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COUNTY OF SAN MATEO

Inter-Departmental Correspondence

SHERIFF’S OFFICE

DATE:

May 28, 2008

BOARD MEETING DATE:

June 3, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Sheriff Greg Munks

SUBJECT:

EXECUTIVE SUMMARY: Amendment No.2 to Existing Agreement With SamTrans for Provision of Transit Law Enforcement, Investigation, and Public Safety Dispatch Services

RECOMMENDATION: Adopt a Resolution:

a)

Authorizing the Sheriff and the County Manager, or Manager’s designee, to execute Amendment No.2 to the existing Agreement with SamTrans for transit law enforcement and investigation services by the Sheriff’s Office and public safety dispatch services, expanding the scope of services through the addition of three Sheriff’s deputies commencing April 1, 2008, and extending the term for an additional three-year period through June 30, 2011, with a total additive payment amount to the County of $10,733,640; and

b)

Authorizing the Sheriff and the County Manager, or Manager’s designee, to execute further Amendments to the Agreement for possible future additional services under this Agreement, provided no increase in Net County General Fund Cost is incurred and there is no adverse impact to County law enforcement or public safety communications.

VISION ALIGNMENT: The recommended action aligns with Vision 2010 Commitments, and Goals 7, 10, and 22.

BACKGROUND:

The County has provided law enforcement services and public safety communications to SAMTRANS and the Peninsula Joint Rail System, under contract, since 2002. The present Agreement (Resolution 67118) was approved in December, 2004, and expires on June 30, 2008.

SamTrans administration desires to increase the number of Transit Police deputies by three, in support of Cal Train rail services, beginning April 1, 2008, and to extend the term of the full agreement through June 30, 2011. The District is fully replacing AmTrak Police employees with Sheriff’s Transit Police deputies, effective April 1^st, 2008. This single, consolidated contract for all police services between the County and SamTrans will provide unity of command for police services, allow faster responses to incidents and service needs, create a seamless coordination and cohesive incident response program, and eliminate duplication of recordkeeping, supervision and management.

The District prepared a concept plan for this consolidation which has been approved by both the Peninsula Corridor Joint Powers Board and by the SamTrans Board at their meetings in March, 2008. The District subsequently prepared the enclosed Amendment No. 2, which we are now bringing to your Board for approval.

DISCUSSION:

The recommended Amendment No. 2 increases rail security staffing by three Sheriff’s deputies beginning April 1, 2008, and extends the term of the full Agreement by three additional years, from July 1, 2008 through June 30, 2011. The Agreement provides for continuation of existing law enforcement and dispatch services; the three new deputies will be based out of substations located at existing train stations along the Peninsula Corridor rail operations. A total of fourteen full-time Sheriff’s Office staff are funded under the Agreement, and the current level of service will be maintained by the Dispatch Console in Public Safety Communications. All costs for both County agencies have been updated in the Amendment to reflect current and projected future salary and benefit rates.

In order to effectuate timely public safety changes and respond appropriately to emerging and urgent security issues, the Amendment and accompanying Resolution allow the Sheriff and the County Manager, or his designee, to execute Amendments related to changing/increasing law enforcement services and/or to public safety communications, provided that the cost of such Amendments are fully reimbursed by SamTrans as a condition of the Amendment, and that there are no adverse impacts to existing County services in either of these two service areas. In the event new services are requested that require new staff, we will ensure that the positions are fully funded by contract revenues, and the budget and salary ordinance amendments required would come back through your Board.

County Counsel has reviewed and approved the recommended Agreement and Resolution as to legal form. Public Safety Communications also participated in the development of dispatch service levels and costs for the Amendment.

FISCAL IMPACT:

Three additional deputies are added for the last quarter of the existing term of the present Agreement – April 1 through June 30, 2008 – with an additive payment to the County of $203,990 over and above existing payments for existing services and personnel already funded in the Agreement, for that quarter.

For the new term of the Agreement (July 1, 2008 through June 30, 2011), the total cost for all personnel and services (including the three new deputy positions), for both Sheriff and Public Safety Communications, is $10,529,650. For FY 2008-09, this breaks down to $3,215,916 for Sheriff’s Office law enforcement services, and $101,054 for public safety communications services. An escalator clause is included for both of these services for the remaining two fiscal years. Total payments by the District to the County for the three-year extension period will be $10,214,200 for Sheriff’s Office services, and $315,450 for Public Safety Communications.

The contract service includes all costs for the provision of Transit Police services to the Peninsula Joint Powers Rail Board and the SamTrans public transit service. This includes fully loaded personnel costs, dispatch costs, vehicle usage and amortized replacement costs, radios, safety equipment, management and support services, appropriate County Service Charges, and operating supplies. A total of fourteen positions are funded under the Amendment, including a Sheriff’s Lieutenant, a Detective Sergeant, one Legal office Specialist, one Detective, nine Deputies, and one Code Enforcement Officer (Community Service Officer), as well as five canines specially trained for both explosives detection, and to travel safely with passengers in a congested situation.

There is no increase in net County General Fund cost as a result of approving this Amendment.