Overview of Grant Award and Application Requirements

The Juvenile Accountability Block Grants (JABG) Program, administered at the federal level by the Office of Juvenile Justice and Delinquency Prevention (OJJDP), supports state and local efforts to reduce juvenile crime through programs that focus on offender accountability (Public Law 107-273).

Grant Period: The grant period will cover January 2, 2009 through June 30, 2009. Please notice that this is only a six (6) month grant period. DUE TO THE SHORT TIME PERIOD AVAILABLE, NO EXTENSIONS WILL BE APPROVED.

Due Date: This application is due to the Corrections Standards Authority (CSA) via e-mail by DECEMBER 3, 2008 BY 5:00 p.m.. No applications will be accepted after this date and time.

Eligible Applicants: Only units of local and/or tribal governments and are eligible to apply. However, community partnerships among governmental agencies (i.e. probation, law enforcement, mental health, etc.) and community based organizations are highly encouraged. If partnerships are proposed, a letter of intent to participate from each partner must accompany the application listing the services that they will provide.

Local Match: Applicants must assure that they will contribute a cash match of 10% of the total project costs. Matching funds may be either state or local dollars. Federal funds are not an allowable match source.

Eligible Expenditures: Grantees must expend JABG funds for projects that have a clear nexus to gang intervention or have strategies targeting gang activity or involvement by youth under eighteen (18) years of age. These funds are meant for prevention activities and must be used to support youth who are in the juvenile justice system already and must include one or more of the program purpose areas. (See Section II C.) All expenditures must be encumbered, and activities must occur prior to June 30, 2009. All funds must be liquidated by September 29, 2009.

Disbursement of Grant Funds: Disbursement of grant funds occurs on a reimbursement basis for actual project costs incurred during a reporting period. Grantees must submit invoices on line to the CSA on the 30^th of each month. Grantees must maintain adequate supporting documentation for all costs, both grant and match, claimed on invoices.

Local Advisory Board: Under federal law, a local advisory board must review how JABG funds will be expended. The board must include, if appropriate, representatives from the police, sheriff and probation departments, district attorney’s office, juvenile court, education, social services, a nonprofit and nongovernmental victim advocacy organization, and a nonprofit religious or community group. Grantees may use an existing advisory board with similar membership (e.g., Juvenile Justice Coordinating Council) to meet this requirement. (See Section IV.)

Resolution: Applicants must submit a resolution from their governing board (City Council, Board of Supervisors, or Tribal Government) addressing specific requirements at the time of application. See the attached Resolution language specific to this application.

Progress Reports: Grantees must submit a progress report on the March 30, 2009 and a final progress report on August 15, 2009, including the mandatory federal data, utilizing the JABG Progress Report form provided on the CSA website www.cdcr.ca.gov/Divisions_Boards/CSA/.

Audit: Grantees must submit an audit of expenditures within 120 days of the end of the grant period. Reasonable and necessary extensions to the timeframe may be granted if requested. Grantees may choose to submit either a program specific audit or a federal single audit. (See Section VI.)

Key Dates:

*Dates are tentative

Contact and Program Information: Questions regarding this application process may be directed to Connie Lucero, Corrections Consultant for CSA, (916) 341-7392. Further information about the JABG Program, including fiscal and progress reporting forms and the Grant Contract Administration and Audit Guide, is also available on the CSA’s web site at www.cdcr.ca.gov/Divisions_Boards/CSA/CPP/Grants/JABG/Index.html.

A. EXECUTIVE SUMMARY

1. Provide a one page project summary define the project, its goals and, major activities/services that will be accomplished during the six (6) month project period.

San Mateo County proposes to use this funding opportunity to extend and/or enhance services that play pivotal roles in our Gang Transformation Services. In collaboration with three agencies − Youth and Family Enrichment Services (YFES), Fresh Lifelines for Youth (FLY), and Probation’s Tattoo Removal Program − we intend to continue services that acknowledge gang appeal while minimizing their impact and maximizing the success of those high risk youth most susceptible and affected by gangs.

The transformative services address three main areas of need for these high risk youth:1) Emotional support and personal guidance; 2) Cognitive behavior legal education classes ; and 3) Physical removal of gang involvement indicators.

Specifically, the goals for these services will be to: 1) assist girls in our G.I.R.L.S. (Gaining Independence and Reclaiming Lives Successfully)_Program and their families emotionally deal with the traumatic impact of having been in or affected by gangs; 2) educate high risk gang youth about the legal implications of their behavior while helping them build important life skills such as empathy, problem solving, and anger management; 3) provide intensive case management for gang-involved probation youth to help them understand the terms of their probation and set and achieve goals to improve their performance at school, gain employment, and successfully separate themselves from gang life; and 4) remove probation youths’ gang tattoos that can impact personal safety, impede employment and hinder separation from a gang.

For the emotional transformation component, Youth and Family Enrichment Services will provide crisis stabilization, substance abuse, mental health, and gang involvement assessment, and a thorough psychological evaluation. Girls will attend individual and group treatment and substance use treatment when appropriate. Girls and their families will participate in bi-lingual multi-family groups consisting of 12 to 16 two-hour group and 8 in-home two-hour family counseling sessions. Additionally, therapists will do treatment planning, meetings with the probation officers, and transition planning.

Fresh Lifelines for Youth will address cognitive behavioral transformation by providing a 12- week legal education course where youth meet once a week for two hours. This course is taught by trained law students and peer leaders and covers topics such as theft, vandalism, unlawful sex, hate crimes, drugs and alcohol, Proposition 21, and gangs. Intensive Case Management and mentoring will be provided for gang-affiliated youth. The mentor/case manager meets with each youth individually to do a comprehensive intake and assessment and design an individualized action plan with goals in the areas of education, vocation, and health. The mentor/case manager works with the youth bi-weekly to provide support for achieving those goals.

The Tattoo Removal Program offers free physical transformation services by removing gang tattoos through a laser process. A Certified Laser Technician operates the laser in sessions provided every eight weeks for three to four hours. Staff in the Tattoo Removal Program also offer help with regards to work and school goal setting by providing clients with items such as books or clothing that help them be successful in their transformation.

In the absence of this timely grant, many of these services cannot be offered in 2009; additional funding beyond June 2009 is being explored but will not be timely enough to not impact service delivery.

B. PROJECT DESCRIPTION: No More than three (3) pages.

Part I: In the space below #3, provide the following project information:

1. Describe the activities to be supported with JABG funds.

2. Define the juvenile justice population(s) to be served by the project, including the estimated number of youth.

3. Describe any on-going current activities that allow your capacity to enhance an existing project.

4. Describe how the project will expend all funds by June 30, 2008 without supplanting.

1. Emotionally Transformative Services:

In 2002, the San Mateo County Juvenile G.I.R.L.S. (Gaining Independence and Reclaiming Lives Successfully) Program was initiated to serve girls in the Juvenile Justice System with gender responsive programming. The G.I.R.L.S. Program is a holistic, gender responsive, strength-based, client-centered program. Unlike other programs, YFES actively participates in a true multi-disciplinary team (MDT), comprised of multiple San Mateo County entities including the Juvenile Court, Probation, Alcohol and Other Drug Services, Behavioral Health and Recovery Services, the District Attorney’s Office, and the Private Defender Program as well as other community based treatment providers. The MDT meets weekly for the purpose of discussing each participant’s status and progress in the program. Since its inception, Youth and Family Enrichment Services (YFES) has been a major component of this program’s team by helping the youth and their families emotionally deal with the traumatic impact of having been in or affected by gangs.

The three-phase YFES G.I.R.L.S. Program is designed for intensely at-risk multi-recidivist adolescent girls 13-18 years of age with significant alcohol and drug issues, complex mental health problems, and gang-related issues, who have committed a new offense or a serious probation violation. Primarily, the program work with girls who: 1) have multiple risks factors including mental health issues; 2) have an offense history placing them at risk for an out-of-county placement; 3) are likely to participate in gang activities that present a significant risk to themselves and the community, and in many cases; 4) have a significant history of trauma, and trauma related to gang activities. Additionally, mandatory intensive family services are a significant part of the G.I.R.L.S. program. Family services offered by YFES consist of a skills-based curriculum for a multi-family psycho-educational group, family sessions, and in-home family counseling.

To date, the program has served 46% Latinas, 35% Caucasian, 12% African American, 7% South Pacific Islander girls. The goal is to serve 40 girls for the grant term.

Phase I of the program consists of in-custody intervention at the San Mateo County Margaret J. Kemp Camp for Girls, which may range from 90-180 days. Activities include crisis stabilization, substance abuse, mental health assessment, gang involvement assessment, thorough psychological evaluation, individual and group treatment, alcohol and other drug treatment groups, multi-family groups, family therapy, treatment planning, meeting with the probation officer, and pre-release transition planning. Multi-Family Group consists of 12 to 16 two-hour bi-lingual group sessions that begin at adjudication. A special emphasis is placed on educating both parents and youth on gang-related issues, substance abuse, mental health issues, and family dynamics and communication.

Phase II of the program begins with the participant’s release to the community and this phase may last three to nine months. During this phase, community stabilization is sought by providing 9 hours per week of outpatient treatment. The weekly services include individual counseling, psycho-educational sessions addressing substance use, trauma, gang, and other mental health issues. Clients also attend multi-family group and individual family sessions as required and participate in 8 in-home family sessions. YFES also provides case management to secure additional health and human services as needed by each participant (e.g. health care services, dental care, and vocational assistance). A Deputy Probation Officer provides comprehensive case management for gang-involved girls to help them understand the terms of their probation and set and achieve goals to improve their performance at school, gain employment, and successfully separate themselves from gangs. Phase III of the program phases out certain intensive outpatient treatment sessions and emphasizes continuing care, which includes weekly individual and group sessions (three hours per week) at YFES.

Funding to support YFES in this program and .75 FTE of a probation officer will run out on February 28, 2009. JABG funds will be used to extend YFES services and supervision by a Deputy Probation Officer to the G.I.R.L.S. Program until the end of the fiscal year while alternative options for funding continue to be explored.

2. Cognitive Behavioral Educational Transformative Services:

Introducing Evidenced-Based Cognitive Behavioral Treatment strategies promotes healthy choices in friends and behavior and encourages a clean and sober, positive and safe lifestyle. Equally important is the psychological evaluation identifying relevant mental health issues and gang related issues that are impacting a participant’s progress. Gang-related issues of violence, gang crime and drug use are recognized, identified and addressed. Additionally, significant trauma issues impact this population and require specialized training and intervention skills. Some of the varied and relevant life skill curriculum topics this year have included Gang Involvement and Related Risks, Violence and Gang Association, Breaking the Cycle of Gang Affiliation, Gangs and Drugs, Gangs and Victimization.

Fresh Lifelines for Youth, Inc. (“FLY”) is a private nonprofit agency. FLY has been providing services to our target population since 2000. In FLY’s eight-year track record, 100% of its projects have been completed on time, with each objective achieved and often exceeded. FLY’s mission is to reduce juvenile crime and incarceration. FLY’s theory of change is asset development, thus each of the following solutions to juvenile crime is research based and outcome driven: Law-Related Education and Case Management. FLY currently provides limited services in San Mateo County due to a lack of funding. JABG funds will be used to extend services to additional sites in San Mateo County and provide services for youth who are incarcerated in the Juvenile Hall.

Law-Related Education – 30 youth served (community)/ 30 youth served (institutions)

The Law Program is a semester-long law course that teaches at-risk youth about the law and consequences of crime while helping to build important life skills such as empathy, problem solving, and anger management. The Program is provided to youth on probation at alternative high schools for high risk behavior and/or in locked facilities. The curriculum provided in an institutions setting are stand alone lessons provided weekly.

In the 12- week legal education course (community setting) youth meet once a week for two hours. They are provided with practical information about laws relevant to their lives, an opportunity to bond with caring adults, and a safe, fun, and interactive environment that cultivates assets essential for self-sufficiency and healthy functioning. This course is taught by trained law students and peer leaders (youth who graduated from the law course the previous semester). The course covers topics such as theft, vandalism, unlawful sex, hate crimes, drugs and alcohol, Proposition 21, and gangs. These activities foster pro-social behaviors and build anti-criminal skills such as empathy, non-violent conflict resolution, drug refusal skills, problem solving, and positive leadership. These skills have been shown to help gang-impacted youth make positive, healthy choices. Additionally, the curriculum in institutions works to provide youth with skills necessary for re-entry into the community.

Case Management – 20 youth served

In the case management program, youth will work with a case manager to help them set and achieve goals. The mentor/case manager meets with each youth individually to do a comprehensive intake and assessment and design an individualized action plan with goals in the life areas of education, vocation, and health. The mentor/case manager works with the youth bi-weekly to provide support for achieving those goals. These intensive contacts help youth transition out of the juvenile justice system and separate themselves from gangs.

FLY serves youth ages 12-18; 90% qualify for free or reduced lunches; 50% come from single parent families; and a significant portion are being raised by someone other than a parent, sometimes because the absent parent is in jail. All youth are either justice system involved or at high-risk for becoming justice system involved evidenced by the fact that they are attending court and community schools. Anecdotally, 90% of the youth in FLY’s programs are gang impacted. Research confirms that the demographics listed above contribute to gang involvement. To date, the program has served 61% Latino, 3% Caucasian, 20% African American, 9% South Pacific Islander, 3% Asian and 4% other. Boys have represented 72% of the youth served.

3. Physically Transformative Services:

Finally, in collaboration with the Redwood City Police Department and the Redwood City Health Center, the San Mateo Probation Department participates in a Tattoo Removal Program. This program was established 14 years ago to assist youth who wanted to get rid of their gang tattoos, which can impact youth’s personal safety, impede their employment and hinder their separation from a gang. Services are provided every eight weeks for a three hour session.

When the Certified Laser Technician volunteer left this past year, the program was not able to afford to pay a Laser Technician. Untrained staff members have been making an effort to continue to provide the services in a limited capacity. Funds from this JABG grant would allow us to hire a Certified Laser Technician. Medical supplies are also needed to support this service.

To date, the program has served approximately 75% Latino, 23% Caucasian and 2% Asian clients with 85% of them being male and the other 15% being female.

In an effort to support those who are making changes in their lives, staff from the Tattoo Removal Program also tries to provide school books and interview clothes for those who have had their tattoos removed.

As already mentioned, all three of these programs are already in existence, yet are experiencing funding shortages that will soon impact the Probation Department’s ability to continue service delivery. However, because these program do operate currently, little or no set up time will be needed, so services would continue and funds can be expended almost immediately upon approval of this application. Each agency has experience with not only the services, but with the funds necessary to provide services, so the amount requested is the amount necessary to provide the services described above. San Mateo appreciates the opportunity for its key programs to be considered for these critical funds.

C. PROGRAM PURPOSE AREA(S): Funded JABG projects must fall within one or more federally recognized purpose areas established for JABG. Appendix B includes a detailed listing of the 17 program purpose areas from which each applicant must choose. Each separate purpose area identified in this section will require specific data reporting on quarterly progress reports to the CSA. In the space below, please indicate the selected program purpose area(s) by number and topic, and the federal dollar amount allotted to each. (Example: #5 Prosecution of gang and violent offenders - $47,189) For the purposes of this application, applicants must choose a program purpose area that supports gang intervention activities and/or strategies.

#11 Accountability - $200,000

D. FEDERAL PERFORMANCE MEASURES: Grantees must report data to the CSA on mandatory performance measures developed by the OJJDP. Once a purpose area(s) has been selected in Section II-C above, click below on the corresponding selection(s) and follow the directions for choosing the data to be reported. Data choices will appear in either one or both of these categories – direct service programs or system change programs. Grantees must first determine which categories best describes their project, as this will determine the data to be collected. Please note the Reporting Format column that prescribes the precise data to be collected. Applicants must submit the completed Federal Performance Measure form(s) as part of this application process.

Juvenile Accountability Block Grant (JABG)

Performance Measures:

Program Area 1: Graduated Sanctions PDF

Program Area 2: Corrections/Detention Facilities PDF

Program Area 3: Court Staffing and Pretrial Services PDF

Program Area 4: Prosecutors (Staffing) PDF

Program Area 5: Prosecutors (Funding) PDF

Program Area 6: Training for Law Enforcement and Court Personnel PDF

Program Area 7: Juvenile Gun Courts PDF

Program Area 8: Juvenile Drug Courts PDF

Program Area 9: Juvenile Records System PDF

Program Area 10: Information Sharing PDF

Program Area 11: Accountability PDF

Program Area 12: Risk and Needs Assessment PDF

Program Area 13: School Safety PDF

Program Area 14: Restorative Justice PDF

Program Area 15: Juvenile Courts and Probation PDF

Program Area 16: Detention/Corrections Personnel PDF

A. BUDGET LINE ITEM TOTALS: Please complete the applicable fields in the following table for the proposed budget. Administrative overhead may not exceed 5% of the total grant funds requested. The required cash match for all other projects is 10% of the total project costs.



NOTE: The budget table is an Excel document. Double click on the document; fill in the numbers for auto calculation, then save.

B. BUDGET LINE ITEM DETAILS: Provide sufficient detail/breakdown to explain how the requested funds outlined in the table above will be expended in each applicable line item. Identify match items, their respective dollar amounts, and source of the match funds.

1. SALARIES AND BENEFITS: Number of staff, classification, salary and benefits.

2. SERVICES AND SUPPLIES: Includes leases, rent, utilities, travel and training.

3. PROFESSIONAL SERVICES: Includes evaluator, consultant services, therapists, and other professionals as required.

4. COMMUNITY-BASED ORGANIZATIONS: Name of organization and services to be provided.

Therapists from Youth and Family Enrichment Services will provide individual, group and family therapy as well as Multi-Family Groups to girls involved in or impacted by gangs as part of the G.I.R.L.S. (Gaining Independence and Reclaiming Lives Successfully) Program. This program will receive $80,000 for this program and the program will provide matching funds in the amount of $15,430 from County of San Mateo Co-Occurring Disorders.

The Fresh Lifelines for Youth Program will provide Law-Related Educational and Case Management/Mentoring to youth who are involved in or impacted by gangs. This program will receive $120,000 for this program and the program will provide matching funds in the amount of $114,000 from Hewlett Foundation.

5. ADMINISTRATIVE OVERHEAD: Indicate percentage and how calculated. This total may not exceed 5% of the grant funds.

6. FIXED ASSETS/EQUIPMENT: Office equipment, vehicles, other equipment necessary to perform program activities.

7. OTHER: Any other items not covered above but necessary to meet program goals.

The Certified Laser Technician will be paid hourly for using the laser machine to remove unwanted gang tattoos. This program will receive $1,000 to pay for the technician.

In meeting the federal requirement, indicate in the spaces below the membership of the locally designated advisory board charged with reviewing the plan for expending JABG funds.

SECTION V: GOVERNING BOARD RESOLUTION

As part of the grant application process, applicants must submit a resolution from the City Council/Board of Supervisors or Tribal Government addressing the specified issues. Please see Attachment C for a Sample Resolution. The resolution is required to be executed at the time the application is submitted. CSA will accept a faxed or scanned copy to accompany the e-mail application. The original resolution must be provided to the CSA prior to a grant award agreement being signed. Resolutions may be directed by mail to the JABG Coordinator, Connie Lucero at Corrections Standards Authority, 600 Bercut Drive, Sacramento 95811.

SECTION VI: AUDIT IDENTIFICATION

Grant recipients must submit an audit of expenditures within 120 days following the end of the grant period. Grantees may choose either a program specific audit or a single federal audit. Federal guidelines allow grant recipients receiving $500,000 or more in federal funds (from all sources including pass-through sub-awards) in a fiscal year to use their federal juvenile justice grant funds to pay for the cost of the audit. Grantees falling below the $500,000 threshold must use non-federal funds (i.e., match funds) to pay for audit costs. For purposes of this application, please check one of the boxes below to indicate the grantee’s choice for meeting the audit requirement.

☐ In conformance with Federal OMB Circular #A-133, and the California State Controller’s Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the identified grant will be included in the City/County Single Federal Audit Report, which will be submitted to the CSA within the required timeframe of 120 days from the end of the 12-month grant period. NOTE: Should an extension be needed, please provide in advance of the deadline a written justification that indicates reasons for the extension and the timeframe needed.

OR

X In conformance with Federal OMB Circular #A-133, and the California State Controller’s Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the grantee will provide a Program Specific Final Audit Report to the CSA within the required timeframe of 120 days from the end of the 6-month grant period.




PLEASE E-MAIL YOUR COMPLETED APPLICATION

BY DECEMBER 3, 2008

to

Connie.Lucero @cdcr.ca.gov

APPENDIX B – JABG PROGRAM PURPOSE AREAS

1) Graduated sanctions: Developing, implementing, and administering graduated sanctions for juvenile offenders.

2) Corrections/detention facilities: Building, expanding, renovating, or operating temporary or permanent juvenile corrections, detention or community corrections facilities.

3) Court staffing and pretrial services: Hiring juvenile court judges, probation officers, and court-appointed defenders and special advocates, and funding pretrial services (including mental health screening/assessment) for juvenile offenders to promote the effective, expeditious administration of the juvenile justice system.

4) Prosecutors (staffing): Hiring additional prosecutors so that more cases involving violent juvenile offenders can be prosecuted and backlogs reduced.

5) Prosecutors (funding): Providing funding to enable prosecutors to address drug, gang, and youth violence problems more effectively and for technology, equipment, and training to assist prosecutors in identifying and expediting the prosecution of violent juvenile offenders.

6) Training for law enforcement and court personnel: Establishing and maintaining training programs for law enforcement and other court personnel with respect to preventing and controlling juvenile crime

7) Juvenile gun courts: Establishing juvenile gun courts for the prosecution and adjudication of juvenile firearms offenders

8) Juvenile drug courts: Establishing drug court programs to provide continuing judicial supervision over juvenile offenders with substance abuse problems and to integrate administration of other sanctions and services for such offenders

9) Juvenile records system: Establishing and maintaining a system of juvenile records designed to promote public safety

10) Information sharing: Establishing and maintaining interagency information-sharing programs that enable the juvenile and criminal justice systems, schools, and social services agencies to make more informed decisions regarding the early identification, control, supervision, and treatment of juveniles who repeatedly commit serious delinquent or criminal acts.

11) Accountability: Establishing and maintaining accountability-based programs designed to reduce recidivism among juveniles who are referred by law enforcement personnel or agencies.

12) Risk and needs assessment: Establishing and maintaining programs to conduct risk and needs assessments of juvenile offenders that facilitate effective early intervention and the provision of comprehensive services, including mental health screening and treatment and substance abuse testing and treatment, to such offenders.

13) School safety: Establishing and maintaining accountability-based programs designed to enhance school safety.

14) Restorative justice: Establishing and maintaining restorative justice programs.

15) Juvenile courts and probation: Establishing and maintaining programs to enable juvenile courts and juvenile probation officers to be more effective and efficient in holding juvenile offenders accountable and reducing recidivism.

16) Detention/corrections personnel: Hiring detention and corrections personnel and establishing and maintaining training programs for such personnel, to improve facility practices and programming.

17) Reentry systems and programs: Establishing, improving and coordinating pre-release and post-release systems and programs to facilitate the successful reentry of juvenile offenders from state and local custody into the community.

ATTACHMENT C – SAMPLE RESOLUTION

Applicants must submit a resolution from the governing body (City Council/Board of Supervisors, or Tribal Government) that includes, at a minimum, the language and assurances outlined in the following sample:

WHEREAS the (insert name of applicant city/county/tribal government) desires to receive and utilize federal grant funds available through the Juvenile Accountability Block Grants (JABG) Program administered by the Corrections Standards Authority (hereafter referred to as CSA).

NOW, THEREFORE, BE IT RESOLVED that the (insert title of designated official) is authorized on behalf of the (insert City Council/Board of Supervisors/tribal government) to submit the JABG application and sign the Grant Agreement with the CSA, including any amendments thereof.

BE IT FURTHER RESOLVED that the (city/county/tribal government) agrees to provide all matching funds required for said project, and abide by the statutes and regulations governing the JABG Program as well as the terms and conditions of the Grant Agreement as set forth by the CSA.

BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

BE IT FURTHER RESOLVED that grant funds received will be encumbered by June 30, 2009 and liquidated by September 29, 2009, and no requests for extension will be submitted.

Passed, approved, and adopted by the (insert City Council/Board of Supervisors/tribal government) of (insert name of city/county/tribal government) in a meeting thereof held on (insert date) by the following:

Ayes:

Notes:

Absent:

Signature: Date:

Typed Name and Title:

ATTEST: Signature: Date:

Typed Name and Title: