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COUNTY OF SAN MATEO
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Inter-Departmental Correspondence
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Health Department
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DATE:
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July 25, 2008
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BOARD MEETING DATE:
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August 12, 2008
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Majority
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TO:
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Honorable Board of Supervisors
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FROM:
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Charlene A. Silva, Director of Health
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Brian Zamora, Director of Public Health & Environmental Protection
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SUBJECT:
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Agreement with Visions Recycling, Inc.
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RECOMMENDATION:
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Adopt a Resolution:
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1) Authorizing the President of the Board to execute an Agreement with Visions Recycling, Inc., to provide latex paint recycling services for the term August 1, 2008 through July 31, 2011, in an amount not to exceed $750,000; and
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2) Authorizing the Director of Health or the Director's designee to execute contract amendments which modify the County's maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 7: Maintain and enhance the public safety of all residents and visitors.
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The Agreement with Visions Recycling, Inc., contributes to this commitment and goal by ensuring that unwanted latex paint does not pose a health and safety danger to residents or cause environmental damage through improper disposal onto lands or waterways.
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Performance Measure:
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Measure
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FY 2007-08 Estimate
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FY 2008-09 Target
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Gallons of household hazardous waste diverted from landfill disposal
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130,000
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135,000
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BACKGROUND:
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The Environmental Health Division (Division) operates a Household Hazardous Waste (HHW) Program that enables residents to drop-off unused latex paint and other HHW at six latex paint drop-off locations throughout the County. The paint is consolidated by color into drums, recycled, and given back to the public free-of-charge. Due to its inherent limitations, low quality, and inconsistent colors there is little real demand for the paint product. Over the last five years, the volume of latex paint the HHW Program collected ranged between 52,000 to 75,000 gallons per year. The goal of the Program is to recycle unused paint and to reduce improper disposal. The program will improve the quality of recycled latex paint by producing a product that meets painting industry standards thereby attracting more demand for this paint product.
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DISCUSSION:
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In March 2008 the Purchasing Division conducted a Request for Proposals (RFP) to provide latex paint recycling services through the HHW Program. The criteria set forth in the RFP is that collected paint is reprocessed or re-blended according to specific industry standards for recycled paint products. Upon request, the final product may be transported back to the Division for distribution to the public, government, or non-profit agencies via the Re-Use Program. The proposal was sent to five paint companies, two of whom responded: Visions Recycling, Inc., and Extol Color Coatings, Inc. Visions Recycling, Inc., met all the requirements of the RFP and was selected based on their ability to meet recycled-paint product standards and their ten years of experience in the industry. Based on past and current annual volumes, the HHW Program expects to collect an average of 58,000 gallons of paint per year in the future. The quality of the recycled paint will serve as a suitable alternative to new paint and has the added benefits of cost savings and of being an environmentally preferred alternative.
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The Agreement has been reviewed and approved by County Counsel and Risk Management. The contractor has assured compliance with the County's Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination and equal benefits.
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FISCAL IMPACT:
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The term of the Agreement with Visions Recycling, Inc., is August 1, 2008 to July 31, 2011. The total obligation under this Agreement is $750,000 and is funded through Solid Waste Funds. $250,000 is included in the Environmental Health tentatively Adopted FY 2008-09 Budget. Similar revenue and appropriation amounts will be included in future year’s budgets. There is no Net County Cost.
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VISIONS RECYCLING, INC.
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Request for Proposals Matrix
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1.
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General Description of RFP
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To transport, bulk, consolidate and/or reprocess latex paint into an environmentally-preferred recycled latex paint product
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2.
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List key evaluation criteria
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Meeting specific industry standards for recycled paint products
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3.
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Where advertised
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In the San Mateo Times on March 17, 2008
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4.
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In addition to any advertisement, list others to whom RFP was sent
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Amazon Environmental, Inc.
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Riverside, CA
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Extol Color Coatings, Inc.
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(dba Early American Coatings)
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Hayward, CA
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Kelly-Moore Paint Company
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Via ecoat@kellymoore.com
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Hotz Environmental Services, Inc.
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Hamilton, ON Canada
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Visions Recycling
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McClellan, CA
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5.
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Total number sent to prospective proposers
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5
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6.
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Number of proposals received
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2
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7.
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Who evaluated the proposals
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Waymond Wong, Program Supervisor; Elizabeth Rouan, HHW Program Coordinator; Darrell Cullen, Hazardous Materials Specialist
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8.
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In alphabetical order, names of proposers (or finalists, if applicable) and location
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Extol Color Coatings, Inc.
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(dba Early American Coatings)
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Hayward, CA
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Visions Recycling Inc.
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McClellan, CA
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