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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Department of Public Works
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DATE:
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June 19, 2008
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BOARD MEETING DATE:
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July 22, 2008
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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James C. Porter, Director of Public Works
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SUBJECT:
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ON-CALL STRUCTURAL ENGINEERING CONSULTING AGREEMENTS WITH CROSBY GROUP, BIGGS CARDOSA & ASSOCIATES AND KPW STRUCTURAL ENGINEERS FOR A TOTAL AMOUNT NOT TO EXCEED $300,000 FOR EACH AGREEMENT.
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RECOMMENDATION:
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Adopt a resolution authorizing the President of the Board to execute three (3) on-call Structural Engineering consulting agreements with the firms Crosby Group, Biggs Cardosa & Associates and KPW Engineers for a total amount not-to-exceed $300,000 per each agreement for the period of July 1, 2008 through June 30, 2011.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
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Your Board’s adoption of the proposed resolution will allow Public Works to expedite projects that can improve various County facilities for the benefit of both the employees and the public that use these facilities.
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BACKGROUND:
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The consultant selection procedures in the County’s Administrative Memorandum
B-1 were used to select the three (3) structural engineering firms.
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DISCUSSION:
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Proposals were solicited from engineering firms by direct mail and through advertising on the Public Works website. Representatives from the Department of Public Works participated on the selection committee that reviewed the qualifications of ten (10) firms submitting proposals. Based on that review, the selection committee determined that the following Structural Engineering firms, Crosby Group, Biggs Cardosa and KPW, were the most qualified and should be retained to provide on-call professional structural engineering consulting services on an as-needed basis.
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The three (3) consulting service agreements are for a maximum amount of $300,000 for on-call structural engineering services. A not-to-exceed fee will be established for each approved project that the firms are assigned and will be based on a detailed scope of work. The total of the fees for all approved projects will not exceed the maximum amount of $300,000 per firm for an aggregate of $900,000.
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The term for these three (3) agreements will be for three (3) years from July 1, 2008 through June 30, 2011.
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A resolution and agreement have been approved as to form by County Counsel and the Contractors have executed the agreements.
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FISCAL IMPACT:
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The cost of this contract will be paid for out of the budgets for the individual projects that are assigned to the contractor. These projects are generally funded by the Capital Projects Fund or the individual departments that are requesting the project.
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Attachment:
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Exhibit A
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