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COUNTY OF SAN MATEO

Inter-Departmental Correspondence

SHERIFF’S OFFICE

DATE:

April 21, 2008

BOARD MEETING DATE:

May 20, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Sheriff Greg Munks, Office of Emergency Services-San Mateo County Area Coordinator

SUBJECT:

Agreement with the City and County of San Francisco for the Distribution of FY 07 Department of Justice COPS Technology Funds to the County of San Mateo

RECOMMENDATION:

Adopt a Resolution authorizing:

1. the President of the Board of Supervisors to execute an Agreement with the City and County of San Francisco for the distribution of funding in the amount of $2,220,068.50 to the County of San Mateo as part of the Fiscal Year 07 COPS Technology grant program; and

2. the Sheriff to execute amendments and minor modifications to this agreement not to exceed an aggregate of $25,000, and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Responsive, effective and collaborative government

Leaders work together across boundaries to preserve and enhance our quality of life.

Goal: # 7, 22, and 25: Maintenance of public safety; effectively work with both local and regional partners to ensure that first responders have the necessary tools to communicate with each other during disasters or mutual aid events neighborhoods; enhance collaborative approaches for better interoperability between both local and regional partners.

This project aligns with Vision 2010 Goal by providing quality public safety in a collaborative model; working in a shared manner with both our local and regional public safety partners in responding to disasters and mutual aid incidents.

Performance Measure(s): Specific performance measure for the program is the response time to emergency incidents.

Measure

FY 06-07 Actual

FY 07-08 Target

FY 08-09 Target

-Number of incidents responded to by OES staff

-Percent of emergency incidents responded to within one hour

22

100%

40

100%

40

100%

BACKGROUND:

In the wake of events such as Hurricane Katrina and the 9-11 attack, there has been recognition at all levels of government that greater communications interoperability is needed between public safety and service entities. To that end, San Mateo County has participated in several initiatives with other county, city, state, and federal agencies to promote and develop regionally interoperable public safety and service communities. A primary focus of these efforts is the development of standards based digital radio systems operating in the 700 MHz radio spectrums.

DISCUSSION:

The County of San Mateo has received approval for interoperability grant dollars available through the Department of Justice’s COPS 2007 Technology Program. The scope of the project approved includes the development of a P25 (national technical standard) Master site. This Master site will act as the foundation for expanding Public Safety Interoperability between San Mateo County and neighboring Counties and other government agencies. This will improve the ability of first responders to efficiently interact in the face of emergencies or natural disasters.

Upon completion of this project San Mateo County will realize the following enhanced capabilities: 1.) link between San Mateo and San Francisco 911 dispatch centers; 2) allow direct radio communication (in existing coverage overlap areas) between field units in both San Francisco and San Mateo; and 3) position the county to link with other regional Public Safety Systems

The County Manager’s Office and the County’s Information Services Department are participants in the Radio Interoperability Committee and have been active in the process.

County Counsel has reviewed the resolution and agreement as to form.

FISCAL IMPACT:

The Fiscal Year 07 COPS Technology program requires 25% ($555,017) matching funding. The matching funds will be issued from County Information Services Department (ISD) reserve founds through a fixed asset account. There is no Net County cost incurred by participation in this grant. Ongoing maintenance costs for the system will be incurred by the users and through annual service charges incorporated into the budget.