COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

 

DATE:

June 2, 2008

BOARD MEETING DATE:

June 17, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

Renee Smylie, Director, Children and Family Services

SUBJECT:

Agreement with Aspiranet

RECOMMENDATION:

Adopt a Resolution:

 

A. Waiving the Request for Proposal (RFP) process;

 

B. Authorizing the execution of an Agreement with Aspiranet to provide administration of a “Change of Placement Program” for dependent children at the County’s Tower House Receiving Home located in San Mateo, for the term is July 1, 2008, to June 30, 2010, in the amount of $546,364, there is no Net County Cost; and

 

C. Authorizing the Director of the Human Services Agency (HSA) or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

 

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 9: Help vulnerable people – the aged, disabled, mentally ill, at-risk youth and others – achieve a better quality of life.

 

The Agreement contributes to this commitment and goal by providing children who are in need of out-of-home placement with a safe transitional place to stay and the opportunity to learn life skills to assist them in achieving placement stability.

Performance Measure(s):

Measure

FY 2008-09

Target

FY 2009-10

Target

Percent of youth who exit Tower House Receiving Home who are placed in a safe and stable living situation.

90%

90%

 

BACKGROUND:

In 2001, the Board of Supervisors created a second receiving home known as the Tower House Receiving Home and Moss Beach Homes (MBH), Inc. was selected to administer the “Change of Placement Program” for dependent children at Tower House through a Request for Proposal (RFP) process. The program was designed to serve youth ages 12-18 years of age who need a higher degree of adult supervision and residential services and who have been discharged from previous out-of-home placements. Tower House is an 8-bed modular unit that was intended to be a temporary facility with a life span of five to seven years. The long-term plan was to build a 12-bed facility at the Youth Services Campus that was originally scheduled to open in mid 2007. CFS conducted a Request for Interest in November 2006, in anticipation of the facility’s opening. However, the building of the new facility experienced significant delay due to the need for hazardous material removal. HSA anticipates that the two-year period will give the County sufficient time to complete the new facility, secure the license and conduct an RFP process.

 

DISCUSSION:

On April 2, 2008, MBH changed their name to Aspiranet and this new two-year Agreement with Aspiranet will allow continuation of the ”Change of Placement Program” at the Tower House facility. They will continue to collaborate with schools, law enforcement, and be involved in the placement review process for the CYSOC and remain a strong link between the Juvenile Probation Department and CFS. It is in the County’s best interest to waive the RFP process because having Aspiranet as the provider will ensure continuation of an already established Change of Placement program, prevent disruption of services, and current Contractor has agreed to remain in the existing facility which is approaching its maximum life span until the new facility is built. HSA conducted a thorough assessment and made minor repairs to maintain the building’s structural safety and ensure the safety of youth and staff. HSA will conduct an RFP for services beginning July 1, 2010.

 

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has approved the Agreement as to form and Risk Management has approved the Contractor’s insurance.

 

FISCAL IMPACT:

The term of this Agreement is July 1, 2008 to June 30, 2010. The total obligation of the Agreement is $546,364 and is funded through State and Federal funds. There is no Net County Cost. Funds have been included in the FY 2008-09 and FY 2009-10 Recommended Budgets.