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COUNTY OF SAN MATEO
Inter-Departmental Correspondence
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Health System
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DATE:
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February 11, 2009
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BOARD MEETING DATE:
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March 17, 2009
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SPECIAL NOTICE/HEARING:
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None
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VOTE REQUIRED:
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Four-fifths
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TO:
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Honorable Board of Supervisors
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FROM:
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Jean S. Fraser, Chief, Health System
Lisa Mancini, Director, Aging and Adult Services
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SUBJECT:
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Amendment One to the Agreement with the California Department of Aging for Title III/VII of the Older American’s Act of 1965 and the Community-Based Services Program for Fiscal Year 2008-09 and recognizing already approved changes in funding from the California Department of Aging for Title V of the Older American’s Act of 1965 and for the Health Insurance Counseling and Advocacy Program for FY 2008-09
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RECOMMENDATION:
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1.
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Adopt a Resolution authorizing the execution of Amendment One to Agreement AP-0809-08 with the California Department of Aging which decreased the baseline funding by $121,234 and provided increased one-time-only funding for FY 2008-09 in the amount of $191,034 for a net increase of $69,800. The maximum obligation is thus increased from $3,023,290 to $3,093,090; and
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2.
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Approve an Appropriation Transfer Request recognizing unanticipated revenue in the amount of $74,836 which reflects the collective changes in revenue for Titles III/VII and V of the Older Americans Act, Community-Based Services Program and the Health Insurance Counseling and Advocacy Program for FY 2008-09.
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VISION ALIGNMENT:
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Commitment: Ensure basic health and safety for all.
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Goal 8: Help vulnerable people—the aged, disabled, mentally ill, at-risk youth and others—achieve a better quality of life.
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This Resolution and Appropriation Transfer Request contribute to this commitment and goal by providing additional funding for our contracted providers to serve this population.
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Aging and Adult Services (AAS) strives to provide services to at-risk individuals in order to help them remain in the most independent setting possible. The provision of these services to this targeted population is a division-wide performance measure. With the assistance of the services provided through Titles III/VII and V of the Older Americans Act (OAA) funding; Community-Based Services Program (CBSP) funding; and Health Insurance Counseling and Advocacy Program (HICAP) funding we have met this measure as a Division.
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Performance Measure:
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Measure
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FY 2007-08
Actual
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FY 2008-09
Projected
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Percent of at-risk individuals maintained in a least restrictive setting through case management
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95%
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95%
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BACKGROUND:
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Your Board has designated itself as the Area Agency on Aging (AAA) of San Mateo County to carry out State-funded programs pursuant to the OAA of 1965. On July 12, 2005, your Board approved the Strategic Plan for Services to Older Persons and Adults with Disabilities for 2005-09. This plan, together with the annual budget, fulfills California Department of Aging’s (CDA) requirements and generates a contract from CDA for funding.
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On June 3, 2008, your Board authorized Resolutions 69456, 69457, and 69458 approving Agreements AP-0809-08 ($3,023,290), HI-0809-08 ($246,053) and TV-0809-08 ($174,917) with CDA for FY 2008-09. Each of these Resolutions also authorized the Director of Health or the Director’s designee to execute limited contract amendments.
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DISCUSSION:
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Changes in funding for these three Agreements are reflected in the table below:
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Baseline Allocation
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State Reduction to Baseline Allocation
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One-Time-Only Funding
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Total
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AP-0809-08
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$3,023,290
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-$121,234
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$191,034
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$3,093,090
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HI-0809-08
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$ 246,053
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$ 22,800
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$ 268,853
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TV-0809-08
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$ 174,917
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-$ 17,764
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$ 157,153
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Totals
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$3,444,260
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-$138,998
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$213,834
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$3,519,096
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The total unanticipated revenue for these agreements, collectively, is $74,836. The Director of Health has already approved the amendments to HI-0809-08 and TV-0809-08.
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Other changes through this Amendment are to Exhibit A, Article II, Scope of Work: Section A, rewording of paragraph 15, and the addition of Section D. 1. b. vi. Neither of these changes materially affect the Agreement.
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County Counsel has reviewed and approved the Resolution, ATR, and Amendment as to form.
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FISCAL IMPACT:
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The term of these Agreements remains July 1, 2008 through June 30, 2009. There is no impact on the Net County Cost as a result of this action.
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