COUNTY OF SAN MATEO

Inter-Departmental Correspondence

Department of Public Works

DATE:

February 9, 2009

BOARD MEETING DATE:

March 3, 2009

SPECIAL NOTICE/HEARING:

None

VOTE REQUIRED:

Majority

TO:

Honorable Board of Supervisors

FROM:

James C. Porter, Director of Public Works

SUBJECT:

Reconstruction of Mills Avenue Project – West Menlo Park Area (Project No. RH303, F-36 [324C])

RECOMMENDATION:

Adopt a resolution adopting plans and specifications, including conformance with prevailing wage scale requirements, and calling for sealed proposals for the reconstruction of Mills Avenue project – West Menlo Park area (Project No. RH303, F-36 [324C]) on Tuesday, March 24, 2009, at 2:30 p.m., in the office of the Clerk of the Board of Supervisors.

VISION ALIGNMENT:

Commitment: Ensure basic health and safety of all.

Goal 7: Maintain and enhance the public safety of all residents and visitors.

The reconstruction of this street will improve the condition of this road for the public.

BACKGROUND:

The Board has previously:

1.

Adopted resolutions establishing minimum road standards and a priority list for road improvements in the West Menlo Park Area.

2.

Adopted procedures to be used by Public Works to determine if property owners want minimum road improvements built on a specific street and the minimum road standard to be used in the design of the road improvements.

3.

Adopted a resolution directing the Department of Public Works to prepare design plans for the reconstruction of Mills Avenue from the southwesterly end to Alameda de las Pulgas, and from Alameda de las Pulgas to Barney Avenue.

4.

Mills Avenue from the southwesterly end to Alameda de las Pulgas, and from Alameda de las Pulgas to Barney Avenue, is the next street on the West Menlo Park road reconstruction priority list adopted by your Board.

5.

The street to be reconstructed and the standards to be used were based on the results of property owner surveys. Based on this feedback, your Board authorized the Public Works Department to proceed with the design work.

DISCUSSION:

Plans and specifications for the work have now been prepared.

Public Works’ staff has determined that this project qualifies for a Class 2 Categorical Exemption pursuant to Section 15302 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), which provides that replacement or reconstruction of existing facilities is exempt from CEQA review. Staff is recommending that your Board authorize a Notice of Exemption from environmental review under CEQA to be filed with the County Clerk.

Staff is recommending that your Board authorize calling for bids for the proposed work.

The resolution has been approved as to form by County Counsel.

Proposals will be publicly opened and declared at 2:30 p.m., Tuesday, March 24, 2009.

FISCAL IMPACT:

The estimated cost of construction is $310,000. An appropriation was approved in the Road Fund for this work, and staff is proposing to finance the appropriation with Proposition 1B Funds.

At this point, it is unclear to what extent the State’s withholding of Gas Tax, Prop. 42, and Prop. 1B funds will have on our ability to proceed with construction of this project. Your Board will be updated on the viability of constructing this project from Road Fund sources in April following receipt of construction contract bids.

The work will be finished as follows:

County Road Fund (Prop. 1B)

304,390

West Bay Sanitary District

$5,610

Total Estimated Cost

$310,000

Reimbursement for the cost of doing work for the West Bay Sanitary District will be covered by an agreement executed by the Public Works Director as authorized by your Board.

There is no impact to the General Fund.