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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Information Services Department
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DATE:
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December 24, 2007
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BOARD MEETING DATE:
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January 8, 2008
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Chris Flatmoe, CIO/Director of Information Services
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SUBJECT:
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Amendment to Agreement with CompuCom Systems, Inc.
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RECOMMENDATION:
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Adopt a Resolution authorizing the execution of an Amendment to the Agreement with CompuCom Systems for contingency staffing services, increasing the amended Agreement amount of $3,892,000 by $1,500,000 for an amount not to exceed $5,392,000.
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VISION ALIGNMENT:
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Commitment: Responsive, effective and collaborative government.
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Goal 20: Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain; and County employees understand, support and integrate the County vision and goals into their delivery of services.
This Agreement contributes to Goal 20 by continuing to provide for surge-capacity staffing, reducing IT project startup times and providing adequate staffing to ensure IT projects are completed in a timely manner and meet customer expectations.
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Performance Measure:
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Measure
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FY 2006-07
Actual
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FY 2007-08
Projected
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Percent of completed projects meeting primary project goals (S,M, & L)
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100%/ 80%/100%
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95%/ 90%/ 90%
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BACKGROUND:
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In February 2006, your Board adopted Resolution 067821, approving an Agreement with CompuCom Systems to provide contingency staffing for County Information Technology (IT) projects. This Agreement has provided staff augmentation as needed without the risk of over hiring, and has enabled Information Services (ISD) to bring in qualified staff quickly when needed for project based and short-term work. An Amendment to the Agreement was approved in August 2007 increasing the not to exceed amount by $1,750,000 due to higher than anticipated utilization during FY 2006-07 to meet the demands of increasing project workloads. ISD added 13 new permanent positions this fiscal year and has been actively recruiting IT staff. To date, ISD has filled 15 positions and has 11 current recruitments.
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DISCUSSION:
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The need for contractual IT resources has continued during the first half of Fiscal Year 07-08. The ongoing demand for IT resources, combined with the difficulty of hiring permanent staff due to the rebounding private sector IT market place, has resulted in a higher than expected utilization of this Agreement during the first half of Fiscal Year 07-08. This increased utilization is expected to continue through the second half of FY 07-08. An increase to this Agreement’s not to exceed amount is needed in order for ISD to meet commitments as the County continues to implement technologies to provide cross-departmental data integration, improve internal processes, and improve service delivery to County clients.
The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits
County Counsel has reviewed and approved the Resolution and Amendment as to form.
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FISCAL IMPACT:
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The original term of this Agreement was from February 28, 2006 to February 27, 2009 with an amended amount not to exceed $3,892,000. This second Amendment increases the not to exceed amount by $1,500,000 to provide services through the end of FY 2007-08. Funding for this Amendment is included in the FY 2007-08 ISD Adopted Budget. Recommendations will be made for future budgets.
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