COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Health Department

DATE:

June 6, 2008

BOARD MEETING DATE:

June 17, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Charlene A. Silva, Director of Health

Louise Rogers, Director, Behavioral Health & Recovery Services

SUBJECT:

Agreement with Prins, Williams & Associates, LLC

RECOMMENDATION:

Adopt a Resolution:

1) Authorizing the President of the Board to execute an Agreement with Prins, Williams & Associates, LLC to provide research and evaluation services for the term July 1, 2008 through June 30, 2009, for a maximum obligation of $244,533; and

2) Authorizing the Director of Health or the Director's designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate) and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 8: Help vulnerable people—the aged, disabled, mentally ill, at risk youth and others—achieve a better quality of life.

The Agreement contributes to this commitment and goal by providing research and evaluation services to ensure the quality of mental health services for the Behavioral Health and Recovery Services Division (BHRS).

Performance Measure:

Measure

FY 2007-08
Estimate

FY 2008-09
Target

Percentage of data performance products provided in time frame mutually agreed upon by County and Contractor

100%

100%

BACKGROUND:

Prins, Williams & Associates, LLC has provided research and evaluation services for BHRS since 1999. In April 2007 BHRS issued a Request for Proposals for the provision of research and evaluation services. Prins, Williams & Associates, LLC was selected to provide these services. On September 11, 2007, your Board approved Resolution 68962, authorizing an Agreement with Prins, Williams and Associates for FY 2007-08.

DISCUSSION:

BHRS is renewing the Agreement with this contractor for FY 2008-09 to continue to provide research, analysis, and evaluation services. Federal and State programs require BHRS to submit evaluations and reports on program outcomes. These requirements have increased as a result of the Mental Health Services Act (MHSA) to include evaluation design, analysis, and reporting on new initiatives to improve access to underserved populations. In addition, BHRS will use Prins, Williams and Associates, LLC to monitor progress on the initiatives that require integrating data from separate mental health, and drug and alcohol information systems.

The Agreement has been reviewed and approved by County Counsel and Risk Management. The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, and equal benefits.

FISCAL IMPACT:

The term of the Agreement is July 1, 2008 through June 30, 2009. The Agreement maximum is $244,533. Of that amount, Federal Medi-Cal will fund $99,847, and Substance Abuse and Mental Health Services Administration (SAMHSA) grant funds will fund $44,839. The balance of $99,847 will be funded by Realignment. There is no Net County Cost. Funds for these services are included in the BHRS FY 2008-09 Recommended Budget.