COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

June 26, 2008

BOARD MEETING DATE:

July 8, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Middlefield Road and Barney Avenue Lighted Crosswalks

Federal Project Number CML 5935 (047)

[Project No. RN401, F-36 (324E)]

RECOMMENDATIONS:

Adopt a resolution: :

1.

Adopting plans and specifications, including conformance with prevailing wage scale requirements, and calling for sealed proposals; and

2.

Directing Public Works to file a Notice of Exemption for a CEQA Categorical Exemption.

for the Middlefield Road and Barney Avenue Lighted Crosswalks project in the West Menlo Park area.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety of all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

The installation of lighted crosswalks will increase the safety at intersections along Middlefield Road and Barney Avenue for the benefit of the public, including school pedestrian traffic.

BACKGROUND:

PREVIOUS BOARD ACTION

Adopted Resolution Number 069137, dated December 4, 2007, authorizing the Director of Public Works to submit an application for Federal Congestion Mitigation and Air Quality Improvement (CMAQ) Funding to Finance multiple projects, including the installation of solar powered lighted crosswalks on Middlefield Road and Barney Avenue, and committing the necessary non-Federal match and stating the assurance to complete the project.

HISTORY:

The intersections to be upgraded - Middlefield Road at 2^nd, 4^th and Dumbarton Avenues, and Barney Avenue at Camino A Los Cerros - are along known school pedestrian traffic routes. Furthermore, Middlefield Road is a main thoroughfare for vehicular commuter traffic, and a substantial amount of residential vehicular commuter traffic use Camino A Los Cerros.

DISCUSSION:

Plans and specifications for the work have now been prepared.

Federal Grant funding recently became available, and the County applied for and was granted funding up to a maximum amount of $100,000 for this project. Caltrans has authorized the County to proceed with the project and has obligated grant funding for this purpose.

Public Works staff has determined that this project qualifies for a Categorical Exemption pursuant to Section 15301 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA). A Notice of Exemption will be filed upon adoption of the plans and specifications for this project.

We are now recommending that your Board authorize calling for bids for the proposed work.

A resolution has been approved as to form by County Counsel.

FISCAL IMPACT:

The estimated cost of construction is $153,800 and is proposed to be financed as follows:

Funding Source

Amount

Percentage of Project Cost

Federal Funding (CMAQ-T3)

$100,000

65.0%

County Road Funds

$ 53,800

35.0%

Total Estimated Cost

$153,800

100.0%

Funds have been appropriated in the Road Fund to finance this work.

There is no impact to the General Fund.