – $5,023.20 Approximate Monthly Salary: $8,707.00 – $10,885.00
Explanation:		This is the addition of one Director of Administration position. This position is the result of a recent reorganization within the Health Department, which resulted in the deletion of one Health Services Director of Finance in an effort to separate finance and administration operations within the department. This action represents a monthly salary and benefits cost of $11,342. This action represents an increase of one in the total number of authorized positions.

Action E:		Delete: One position of D059, Health Services Finance Director Biweekly Salary: $4,430.40 – $5,537.60 Approximate Monthly Salary: $9,600.00 – $11,999.00
Explanation:		This is the deletion of one Health Services Finance Director position. This position is the result of a recent reorganization within the Health Department, which resulted in the addition of one Director of Administration and one Director of Finance. This action represents a monthly salary and benefits savings of $12,503. This action decreases the total number of authorized positions by one.


ORGANIZATION 62000 PUBLIC HEALTH
Action A:		Delete: One position of E349, Lead Fiscal Office Assistant Biweekly Salary: $1,565.60 – $1,956.80 Approximate Monthly Salary: $3,392.00 – $4,240.00
Explanation:		This is the deletion of one Lead Fiscal Office Assistant position. This deletion results from the contracting out of animal licensing services beginning in January 2008. This position will be transferred to Health Administration. This action represents a monthly salary and benefits savings of $4,397. This action decreases the total number of authorized positions by one.

Action B:		Delete: One position of E346S, Fiscal Office Assistant Series Biweekly Salary: $1,436.00 – $1,795.20 Approximate Monthly Salary: $3,112.00 – $3,890.00
Explanation:		This is the deletion of one Fiscal Office Assistant II position. This deletion results from the contracting out of animal licensing services beginning in January 2008. This position will be transferred to Family Health Services. This action represents a monthly salary and benefits savings of $4,034. This action decreases the total number of authorized positions by one.


ORGANIZATION 62400 FAMILY HEALTH SERVICES
Action:		Add: One position of E346S, Fiscal Office Assistant Series Biweekly Salary: $1,436.00 – $1,795.20 Approximate Monthly Salary: $3,112.00 – $3,890.00
Explanation:		This is the addition of one Fiscal Office Assistant II position. This position is being transferred from Public Health. This action represents a monthly salary and benefits cost of $4,034. This action increases the total number of authorized positions by one.



ORGANIZATION 66000 SAN MATEO MEDICAL CENTER
Action A:		Convert: One position of B045S, Psychologist - Unclassified Biweekly Salary: $2,686.40 - $3,358.40 Approximate Monthly Salary: $5,821.00 - $7,277.00 To: Classified Status
Explanation:		This is the conversion of one position from unclassified status to classified status. Measure D adopted by the voters in November 2004 requires that any unclassified positions continuously filled for at least three years be converted to classified status. This position meets that requirement. This action represents no change in monthly salary and benefits costs. There is no change in the total number of authorized positions.

Action B		Combine: Two part time positions of F009S, Patient Care Series Biweekly Salary: $3,235.20 – $3,824.80 Approximate Monthly Salary: $7,010.00 – $8,288.00 To: One full time position of F009S, Patient Care Series Biweekly Salary: $3,235.20 – $3,824.80 Approximate Monthly Salary: $7,010.00 – $8,288.00
Explanation:		This is the combining of two vacant part time Staff Nurse positions to one full time Staff Nurse position. The change is anticipated to save costs, decrease the use of traveler registry and help retain experienced psychiatric nurses who are familiar with the hospital’s population. This action represents no change in monthly salary and benefits cost. This action decreases the total number of authorized positions by one.


Fiscal Impact
The add and delete actions represent a monthly salary and benefits cost of $17,855 or an annual cost of $214,260.