COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

December 29, 2008

BOARD MEETING DATE:

January 27, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Burlingame Long Term Care Facility – Cleaning of HVAC Ductwork (Project No. PF-020)

RECOMMENDATION:

Adopt a resolution:

1.

Approving the Scope of Work and Specifications, in conformance with Prevailing Wage scale requirements, for the Burlingame Long Term Care Facility – Cleaning of HVAC Ductwork.

2.

Authorizing the publication of a Notice to contractors twice in a local newspaper.

3.

Authorizing the Director of Public Works to call for bids and to set the bid opening date as February 24, 2:30 p.m. in the Hall of Justice,
400 County Center, Redwood City, California.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety for all.

Goal 8: Help vulnerable people —the aged, disabled, mentally ill, at-risk youth and others —achieve a better quality of life.

The Board’s adoption of the proposed resolution will safeguard the well being of the elderly residents of this facility, and demonstrate the Board’s commitment to civic responsibility through preventative maintenance of County facilities.

BACKGROUND:

The Board authorized the development and implementation of the County of San Mateo Facility Condition Information System (FCIS), which is an inventory of the County’s facilities, their deficiencies, and approved cyclic and deferred maintenance plans.

DISCUSSION:

Facilities staff (Health & Hospital) evaluated the Burlingame Long Term Care Facility and prioritized the corrective actions for the HVAC duct work specified in the FCIS report for this facility as an immediate need because it impacts the air quality in the facility that houses frail individuals. Failure to implement this project could further exacerbate the health issues experienced by the residents.

FISCAL IMPACT:

The work is estimated to cost between $100,000 and $150,000. This project is included in the Fiscal Year 2008-2009 Capital Projects Budget for FCIS projects and is funded by the County’s General Fund.