COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

 

DATE:

August 15, 2008

BOARD MEETING DATE:

September 9, 2008

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

 

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

F-Street Sidewalk and Streetscape Improvement Project in the Town of Colma (Project No. OM017, F-36 [397])

 

RECOMMENDATION:

Adopt a resolution authorizing:

 

1)

the President of the Board of Supervisors to execute a “cost-sharing” agreement with Trestle Glen Associates (TGA) for the reimbursement of approximately 12% of the costs for the F-Street Sidewalk and Streetscape Improvement Project in the Town of Colma, with the understanding that the remainder of the cost of the project shall be financed with Metropolitan Transportation Commission 3rd Cycle Congestion Mitigation and Air Quality Improvement Program (CMAQ) grant funds; and

 

2)

the Director of Public Works to execute agreements, permits, and administrative documents related to this project including, but not limited to, an encroachment permit and maintenance agreement with the Town of Colma
(Project No. OM017, F-36 [397]).

 

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

 

This agreement and related documents support the above-mentioned commitment and goal by providing funding and the necessary authorization to improve walkways for the pedestrians in the project area.

 

BACKGROUND:

On December 4, 2007, your board adopted Resolution No. 069137, authorizing the Director of Public Works to submit an application to Metropolitan Transportation Commission (MTC) for Federal Congestion Mitigation and Air Quality Improvement (CMAQ) funding to finance the F-Street Sidewalk and Streetscape Improvement Project (Project). The County has since applied for and received approval for the CMAQ funding.

 

On August 5, 2008, your board adopted Resolution No. 069627, authorizing the execution of a Memorandum of Understanding with the Town of Colma and TGA for the construction of housing and streetscape on F Street in Colma.

 

The County agreed to work with TGA to construct the Project on F-Street adjacent to the housing development within the Town limits of Colma, on the condition that the Town retains all ownership and maintenance responsibilities for the sidewalk and streetscape upon completion of the work.

 

DISCUSSION:

Federal grant funding will pay up to 88.53% of the construction cost estimate of $270,000 for the sidewalk Project, leaving a balance of at least 11.47%, or approximately $31,000.

 

The new sidewalk is adjacent to the housing development to be constructed by TGA. Therefore TGA has agreed to reimburse the actual cost incurred by the County for the Project, that is not covered by the federal grant. The TGA share will cover the non-federal matching funds and any amount of actual Project costs exceeding the construction cost estimate of $270,000. The agreement specifies that TGA would have to approve any reimbursement amount over $32,500 or the County shall reduce the scope of the work of the Project in order to limit TGA’s reimbursement obligation to the County to not more than $32,500. Consequently, TGA shall complete the remaining portion of the Project that has not been completed by the County’s Contractor with TGA’s own funds.

 

Authorizing the Director of Public Works to execute future agreements, permits, and administrative documents related to this project will streamline and expedite the project in order to meet the federal grant timeline.

 

The Resolution and Agreement have been reviewed and approved as to form by County Counsel.

 

FISCAL IMPACT:

This agreement specifies that any cost incurred by the County in constructing the Project not covered by the federal grant will be reimbursed by TGA in accordance with the terms of the agreement.

 

There is no impact to the General Fund.