COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Human Services Agency

 

DATE:

June 26, 2008

BOARD MEETING DATE:

July 22, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

Renee Smylie, Director, Children and Family Services

SUBJECT:

Agreement with Youth and Family Enrichment Services

RECOMMENDATION:

Adopt a Resolution:

 

A. Authorizing an Agreement with Youth and Family Enrichment Services (YFES) to provide Differential Response (DR) case management services for Southern Region, the term is July 1, 2008, to June 30, 2011, in the amount of $1,787,460, there is no Net County Cost; and

 

B. Authorizing the Director of the Human Services Agency or the Director’s designee to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

 

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 6: Children grow up healthy in safe and supportive homes and neighborhoods.

 

The Agreement contributes to this commitment and goal since DR will provide families with early intervention services to help them keep their children safely in their homes.

Performance Measure(s):

Measure

FY

2007-08

Estimated

FY

2008-09

Target

FY

2009-10

Target

FY

2010-11

Target

Absence of recurrence of maltreatment within 6 months.

94%*

94%*

94%*

94%*

*Reflects the State's requirement for all counties in California.

 

BACKGROUND:

DR is a county-wide evidence-based early intervention strategy designed to improve outcomes for children and families. DR offers multiple paths for ensuring child safety. Path 1 or Community Partner Response is selected when the assessment of the case is such that there is low risk of harm to child, but child appears safe. Path 2 or Joint Response is selected when assessment of the case is such that there is low to moderate risk of harm to children. Path 3 or Children and Family Services (CFS) Response is selected when assessment of the case is such that there is moderate to high risk of harm to a child.

 

On February 4, 2008, the Human Services Agency (HSA) issued a Request for Proposal (please see attached RFP Matrix) for DR case management for North, Central and South Regions of San Mateo County for FYs 2008-11. In this RFP, the DR priority is to provide more intensive evidence-based services to those families who are significantly impacted. By providing intensive DR case management to families with children 0-5 years of age and/or families where abuse/neglect has been substantiated, CFS will be able to maximize the available resources and direct DR services to the most vulnerable populations in our community.

 

DISCUSSION:

This three-year Agreement with YFES is to provide DR to the Southern Region of San Mateo County using an evidence-based home visiting model. YFES will establish strength-based working relationship with families and work collaboratively with community-based organizations so that families can easily access resources and ensure continuum of care after case closure. DR services will be provided by culturally and linguistically competent staff to work with San Mateo County’s diverse population.

 

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. County Counsel has approved the Agreement as to form and Risk Management has approved the Contractor’s insurance.

 

FISCAL IMPACT:

The term of this Agreement is July 1, 2008 through June 30, 2011. The total obligation is $1,787,460 and is fully funded with Child Welfare Services Outcome Improvement Project Funds. There is no Net County Cost. Appropriation has been included in the FY 2008-09 tentatively Adopted Budget and will be included in the FY 2009-10 and FY 2010-11 Recommended Budgets.

Exhibit A

Request for Proposal Matrix

1.

General Description of RFP

Differential Response Case Management

2.

List key evaluation criteria

Proposals were evaluated based on the following:

    • Individual or agency qualifications including organizational and financial viability

    • Ability to serve the identified population based on needs assessment

    • Coverage of the geographical area

    • Project design

    • Collaboration with other agencies

    • Agency capacity

    • Cost effectiveness of the program and budget

    • Past program performance

3.

Where advertised

a. Examiner North and South on February 6, 2008

4.

In addition to any advertisement, list others to whom RFP was sent

Over 200 non-profit organizations and mailing lists for the following organizations:

a. CCAT

b. Community Information Program

c. ACAT

d. First 5

5.

Total number sent to prospective proposers

13

6.

Number of proposals received

1

7.

Who evaluated the proposals

a. Veronica Alvarez-Javonillo, BSN, PHN, CLNC, Public Health Nurse, Children and Family Services

b. Denise Rios, Analyst, Alcohol and Other Drugs, Behavioral Health and Recovery Services

c. Elaine Azzopardi, Program Manager, Human

    Services Agency