RESOLUTION NO. _____________

BOARD OF SUPERVISORS, COUNTY OF SAN MATEO, STATE OF CALIFORNIA

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RESOLUTION 1) WAIVING THE REQUEST FOR PROPOSAL (RFP) PROCESS 2) WAIVING THE THREE YEAR TERM REQUIREMENT 3) AUTHORIZING THE EXECUTION OF AN AMENDMENT TO THE AGREEMENT WITH MEDIWARE INFORMATION SYSTEMS, INC. TO PROVIDE A BLOOD BANK INFORMATION SYSTEM AT SAN MATEO MEDICAL CENTER, INCREASING THE MAXIMUM AMOUNT BY $100,000 TO $331,429, AND EXTENDING THE TERM BY THREE YEARS TO AUGUST 31, 2011 4) AUTHORIZING THE PURCHASING AGENT TO PURCHASE ONGOING MAINTENANCE AND SUPPORT FOR THIS SYSTEM; AND 5) AUTHORIZING THE CHIEF EXECUTIVE OFFICER OF THE SAN MATEO MEDICAL CENTER OR HIS DESIGNEE TO EXECUTE CONTRACT AMENDMENTS WHICH MODIFY THE COUNTY’S MAXIMUM FISCAL OBLIGATION BY NO MORE THAN $25,000 (IN AGGREGATE), AND/OR MODIFY THE CONTRACT TERM AND/OR SERVICES SO LONG AS THE MODIFIED TERM OR SERVICES IS/ARE WITHIN THE CURRENT OR REVISED FISCAL PROVISIONS

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RESOLVED, by the Board of Supervisors of the County of San Mateo, State of California, that

WHEREAS, Ordinance Code Section 2.83.170 authorizes the Board of Supervisors to waive the Request for Proposals process in any situation where the Board determines that the best interest of the County could be served without the necessity of formal proposals; and

WHEREAS, the Board also wishes to waive the three year term requirement for this Amendment to allow for the completion of the installation and thorough utilization of the system under the current contract; and

WHEREAS, on August 2005, the Board of Supervisors approved Resolution Number 067500 authorizing an Agreement with Mediware Information Systems, Inc., for the implementation of a Blood Bank Information System at the San Mateo Medical Center (SMMC), in an amount not to exceed $231,429, for the term of September 1, 2005 to August 31, 2008; and

WHEREAS, due to laboratory staffing issues which have since been resolved, implementation was delayed until November, 2007 and is expected to be completed by Fall 2008; and

WHEREAS, an Amendment is necessary to complete installation and obtain system support and ongoing maintenance for the system, which complies with Food and Drug Administration (FDA) Blood Bank requirements; and

WHEREAS, the parties wish to amend the Agreement by increasing the maximum amount by $100,000 from $231,429 to $331,429 and extending the term by three years to August 31, 2011;and.

WHEREAS, the Board has been presented with this Amendment and desires to enter into same.

NOW, THEREFORE, IT IS HEREBY DETERMINED AND ORDERED that the Board of Supervisors is hereby authorized and directed to execute said Amendment to the Agreement for and on behalf of the County of San Mateo; and the Clerk of the Board shall attest the President’s signature thereto.

BE IT FURTHER RESOLVED that the President of this Board of Supervisors authorizes the County Purchasing Agent to purchase ongoing maintenance and support of the Blood Bank Information System pursuant to the terms of the amended agreement; and

BE IT FURTHER RESOLVED that the Chief Executive Officer of the San Mateo Medical Center or his designee is hereby authorized to execute contract amendments which modify the County’s maximum fiscal obligation by no more than $25,000 (in aggregate), and/or modify the contract term and/or services so long as the modified term or services is/are within the current or revised fiscal provisions.

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