COUNTY OF SAN MATEO

Inter-Departmental Correspondence

HUMAN SERVICES AGENCY

DATE:

June 25, 2008

BOARD MEETING DATE:

July 22, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

Beverly Beasley Johnson, J.D., Director, Human Services Agency

Deborah Torres, LCSW, Director, Prevention and Early Intervention

SUBJECT:

Second Amendment with Second Harvest Food Bank

RECOMMENDATION:

Adopt a Resolution:

A. Authorizing a Second Amendment to the Agreement with Second Harvest Food Bank to provide funding for the remaining term of the Agreement the term remains the same, July 1, 2007 through June 30, 2010, increasing the amount by $130,380 to $230,380; $130,380 is Net County Cost.

B. Authorizing the Director of the Human Services Agency or the Director’s designee to execute subsequent amendments and minor modifications not to exceed an aggregate of $25,000 and to make minor changes in the types of services and activities provided under the Agreement.

VISION ALIGNMENT:

Commitment: Leaders work together across boundaries to preserve and enhance the quality of life.

Goal #23: Leaders throughout the County provide the impetus for broader regional solutions in land use, housing, childcare, education, health and transportation.

The Agreement contributes to this commitment and goal by providing San Mateo County residents with information, general assistance and emergency material assistance through the seven (7) Core Services Agencies.

Performance Measure(s):

Measure

FY 2007-08

Estimated

FY 2008-09

Target

FY 2009-10
Target

Collection and distribution of food within San Mateo County to nonprofit agencies serving low-income individuals.

4,000,000 pounds

4,000,000 pounds

4,000,000

pounds

BACKGROUND:

On June 14, 2007, the County Manager's Office approved Agreement Number 71000-08-C030 with Second Harvest Food Bank to provide the Operation Brown Bag and the Food Assistance Programs in the amount of $63,291. On January 30, 2008, the County Manager's Office approved an Amendment to add the Food Stamp Outreach Program in the amount of $36,709. This Second Amendment is to add funds for the remaining term of the original Agreement, funding the Operation Brown Bag and Food Assistance Programs only, which Second Harvest successfully administers/manages in San Mateo County.

DISCUSSION:

Second Harvest has a proven performance and is able to provide services to a broad range of County’s residents. This Amendment will allow Second Harvest to provide these services without interruption to the community.

The Contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits. This Amendment has been reviewed and approved as to form by the County Counsel’s office and Risk Management has approved the Contractor’s Insurance.

FISCAL IMPACT:

The term of the Agreement remains the same, July 1, 2007 through June 30, 2010. This Amendment adds $130,380 for a total obligation of $230,380. Of the Amended amount $130,380 is Net County Cost. Appropriations have been included in the

FY 2008-09 tentatively Adopted Budget and the FY 2009-10 Recommended Budget.