COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Resources Department

DATE:

January 17, 2008

BOARD MEETING DATE:

February 5, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Donna Vaillancourt, Human Resources Director

SUBJECT:

Recommended Revision to the Salary Ordinance

Recommendation

Adopt an ordinance amending the salary ordinance and accept the report on the total number of positions in the County.

Vision Alignment

Commitment:

Responsive, effective and collaborative government.

Goal 20:

Government decisions are based on careful consideration of future impact, rather than temporary relief or immediate gain.

The addition of four positions, deletion of one vacant position, reclassification of thirty-three filled positions, addition of one differential, and increase in base pay of one management position, will assist departments in meeting their individual performance expectations by assuring that they have staff with the skills necessary to perform the work.

Background

Each year following budget deliberations your Board adopts the annual salary ordinance. The ordinance enacts the decisions made during budget hearings concerning the number of positions in the County service. Throughout the year, because of changes in the operating needs of departments, salary ordinance amendments are recommended that make changes to department staffing configurations.

Discussion

The salary ordinance changes herein represent:

• adding four positions,

• deleting one position,

• reclassifying thirty-three positions,

• increasing the base pay of one position, and

• adding a differential to one position.

These actions were approved for study by the County Manager's Office and the amendment has been reviewed by the County Counsel’s Office.

The specific actions are discussed in detail below.

ORGANIZATION 14000 CONTROLLER’S OFFICE

Action:

Reclassify: One position of D184S, Management Analyst Series

Biweekly Salary: $2,719.20 – $3,399.20

Approximate Monthly Salary: $5,892.00 – $7,366.00

To: One position of D045, Administrative Services Manager I

Biweekly Salary: $3,148.00 – $3,935.20

Approximate Monthly Salary: $6,821.00 – $8,527.00

Explanation:

This is the reclassification of one filled position of Management Analyst III to the classification of Administrative Services Manager I. This position has been studied and determined to be appropriately classified as Administrative Services Manager I. The action represents a monthly salary and benefits cost of $1,943. There is no change in the total number of authorized positions.

ORGANIZATION 15000 TAX COLLECTOR-TREASURER’S OFFICE

Action:

Add: One position of V235, Information Technology Analyst

Biweekly Salary: $2,944.00 – $3,680.20

Approximate Monthly Salary: $6,379.00 – $7,974.00

Explanation:

This is the addition of one Information Technology Analyst position. This position will assist with the overall strategic effectiveness of the Tax Collector-Treasurer’s Office. This action represents a monthly salary and benefits cost of $10,924.00. This action represents an increase of one in the total number of authorized positions.

ORGANIZATION 30000 SHERIFF’S OFFICE

Action:

Delete: One position of H029S, Criminalist Series

Biweekly Salary: $3,052.80 – $3,816.20

Approximate Monthly Salary: $6,615.00 – $8,269.00

Add: One position of H027, Supervising Criminalist - E

Biweekly Salary: $3,388.00 – $4,235.20

Approximate Monthly Salary: $7,341.00 – $9,177.00

Explanation:

This is the deletion of one Criminalist II and the addition of one Supervising Criminalist - E position. The addition of this position will ensure maintenance of the department’s ASCLD/LAB accreditation, assist in training internal staff, and enhance recruitment efforts. This action represents a monthly salary and benefits cost of $1,253. This action represents no change in the total number of authorized positions.

ORGANIZATION 38000 PLANNING DEPARTMENT

Action:

Reclassify: One position of R020, Senior Planner - E

Biweekly Salary: $3,256.80 – $4,071.20

Approximate Monthly Salary: $7,057.00 – $8,822.00

To: One position of D041, Transportation Systems Coordinator

Biweekly Salary: $3,644.80 – $4,556.00

Approximate Monthly Salary: $7,898.00 – $9,872.00

Explanation:

This is the reclassification of one filled position of Senior Planner - E to the classification of Transportation Systems Coordinator. This position has been studied and determined to be appropriately classified as Transportation Systems Coordinator. The action represents a monthly salary and benefits cost of $1,449. There is no change in the total number of authorized positions.

ORGANIZATION 48300 TRANSPORTATION SERVICES

Action:

Add: Two positions of B211, Transportation Systems Coordinator - U

Biweekly Salary: $3,644.80 - $4,556.00

Approximate Monthly Salary: $7,898.00 - $9,872.00

Explanation:

This is the addition of two Transportation Systems Coordinator-Unclassified positions. These positions will support the City/County Association of Governments (C/CAG). This action represents a monthly salary and benefits cost of $28,036.00. This change represents an increase of two in the total number of authorized positions.

ORGANIZATION 55500 POLICY AND PLANNING

Action A:

Add: A differential of 10%, in addition to all other compensation, to the Director of Policy and Planning position. This position will be performing special assignments as Assistant to the County Manager, Healthcare Redesign Initiative.

Explanation:

This is the addition of a 10% differential in addition to all other compensation, to the Director of Policy and Planning. This action represents a monthly salary and benefits cost of $1,036.00. There is no change in the total number of authorized positions.

Action B:

Reclassify: Seven positions of E411S, Patient Services Assistant Series

Biweekly Salary: $1,540.80 – $1,925.60

Approximate Monthly Salary: $3,339.00 – $4,172.00

To: Seven positions of E483S, Health Benefits Analyst Series

Biweekly Salary: $1,828.80 – $2,285.60

Approximate Monthly Salary: $3,963.00 – $4,953.00

Explanation:

This is the reclassification of seven filled positions of Patient Services Assistant II to the new classification of Health Benefits Analyst II. A recently completed study of the duties and responsibilities of these positions in the Children’s Health Initiative program determined a need to create a classification of Health Benefits Analyst II that best represents the program eligibility functions performed by these positions. This action represents a monthly salary and benefits cost of $7,546.00. There is no change in the total number of authorized positions.

Action C:

Reclassify: One position of E413, Lead Patient Services Assistant

Biweekly Salary: $1,761.60 – $2,202.40

Approximate Monthly Salary: $3,817.00 – $4,772.00

To: One position of G226S, Community Program Specialist Series

Biweekly Salary: $2,081.60 – $2,601.60

Approximate Monthly Salary: $4,511.00 – $5,637.00

Explanation:

This is the reclassification of one filled position of Lead Patient Services Assistant to Community Program Specialist II. A recently completed study of the duties and responsibilities of this position determined that the Community Program Specialist II classification best represents the functions performed by this position. This action represents a monthly salary and benefits cost of $1,194.00. There is no change in the total number of authorized positions.

ORGANIZATION 66000 SAN MATEO MEDICAL CENTER

Action A:

Add: 10% to the base pay, in addition to all other compensation, for the Clinical Services Manager - Laboratory. A salary survey conducted on this classification indicated that an upward adjustment was warranted based on external comparisons. The 10% increase is also in line with the last Management Compensation Study recommendation.

Explanation:

This is the addition of 10% to the base pay, in addition to all other compensation to the Clinical Services Manager - Laboratory. This action represents a monthly salary and benefits cost of $940.00. There is no change in the total number of authorized positions.

Action B:

Reclassify: Twenty positions of E411S, Patient Services Assistant Series

Biweekly Salary: $1,540.80 – $1,925.60

Approximate Monthly Salary: $3,339.00 – $4,172.00

To: Twenty positions of E483S, Health Benefits Analyst Series

Biweekly Salary: $1,828.80 – $2,285.60

Approximate Monthly Salary: $3,963.00 – $4,953.00

Explanation:

This is the reclassification of twenty filled positions of Patient Services Assistant II to the new classification of Health Benefits Analyst II. A recently completed study of the duties and responsibilities of these positions in the Community Health Advocate program determined a need to create a classification of Health Benefits Analyst II that best represents the program eligibility functions performed by these positions. This action represents a monthly salary and benefits cost of $21,563.00. There is no change in the total number of authorized positions.

Action C:

Reclassify: Three positions of E414, Patient Services Specialist

Biweekly Salary: $1,761.60 – $2,202.40

Approximate Monthly Salary: $3,817.00 – $4,772.00

To: Three positions of E485, Lead Health Benefits Analyst

Biweekly Salary: $1,966.40 – $2,457.60

Approximate Monthly Salary: $4,261.00 – $5,325.00

Explanation:

This is the reclassification of three filled positions of Patient Services Specialist to the new classification of Lead Health Benefits Analyst. A recently completed study of the duties and responsibilities of these positions in the Community Health Advocate program determined a need to create a classification of Lead Health Benefits Analyst that best represents the lead and program eligibility functions performed by these positions. This action represents a monthly salary and benefits cost of $2,291.00. There is no change in the total number of authorized positions.

Fiscal Impact

The add and delete actions represent a monthly salary and benefits cost of $78,175.00 or an annual cost of $938,100.00.