Inter-Departmental Correspondence

Health Department



February 15, 2008


February 26, 2008







Honorable Board of Supervisors



Charlene A. Silva, Director of Health


Louise Rogers, Director, Behavioral Health & Recovery Services



Agreement with Family Service Agency of San Mateo County for Senior Peer Counseling Services.



Adopt a Resolution authorizing the President of the Board to execute an Agreement with Family Service Agency of San Mateo County for Senior Peer Counseling Program services for the term February 1, 2008 through June 30, 2009, for a maximum obligation of $401,115.



Commitment: Ensure basic health and safety for all.

Goal 8: Help vulnerable people—the aged, disabled, mentally ill, at risk youth and others—achieve a better quality of life.


This Agreement contributes to this commitment and goal through the provision of senior peer counseling for older adults needing supportive services.


Performance Measure:


FY 2006-07 Actual

FY 2007-08 Projected

Percentage of clients reflecting ethnicity of target populations


59% *

* Recruitment and training of new volunteers in FY 07-08 is expected to effect a change in client data for FY 08-09.



Volunteer senior peer counseling services have been identified in the President's New Freedom Commission on Mental Health Report as a critical component of effective community mental health systems. They are also cited as a key service strategy in the Mental Health Services Act requirements. These services are essential to promoting wellness/recovery for older adults and supporting them in achieving the highest possible quality of life. Senior peer counseling services are cost effective and have been found to reach and engage older adults who are experiencing mental health issues and are in need of supportive services. San Mateo County has a long history of supporting these services. The current program has been provided through agreements with three individual providers.


In May of 2007, Mental Health Services released a Request For Proposals (RFP) for the continued operation as well as the expansion of the Senior Peer Counseling Program. The Family Service Agency of San Mateo County (FSA) proposal was selected. FSA offers an enhanced Senior Peer Counseling Program aimed to serve the County’s diverse ethnic older adult population more comprehensively by providing individual counseling and supportive group services. FSA has worked with the senior population of San Mateo County since 1984.



Behavioral Health & Recovery Services (BHRS) is entering into a non-clinical services agreement with FSA for FY 2007-09 for the provision of Senior Peer Counseling Program services. This program will provide bilingual/multi-cultural senior peer counseling services targeting the County’s older adult population. FSA will administer and oversee the current program, and will expand these services to increase both the number of senior peer counselors and the number of clients receiving these services. This will include recruitment, employment, training, and supervision of volunteers who will provide services to older adults. The recruitment and training of volunteers will take place during FY 2007-08 with the impact of such training expected to be reflected in the results recorded for the targeted client base during FY 2008-09.


This agreement has been reviewed and approved by County Counsel and Risk Management. The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.



The term of this Agreement is February 1, 2008 through June 30, 2009. The maximum obligation is $401,115, of which $117,982 is included in the FY 2007-08 BHRS Adopted Budget. The remaining amount of $283,133 will be included in the BHRS Recommended Budget for FY 2008-09. Funding for these services for FY 2007-08 shall be as follows: $6,729 from an Agency On Aging Older Americans Act grant, $1,280 from Realignment and $109,973 from Mental Health Services Act (MHSA) funding. There is no Net County Cost. Similar arrangements will be put in place for FY 2008-09.

Exhibit A

Request for Proposal Matrix


General Description of RFP

Administration and provision of senior peer counseling services.


List key evaluation criteria

History & structure of agency

Philosophy / Service Model

Staffing Patterns & Operations / Cultural Competency / Facilities

Quality / Program Evaluation

Implementation / Timeline



Where advertised

San Francisco Examiner, Independent


In addition to any advertisement, list others to whom RFP was sent

See attached list.


Total number sent to prospective proposers



Number of proposals received



Who evaluated the proposals

Judy Schutzman, Mental Health Board and Chair of the Older Adult Committee

Chris Rodriquez, Health Services Manager, Aging and Adult Services

Diane Dworkin, Clinical Services Manager, Behavioral Health & Recovery Services


In alphabetical order, names of proposers (or finalists, if applicable) and location

Caminar, San Mateo, CA

Family Service Agency of San Mateo County, San Mateo, CA