COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

July 31, 2008

BOARD MEETING DATE:

August 12, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Sanitary Sewer Repair (Park Road and Springdale Way Slides) – Emerald Lake Heights Sewer Maintenance District,
(Project No. SE002, F-351 [25C])

RECOMMENDATION:

Acting as the governing board of the Emerald Lake Heights Sewer Maintenance District (District), adopt a resolution awarding and authorizing execution of a contract for the repair of sanitary sewer lines damaged by landslides in the vicinity of
Park Road and Springdale Way in the Emerald Lake Hills Area to Casey Construction, Inc. in the amount of $271,018.00 (Not to Exceed Amount)
(Project No. SE002, F-351 [25C]).

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

Construction of the permanent repair of the sanitary sewer lines will maintain the integrity of the infrastructure and protect the environment for the benefit of the public.

BACKGROUND:

PREVIOUS BOARD ACTION

1.

Adopted Resolution No. 069565 on July 8, 2008, which adopted plans and specifications, including conformance with prevailing wage scale requirements, and called for sealed proposals and directed Public Works to file a Notice of Exemption for a CEQA Categorical Exemption for the above-mentioned project.

2.

Authorized the Director of Public Works to enter into and execute Agreements for Right of Entry and Release and to execute notices, options, consents, approvals and documents in connection with such Agreements, including, but not limited to, extension or termination of the Agreements for this project.

3.

Adopted a resolution continuing declarations of emergency for San Mateo County due to multiple winter storms including the March 27, 2006 storms and subsequent declaration.

HISTORY

On Tuesday, July 29, 2008, bids were accepted for this project and subsequently referred to this office for checking and recommendation.

DISCUSSION:

The bids have been checked and the bid of:

Casey Construction, Inc.

620 Handley Trail

Emerald Hills, CA 94062

at $246,018 was the lowest bid received.

The Engineer’s estimate was $268,000. A summary of the bids received is attached as Exhibit “A”.

The contractor has assured compliance with the County’s Contractor Employee Jury Service Ordinance, as well as all other contract provisions that are required by County ordinance and administrative memoranda, including but not limited to insurance, hold harmless, non-discrimination, jury duty pay provisions, and equal benefits.

A resolution has been approved as to form by County Counsel.

FISCAL IMPACT:

The total estimated cost for construction is $271,018.00, which includes a ten percent (10%) contingency (approximately $25,000) because the work is bid on a unit price basis (i.e., linear feet of sewer pipe installed, and each service lateral reconnected). The contingency is used to pay the contractor for any additional material placed for the various bid items. The quantity used depends on the actual limits of the construction project. The contingency may also be used to pay for added work resulting from unforeseen conditions not anticipated in the construction contract documents.

The project is proposed to be financed with District funds that have been allocated for this work. FEMA funding of up to a maximum amount of $23,932 could potentially be used for this project if FEMA completes its required reviews prior to the start of construction.

There is no impact to the General Fund.

Attachment:

Exhibit “A”