COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

 

DATE:

June 3, 2008

BOARD MEETING DATE:

June 24, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

Renee Smylie, Director, Children and Family Services

SUBJECT:

Three-Year Agreement with Women’s Recovery Association

 

RECOMMENDATION:

Adopt a Resolution:

 

A. Authorizing the execution of an Agreement with Women’s Recovery Association (WRA) to provide a dual diagnosis facility for adolescent girls, for the term July 1, 2008 to June 30, 2011, in the amount of $477,405, there is no Net County Cost; and

 

B. Authorizing the Director of the Human Services Agency (HSA) or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

 

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 6: Children grow up healthy in safe and supportive homes and neighborhoods.

 

The Agreement contributes to this commitment and goal by providing a safe and stable residential treatment program to dual diagnosis adolescents and supporting them in their recovery.

Performance Measure(s):

Measure

FY 2008-09

Target

FY 2009-10 Target

FY 20010-11

Target

Percent of the youth who successfully complete the program, and will remain in a stable living environment for over 90 days after graduation from the program.

90%

91%

92%

 

BACKGROUND:

On March 17, 2008, HSA issued a Request for Proposal (RFP) (see attached RFP Matrix) for the continuation of the dual diagnosis facility and services for adolescent girls. Out of the four applicant agencies, WRA was selected to provide the services for FYs 2008-11.

 

WRA provides developmentally appropriate treatment services for adolescent girls with co-occurring disorders through its Tracey’s Place of Hope Program. Additionally, WRA provides for a safe and stable residential environment and gender-specific treatment services, for female youth with co-occurring mental health and substance abuse issues. Their treatment services concurrently address mental illness and substance abuse addiction. This integrated treatment approach has proven to be more effective in working with youth with a dual diagnosis.

 

DISCUSSION:

This three-year Agreement with WRA is to provide residential care and supervision that comply with Community Care Licensing requirements to maintain a State Foster Care Level 12. WRA in collaboration with CFS, Probation and Behavioral Health and Recovery Services will develop individualized needs, services plans, treatment plans and provide intensive case management as well as evidence-based and strength-based treatment services to female youth. These services are designed to stabilize the youth and facilitate their successful integration into the community. Children and Youth System of Care (CYSOC) will provide oversight to Tracey’s Place of Hope and will ensure full utilization of the program to benefit the youth served by Children and Family Services, Juvenile Probation, and Behavioral Health and Recovery Services.

 

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has approved this Agreement as to form and Risk Management has approved the Contractor’s insurance.

 

FISCAL IMPACT:

The term of the Agreement is July 1, 2008 through June 30, 2011. The total obligation is $477,405 at $159,135 per fiscal year and is 100% funded through State and Federal Funds. Appropriation has been included in the FY 2008-09 and FY 2009-10 Recommended Budgets and will be included in the FY 2010-11 Recommended Budget.

Exhibit A

Request for Proposal Matrix

1.

General Description of RFP

Dual Diagnosis Facility for Adolescent Girls

2.

List key evaluation criteria

Proposals were evaluated based on the following:

    • Individual or agency qualifications including organizational and financial viability

    • Ability to serve the identified population

    • Project description

    • Collaboration with other agencies

    • Agency capacity

    • Cost effectiveness of the program and budget

    • Past program compliance

3.

Where advertised

a. Examiner North and South on March 20, 2008

4.

In addition to any advertisement, list others to whom RFP was sent

    • 178 Group Homes in the bay area and surrounding cities

    • E-mail list of the following non-profit organizations:

a. Children’s Collaborative Action Team

b. Community Information Program

c. Adolescent Collaborative Action Team

5.

Total number sent to prospective proposers

15

6.

Number of proposals received

4

7.

Who evaluated the proposals

a. Reneé Smylie, Director, Children and Family Services

b. Louise Rogers, Deputy Director Behavioral Health and Recovery Services

c. Michael Stauffer, Deputy Chief Probation Officer

Juvenile Services, Probation

d. Paul K. Sorbo, Deputy Director, Child and Youth Services, San Mateo County Mental Health,

Youth Services Center

e. Stephen Kaplan, Director, Alcohol and Other

Drugs, Health Services

8.

In alphabetical order, names of proposers (or finalists, if applicable) and location

a. Advent Group Ministries, San Jose, CA

b. MSK Solutions, Richmond, CA

c. Steele-Corbett Group Homes Inc, San Jose, CA

d. Women’s Recovery Association, Burlingame, CA